Astra Schedule Release Notes

7.4.8

7.4.8

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7.4.8

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Release Notes

 

Release 7.4.8

7/6/11

Key Bug Fixes

Various bug fixes are included in this release.  The following is a list of key fixes by application area.  

Please contact customer support for the status of any specific Astra Schedule case number.

Academic Configuration

Program Templates:  The "Default" flag is not saving when selected for a program template.  (Case # 00032803)

Import / Export

Import/Export:  Enhanced the Excel import option to support equipment and service import.  (Case # 00032998)

 

Import/Export:  Job form status indicator does not match the status indicated on the job list page.  The form status was removed as it was not designed to be a live indication of status.  (Case # 00033392)

 

Import/Export:  The Excel event import routine was failing to complete event meetings if a validation error was encountered for the event.  (Case # 00033666)

Installation / Upgrade

Upgrade:  Errors encountered when attempting to upgrade a multi‑institution installation.  (Case # 00033531)

Security

User Security:  LDAP group‑to‑role mapping included a level of role security detail that was causing permission conflicts if certain profiles were removed during LDAP configuration.  The profile option was removed from LDAP configuration.  (Case # 00033435)

Timetabling / Preferences

Timetabling:  Students are not removed from the "Students in Conflict" tab after resolving the conflict.  (Case # 32472)

Known Limitations

Academics

Editing the properties of custom fields requires user to choose a new name for the custom field when saving any changes

 

Start and End Time fields may not display correctly when user chooses “Export to Excel” or “View Raw Table” option on certain pages with these fields

 

Search filters on the Section List page are not intelligent (ie, when choosing a specific building filter and then subsequently adding a room filter, the room filter will display all rooms on the campus(es), not just those in that building)

Accounting

Accounting:  The accounting application currently has a field length limitation that can prevent Astra Schedule from being able to uniquely identify rooms if there are buildings and room named the same across multiple campuses, or if there are otherwise unusually long building and room names.  In this case an error will be encountered when exporting the room information from Astra Schedule to the accounting application.

Ad-hoc Scheduler

Cannot show alternate meeting patterns when assigning rooms in optimizer or production sections

 

Rooms returned as “available” by the Ad-hoc scheduler may not be correct when filtering for multiple features as part of user’s search criteria

Calendars

Users with Calendars set to the “Month” view will only see one event per day when multiple events are scheduled within the same day

 

Exam meetings colors may be inconsistent when changing the calendar view

 

Calendar hover info panes for double-booked events will only display information for one of the two events

 

Some user roles may be able to see the meeting details of events marked “Private” by the event creator

 

Calendar functions are not currently compatible with the Safari browser, and some display resolutions in IE 7 & 8 may render the time control and text boxes incorrectly

 

IE 7 users may experience issues with opening the Simple Event form when attempting to launch it from within a filtered calendar view

 

When filtering down to a single room view on an effective-dated room, scheduled events may not be visible

Events

 

Setting an event recurrence of “every 30th day” when setting up an event in the Event Wizard will skip February

 

Rooms with a default room usage policy that forbids event scheduling will still show up as available for “guest” users trying to request them for an event (ie, users w/o a login & password)

 

The notification schedule is not accessible by a user that does not have Event scheduling permissions

 

Attempting to delete an Event Meeting Type that is currently in use will result in application error

 

Some user roles may not be able to schedule events on Holidays that have been configured to allow event scheduling

 

Rooms designated as “tentative” or “requested” (as part of an event creation workflow) may still appear as “available” to other users with the event request permission

 

Resource quantity overbook checking logic has been ported from 7.3 codebase. Rewrite for 7.5 currently underway; however, this functionality in 7.4.7 does not differ from its 7.3 implementation and users may experience issues when scheduling events with associated resources of quantity > 1

 

System will not prompt two or more users with the “event approval” permission who are accessing the same event concurrently

 

E-mail notification capability regarding changes to assigned rooms and resources is not currently functional

 

Resource availability checking logic in the case of 2 or more concurrent users trying to book the same resource for the same meeting time (or 1 user booking the same resource into 2 overlapping meetings) may not inform users of resource double-booking

 

Events which have not been edited in v7.4.7 (and thus updated with workflow status) may not be retrieved when attempting to filter by event status ONLY in the Event List page

 

Users may experience application issues when attempting to cancel events which contain more than one event meeting and have been assigned resource(s) in “Tentative” status

Import/Export

After importing events via the Excel import utility, customer data must be re‑exported to ObjAcct before users can effectively access Events and Customer related functionality.

 

Importing Room resources using Excel for any records in which the RoomSISKey contains a trailing space will result in a loss of the room’s saved features

 

Job status for On Demand section import jobs will not display on the Section Form when job does not complete (ie, ends in “Error” status)

People

User can delete a Customer that has been associated to a scheduled event

 

Selecting “Merge” when adding a new person record will result in an application error

 

People records cannot currently be searched via email address

Platinum Analytics

 

Users viewing the Rule Walker in Internet Explorer 8 on 1024 X 768 resolution may not be able to view all the rules (IE 8 only)

Reporting

Some Platinum reports with multiple rows for column names will have the first row for the column header when exporting to Excel

 

MSSQL users experimenting with creating advanced reports will need to grant full access to their Astra Reports user (does not impact Oracle clients)

 

Reporting:  Reports that include sub‑reports cannot be used in report subscriptions due to issues with how the sub‑report parameter is handled.  This currently includes the following reports:

Events by Date and Time with Notes

Events Detail by Date Range

Events Detail by Reservation Number

Events for Selected Resource with Meeting Notes

Rooms by Building

Rooms by Region

Rooms by Room Type

Rooms for Selected Building

Rooms with Selected Feature by Building

Percent of Rooms in Use by Day and Time for Selected Room Type

Percent of Rooms in Use Selected Room Type by Size

Resources

Clicking “view impact” of Holidays (on select Activities) results in an application error

Sandbox - Room Optimization

 

Sandbox will not intelligently update the meeting patterns of sections which are part of a completed Room Optimization Sandbox and then subsequently have their meeting patterns changed via Realtime import from the SIS when user publishes results to production

 

Due to the implementation of the new Sandbox for optimizer processes, pre-existing optimizer runs will not convert to version 7.4.7

 

Some longer meeting type names may be cut off in the Sandbox criteria settings filter

 

Assigning rooms to specific section meeting dates (section meeting instances) has no effect when editing a section from a sandbox. Only the room assigned to the first instance will be used as the Section Meeting room

 

Users may experience performance issues when executing Room Optimization runs on terms with large number ( > 5000) of sections. (Note: adding additional preference rules has been found to improve performance after encountering this issue)

Sandbox – Sectioning & Timetabling

Timetabling is not currently functional for clients with Oracle backend

 

Statistics in Timetabling are not updated after changes have been made to any Sections or Students

 

Updating a room or time assignment for sections in a Timetabling Sandbox results table may require user to manually refresh the page when switching tabs in order to display the update(s)

 

“Show Patterns with Student Conflicts” checkbox not currently working as designed within the Ad-Hoc Scheduling tool

 

The number of Student Conflicts may be incorrect when accessing the Ad Hoc Scheduler in Timetabling

 

Sectioning may assign more than the max number of Sections allowed for a Course

 

Cross Campus Packing is not currently functional

 

Sectioning Pack may overlook Co-requisites and/or Ideal Course Load

 

In the Sections tab of the Sandbox results, the “Time Status” field is not reflecting dynamic updates when user makes changes to the corresponding section

 

Timetabling users may notice an issue in which students appearing on the “Students in Conflict” tab are still visible following the resolution of the conflict

 

Section status may not change to “Unscheduled” in the Section modal window of a completed Timetabling Sandbox run after dropping its room assignment

 

Associating a required Time Preference to sections can cause them to appear as “infeasible” in the Sandbox results viewer

Security

“Guest” user account must be mapped to the “guest” role (in user setup) for proper application functionality

System Configuration

Holiday Section Conflicts: Section meeting instances are cancelled and flagged as exceptions upon section creation.  However, at this time, holiday configuration actions that should impact existing section records will not perform this work. Holidays that block section meetings must be created before sections are created.

Upgrades / Conversions

Upgrading the Task Agent may result in a loss of saved System Settings. Unless users feel a compelling need to do so, Astra strongly recommends not upgrading the Task Agent during the upgrade process; no functionality is lost or gained by electing not to upgrade the Task Agent

 

Any event that was saved in 7.3 will, when edited in 7.4, move back to the beginning of the workflow process

 

Event & resource requests in pending status (ie, waiting for approval) will be lost in conversion

 

Configuring the 7.4 workflow engine for Events requires a SQL script (NOTE: UPGRADES ONLY; New installs will not require this step)

 

Portal configuration data does not upgrade from 7.3.x to 7.4.x

 

Events with a room assignment from a previous version of Astra Schedule may create double-bookings during an upgrade to 7.4.7. Impacted users should run the Double-Book Report following an upgrade to correct this

 

PeopleSoft clients who utilize the audit table as part of ATE configuration may need to regenerate this table post-upgrade

User Help

The application user help is not currently context-sensitive