Astra Schedule Release Notes

7.5.0

7.5.0

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7.5.0

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Release Notes

 

Release 7.5

6/6/11

New Features

Calendar

A calendar activity API is now available for use by third party applications.  The API can provide details for all event and academic activities in various output formats, including vCal, Excel, text, RSS, and HTML.

 

An all new activity calendar is available with month, week, and day formats.  The new activity calendar is easily managed and deployed, and may be accessed directly via URL, or imbedded within another portal or website.

Events

Updated and streamlined Event, Event Meeting, and Event Wizard UI

 

Updated Meeting Creation UI with the return of multi-select calendar dates

 

Updated Room and Resource Scheduler with Saved Filtering

 

Clone Event

 

Multi-Edit Event Meetings (with Time/Date "Slide" feature)

 

In-Grid Event Meeting Editing

 

Edit recurring meetings and meeting groups as a series

 

"Move with Meeting" option for automatic adjustment of setup, teardown, and other associated meeting times

 

Record multiple contacts per event

 

Notification history log

 

Inactivate Event Types/Event Meeting Types

 

Inactivate Customers and Contacts

Instructor Assignment

Introduction to instructor assignment configuration

 

 Configure instructor types

 Configure education levels

 Configure instructor cost

 Configure teaching load

 Configure courses authorized to teach

 Configure quality rating by course

 

Manual instructor assignment filtered to course qualifications

General

Saved list filters on list pages and room and resource assignment grids

Known Limitations

Academics

Individual scheduling preference rules cannot be deleted from a preference set

 

IE8 does not display section meeting details or section scheduling preferences

 

Editing the properties of custom fields requires user to choose a new name for the custom field when saving any changes

 

Start and End Time fields may not display correctly when user chooses “Export to Excel” or “View Raw Table” option on certain pages with these fields

Accounting

Accounting:  The accounting application currently has a field length limitation that can prevent Astra Schedule from being able to uniquely identify rooms if there are buildings and room named the same across multiple campuses, or if there are otherwise unusually long building and room names.  In this case an error will be encountered when exporting the room information from Astra Schedule to the accounting application.

Ad-hoc Scheduler

Cannot show alternate meeting patterns when assigning rooms in optimizer or production sections

 

Rooms returned as “available” by the Ad-hoc scheduler may not be correct when filtering for multiple features as part of user’s search criteria

Calendars

Attempting to view large numbers of rooms (> 1000) in the “Daily” view mode may cause browser rendering issues and result in slow/unresponsive performance. Ad Astra recommends adding filter criteria when viewing the calendar in the “Daily” to avoid any related issues

 

Users with Calendars set to the “Month” view will only see one event per day when multiple events are scheduled within the same day

 

Exam meetings colors may be inconsistent when changing the calendar view

 

Calendar hover info panes for double-booked events will only display information for one of the two events

 

Some user roles may be able to see the meeting details of events marked “Private” by the event creator

 

Calendar functions are not currently compatible with the Safari browser, and some display resolutions in IE 7 & 8 may render the time control and text boxes incorrectly

 

IE 7 users may experience issues with opening the Simple Event form when attempting to launch it from within a filtered calendar view

 

When filtering down to a single room view on an effective-dated room, scheduled events may not be visible

 

Events set as “Featured” may not display the hover information from the Calendar view (does not impact any other types of events)

Events

Recurring meetings and meeting groups must be expanded within the event meeting list before assigning rooms or resources.  If only the parent row is selected, the meetings are not recognized.

 

Events which require multiple rooms for a single meeting are not currently supported (user may schedule each room as a separate meeting as a workaround)

 

Updated status of one or more of the event meetings within a meeting group may not be reflected in the Event List page after the update

 

The “guest” user role cannot currently request more than 9 event meetings with room assignments at a time

 

Room assignments for events with multiple pages of event meetings (ie, > 15) may not be saved when using the Event Wizard to create the event

 

Assigned equipment and service times cannot be edited within the event

 

Certain event request processing notification messages may not be sent during event requesting and scheduling

 

Rooms with a default room usage policy that forbids event scheduling will still show up as available for “guest” users trying to request them for an event (ie, users w/o a login & password)

 

The notification schedule is not accessible by a user that does not have Event scheduling permissions

 

Attempting to delete an Event Meeting Type that is currently in use will result in application error

 

Some user roles may not be able to schedule events on Holidays that have been configured to allow event scheduling

 

Rooms designated as “tentative” or “requested” (as part of an event creation workflow) may still appear as “available” to other users with the event request permission

 

System will not prompt two or more users with the “event approval” permission who are accessing the same event concurrently

 

E-mail notification capability regarding changes to assigned rooms and resources is not currently functional

 

Resource availability checking logic in the case of 2 or more concurrent users trying to book the same resource for the same meeting time (or 1 user booking the same resource into 2 overlapping meetings) may not inform users of resource double-booking.

 

Events which have not been edited in v7.5 (and thus updated with workflow status) may not be retrieved when attempting to filter by event status ONLY in the Event List page

 

Users may experience application issues when attempting to cancel events which contain more than one event meeting and have been assigned resource(s) in “Tentative” status

Filters and List Pages

Selecting a saved filter from any list page will insert GUIDs—rather than their corresponding list item)—into the search filter criteria boxes (filters will still work correctly)

 

Users may be unable to export list page contents to either Excel or raw (HTML) table formats

Import / Export

After importing events via the Excel import utility, customer data must be re‑exported to ObjAcct before users can effectively access Events and Customer related functionality.

 

Importing Room resources using Excel for any records in which the RoomSISKey contains a trailing space will result in a loss of the room’s saved features

 

Job status for On Demand section import jobs will not display on the Section Form when job does not complete (ie, ends in “Error” status)

People

User can delete a Customer that has been associated to a scheduled event

 

Selecting “Merge” when adding a new person record will result in an application error

 

People records cannot currently be searched via email address

Platinum Analytics

Users viewing the Rule Walker in Internet Explorer 8 on 1024 X 768 resolution may not be able to view all the rules (IE 8 only)

Reporting

Reporting:  MSSQL users experimenting with creating advanced reports will need to grant full access to their Astra Reports user (does not impact Oracle clients)

 

Reporting:  Reports that include sub‑reports cannot be used in report subscriptions due to issues with how the sub‑report parameter is handled.  This currently includes the following reports:

Events by Date and Time with Notes

Events Detail by Date Range

Events Detail by Reservation Number

Events for Selected Resource with Meeting Notes

Rooms by Building

Rooms by Region

Rooms by Room Type

Rooms for Selected Building

Rooms with Selected Feature by Building

Percent of Rooms in Use by Day and Time for Selected Room Type

Percent of Rooms in Use Selected Room Type by Size

Resources

Clicking “View Affected Activities” for Holidays (on select Activities) results in an application error

Sandbox - Room Optimization

 

Users may not be able to utilize a Sandbox as a section data source for subsequent room optimization runs

 

Due to the implementation of the new Sandbox for optimizer processes, pre-existing optimizer runs will not convert to version 7.5

 

Some longer meeting type names may be cut off in the Sandbox criteria settings filter

 

Assigning rooms to specific section meeting dates (section meeting instances) has no effect when editing a section from a sandbox. Only the room assigned to the first instance will be used as the Section Meeting room

 

Users may experience performance issues when executing Room Optimization runs on terms with large number ( > 5000) of sections. (Note: adding additional preference rules has been found to improve performance after encountering this issue)

Sandbox – Sectioning & Timetabling

Timetabling is not currently functional for clients with Oracle backend

 

Statistics in Timetabling are not updated after changes have been made to any Sections or Students

 

Updating a room or time assignment for sections in a Timetabling Sandbox results table may require user to manually refresh the page when switching tabs in order to display the update(s)

 

“Show Patterns with Student Conflicts” checkbox not currently working as designed within the Ad-Hoc Scheduling tool

 

Linked sections may not be able to be scheduled in a Timetabling run

 

In the Sections tab of the Sandbox results, the “Time Status” field is not reflecting dynamic updates when user makes changes to the corresponding section

 

Timetabling users may notice an issue in which students appearing on the “Students in Conflict” tab are still visible following the resolution of the conflict

 

Section status may not change to “Unscheduled” in the Section modal window of a completed Timetabling Sandbox run after dropping its room assignment

 

Associating a required Time Preference to sections can cause them to appear as “infeasible” in the Sandbox results viewer

 

Students are not currently being removed from the “Students in Conflict” tab after all conflicts have been resolved

 

The “Possible Times” column is not being populated correctly in Timetabling Results

Security

“Guest” user account must be mapped to the “guest” role (in user setup) for proper application functionality

System Configuration

Holiday Section Conflicts:  Section meeting instances are cancelled and flagged as exceptions upon section creation.  However, at this time, holiday configuration actions that should impact existing section records will not perform this work.  Holidays that block section meetings must be created before sections are created.

Upgrades / Conversions

Any event that was saved in 7.3 will, when edited in 7.5, move back to the beginning of the workflow process

 

Event & resource requests in pending status (ie, waiting for approval) will be lost in conversion

 

Configuring the 7.4 workflow engine for Events requires a SQL script (NOTE: UPGRADES ONLY; New installs will not require this step)

 

Portal configuration data does not upgrade from 7.3.x to 7.5

 

Events with a room assignment from a previous version of Astra Schedule may create double-bookings during an upgrade to 7.. Impacted users should run the Double-Book Report following an upgrade to correct this

 

PeopleSoft clients who utilize the audit table as part of ATE configuration may need to regenerate this table post-upgrade