Astra Schedule Release Notes

7.4.5

7.4.5

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7.4.5

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Release Notes

 

Release 7.4.5

3/30/11

Key Bug Fixes

Various bug fixes are included in this release.  The following is a list of key fixes by application area.  

 

Please contact customer support for the status of any specific Astra Schedule case number.

Import / Export

Import/Export Job Enhancement:  Database credentials required to perform SIS interface imports and exports are now contained in the application System Settings area in the Setup tab.  The installation and upgrade processes will write this information automatically.  Additionally, if upgrading, existing credentials stored with jobs are removed.

Reporting

Reports:  Updated "Instructor Summary Grid" report to prevent drill‑in on instructor records where not supported.

Reports:  Updated "Daily Room Grid" report to correct color coding for event records.

Reports:  Updated utilization report views and corresponding reports to correctly calculate room usage for cross‑lists and double books.

Reports:  Resource quantities are now included in request notifications.

Reports:  Improved the labeling on the results graph for the "Summary of Scheduled Section Room Hours by Day and Time" report.

Report Subscriptions:  Corrected a layout issue that was preventing details from being viewed for report subscriptions.

Room Optimization / Preferences

Room Optimization Results:  Corrected an issue when searching for rooms for bottleneck sections that was preventing rooms from being returned unless the room capacity search was set to 0.

Room Optimization Results:  Corrected a problem that was causing meeting pattern start and end times to be displayed incorrectly in the meeting pattern usage list.

Section Edit / Schedule

Section Form:  Update the layout when in edit mode for a section record to make the back button more accessible.

Sectioning

Sectioning:  Corrected a problem with the enforcement of pre‑requisites during section assignment.

Sectioning:  Can now move students from one section to another section of the same course from within the section.

Sectioning:  Section creation process is now correctly using default delivery method.

Known Limitations

Calendars

Users with Calendars set to the “Month” view will only see one event per day when multiple events are scheduled within the same day

Exam meetings colors may be inconsistent when changing the calendar view

Calendar hover info panes for double-booked events will only display information for one of the two events

Some user roles may be able to see the meeting details of events marked “Private” by the event creator

Calendar functions are not currently compatible with the Safari browser, and some display resolutions in IE 7 & 8 may render the time control and text boxes incorrectly

IE 7 users may experience issues with opening the Simple Event form when attempting to launch it from within a filtered calendar view

When filtering down to a single room view on an effective-dated room, scheduled events may not be visible

Ad-hoc Scheduler

Cannot show alternate meeting patterns when assigning rooms in optimizer or production sections

Rooms returned as “available” by the Ad-hoc scheduler may not be correct when filtering for multiple features as part of user’s search criteria

Academics

Editing the properties of custom fields requires user to choose a new name for the custom field when saving any changes

Start and End Time fields may not display correctly when user chooses “Export to Excel” or “View Raw Table” option on certain pages with these fields

Search filters on the Section List page are not intelligent (ie, when choosing a specific building filter and then subsequently adding a room filter, the room filter will display all rooms on the campus(es), not just those in that building)

Platinum Analytics

Users viewing the Rule Walker in Internet Explorer 8 on 1024 X 768 resolution may not be able to view all the rules (IE 8 only)

Sandbox – Sectioning & Timetabling

Timetabling is not currently functional for clients with Oracle backend

Statistics in Timetabling are not updated after changes have been made to any Sections or Students

Updating a room or time assignment for sections in a Timetabling Sandbox results table may require user to manually refresh the page when switching tabs in order to display the update(s)

“Show Patterns with Student Conflicts” checkbox not currently working as designed within the Ad-Hoc Scheduling tool

In the Sections tab of the Sandbox results, the “Time Status” field is not reflecting dynamic updates when user makes changes to the corresponding section

Section status may not change to “Unscheduled” in the Section modal window of a completed Timetabling Sandbox run after dropping its room assignment

Sandbox - Room Optimization

Sandbox will not intelligently update the meeting patterns of sections which are part of a completed Room Optimization Sandbox and then subsequently have their meeting patterns changed via Realtime import from the SIS when user publishes results to production

Due to the implementation of the new Sandbox for optimizer processes, pre-existing optimizer runs will not convert to version 7.4.5

Some longer meeting type names may be cut off in the Sandbox criteria settings filter

Assigning rooms to specific section meeting dates (section meeting instances) has no effect when editing a section from a sandbox. Only the room assigned to the first instance will be used as the Section Meeting room

Users with restricted scheduling access (ie, single subject) may have visibility and scheduling access for an entire term’s sections when using the Optimizer

Users may experience performance issues when executing Room Optimization runs on terms with large number ( > 5000) of sections. (Note: adding additional preference rules has been found to improve performance after encountering this issue)

Resources

Clicking “view impact” of Holidays (on select Activities) results in an application error

Events

Room assignments cannot be changed from within the event meeting form, but must be changed from within the parent event form.

Requests for resources are currently not being sent to the resource approval notification group

Setting an event recurrence of “every 30th day” when setting up an event in the Event Wizard will skip February

Rooms with a default room usage policy that forbids event scheduling will still show up as available for “guest” users trying to request them for an event (ie, users w/o a login & password)

The notification schedule is not accessible by a user that does not have Event scheduling permissions

Attempting to delete an Event Meeting Type that is currently in use will result in application error

Some user roles may not be able to schedule events on Holidays that have been configured to allow event scheduling

Rooms designated as “tentative” or “requested” (as part of an event creation workflow) may still appear as “available” to other users with the event request permission

Resource quantity overbook checking logic has been ported from 7.3 codebase. Rewrite for 7.5 currently underway; however, this functionality in 7.4.5 does not differ from its 7.3 implementation and users may experience issues when scheduling events with associated resources of quantity > 1

System will not prompt two or more users with the “event approval” permission who are accessing the same event concurrently

E-mail notification capability regarding changes to assigned rooms and resources is not currently functional

People

User can delete a Customer that has been associated to a scheduled event

Selecting “Merge” when adding a new person record will result in an application error

People records cannot currently be searched via email address

Reporting

MSSQL users experimenting with creating advanced reports will need to grant full access to their Astra Reports user (does not impact Oracle clients)

Security

“Guest” user account must be mapped to the “guest” role (in user setup) for proper application functionality

ATE

Importing Room resources using Excel for any records in which the RoomSISKey contains a trailing space will result in a loss of the room’s saved features

Job status for On Demand section import jobs will not display on the Section Form when job does not complete (ie, ends in “Error” status)

Upgrades / Conversions

Any event that was saved in 7.3 will, when edited in 7.4, move back to the beginning of the workflow process

Event & resource requests in pending status (ie, waiting for approval) will be lost in conversion

Configuring the 7.4 workflow engine for Events requires a SQL script (NOTE: UPGRADES ONLY; New installs will not require this step)

Portal configuration data does not upgrade from 7.3.x to 7.4

PeopleSoft clients who utilize the audit table as part of ATE configuration may need to regenerate this table post-upgrade

User Help

The application user help is not currently context-sensitive