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Release 7.5.14
6/10/15
*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)
*Astra Schedule is longer compatible with MS SQL 2005. Users may still upgrade to the previous version of 7.5.12 but will need to upgrade their MS database before upgrading to 7.5.14.
New Development
Event Attachments:
Astra Schedule now as the ability to add attachments to event records. This feature allows users to store documents along with events like maps, directions, contracts, rosters, etc. These attachments may be downloaded directly from the event record by any user with at least view access to the event. Additionally, attachments may be flagged as public and made available for download from the hover content on the calendar. This allows guests to gain access to certain attachments as well.
Exams By Campus:
Exam meetings may now be generated on a campus by campus basis.
Instructor Optimization Conflict Resolution and Publish:
*Please work with your Account Manager to require licenses for this feature.
Events
•Event Request Form: Add ability to set a specific date/date range as an event request cutoff(Case #00052057)
•Event Configuration: Ability to add attachment(s) to event record(Case #00043852, 00047213)
•Calendars: Attach PDF's to activities calendar events(Case #00052639)
Installation/Upgrade
•PUE: 7.5.7.168 Shuts Down Task Agent During Copy/Upgrade(Case #00042820, 00043543, 00047608)
Exams
•Exam Scheduling: Exam Meetings Generated for All Campuses Despite Campus Filter Within Associated Courses (00049350, 00049351, 00049882, 00050830)
Sectioning
•Sectioning Sandbox: Need the ability to publish a Sectioning Run (Case #00031482)
System Architecture
•System Architecture: Add Room "Scheduled Status" Filter(Case #00043530, 00043848, 00044100)
•System Architecture: "Exclude" functionality on list pages(Case #00044016)
Ad Hoc Scheduler:
•Ad Hoc Scheduler: Not loading rooms(Case #00037963)
•Ad Hoc Scheduler: Unable to use type ahead in Features filter. Receive error.(Case #00056416)
Academic Administration
•Term List: Keyword search filter not functioning(Case #00036238, 00036754)
•Course List: Course Contact Hour Multi Edit Error(Case #00051558)
Calendars
•Scheduling Grids: A new room with an effective date appears on daily room grid of calendar prior to start date(Case #00026141)
•Calendar (Scheduling) Day Grid View: intermittent problem with Hover loading for first Room(Case #00045336, 00047432)
•Calendars: Event meetings are not being added to outlook calendars when using the add to calendar feature (Oracle only)(Case #00052900, 00053813)
•Scheduling Grids: Switching between week and day view in scheduling grids results in grid line mismatch(Case #00051059, 00052330, 00053740)
•Calendars: Setup/Teardown custom colors are not being applied correctly(Case #00051326, 00051027)
•Scheduling Grids: If you have a saved user filter with holidays not checked and check holiday the save filter doesn't reappear(Case #00052949)
•Scheduling Grids: Moving requested event to a room at a time there are usage controls with over ride permissions doesn't move the event(Case #00053426)
•Calendar: Daily Grid Calendar displays incorrect in IE(Case #00053595)
•Quick Event: Using Advanced Event Form from quick event form after Available Rooms tool throws PK error.(Case #00054924)
•Scheduling Grid: Switching from Day view to Week View and back mis-aligns scheduling Grid(Case #00055332)
•Scheduling Grid: Moving event over usage control when have override permissions makes event incomplete(Case #00055574)
•Scheduling Grid: Room shows unavailable based on usage control of original record and not current effective date(Case #00055716)
•Available Rooms Tool: Dates are being converted to 1970(Case #00056406)
•Daily Grid Calendar: Activities scheduled in partitioned rooms only show the parent conflict on the grid.(Case #00050520, 00050555, 00051908, 00054435, 00055461, 00055646, 00055812, 00056139)
•Notification Email: Spanning Events(Case #00050554)
•Scheduling Grids: Guest user is able to drag and drop a new event meeting onto the weekly grid(Case #00056109)
•Scheduling Grids: Events that start and end at the same time have the new flags appearing making it look like a double booked event(Case #00054207, 00054595, 00054773, 00054774, 00055106, 00055443, 00054894, 00056136)
•Scheduling Grids: If requesting rooms through quick event form there is a prompt that allows you to book over other events and sections(Case #00055340)
•Room Usage: Scheduled items do not appear on the calendar - have to reselect room and save to get event to show on calendar(Case #00054992)
•Scheduling Grids/Events: Moving an event with a setup/teardown causes the setup/teardown windows to become conflicted with the event itself. Times are not adjusting properly(Case #00055941)
•Scheduling Grids: Set up and teardown windows are using scheduled event color instead of scheduled set up and tear down window colors(Case #00055194)
•Scheduling Grid: Spanning events do not properly display in scheduling grid weekly view(Case #00050206, 00050941, 00050889, 00050807, 00052050, 00052670, 00053561, 00055140, 00055584, 00056290, 00056544)
•Calendars (Cloud): Event Status Filter (Scheduled) Removes Setup/Teardown(Case #00051124, 00051074, 00052469, 00052842, 00053115, 00053251, 00054001, 00054169, 00054170, 00053094)
•Scheduling Grids: Setup and Teardown times are not showing on the Scheduling Grid if event status filters are set.(Case #00050422, 00052444, 00056394)
•Calendar: If an event meeting is marked private (not the event) the event information and details appears on the calendar for that meeting date(Case #00050742)
•Scheduling Grids: Calendar end time stops at 10pm(Case #00050834, 00050983, 00051407, 00051862, 00051931, 00052074, 00052395, 00053134, 00053298, 00053581, 00055896, 00056015, 00056274, 00056673)
Customers/Customer Contacts
•People Form: Unable to merge two users with out getting error(Case #00053284)
Events
•Event Wizard Event Resources: Can't assign a resource that is restricted to a room that has an effective date(Case #00035713)
•Event Wizard: If meetings are not generated an ugly error message is given(Case #00043151)
•Event Form: (Event Wizard)Switching pages of resource filters resets resource selections Similar to incident 13098(Case #00040977)
•Event List: If you have a large contact list the event wizard and advanced event form is very slow loading the contacts(Case #00045341, 00046343, 00048765, 00049682, 00049345, 00052264, 00053952)
•Event Request: Declining a room does not open it for other event meetings(Case #00050549, 00054374, 00055374, 00055826)
•Event Request Form: Confirmation text has extra scroll bar/format area after upgrade(Case #00051833)
•Event Request Form: If requester selects a room and changes their mind and deselects the room and chooses another both rooms appear in calendars, hovers, etc(Case #00052280, 00052970, 00053165, 00053312, 00054007, 00054283, 00055316)
•Event Form: When moving an event start date and end date and in the cloud EST the set up and tear down times reflect central times(Case #00052318, 00054314)
•Event Form: Incorrect conflict prompt message when adding a room to existing event meeting(Case #00054403)
•Event Form: Chairs available = -9999999(Case #00054509)
•Security: Guest able to request room on scheduling grid (week) without "edit event" or "request room" access(Case #00056023, 00056109)
•Event Form: Event does not save when Customer Contact is Selected First(Case #00052994, 00056391)
•Event Request Form: Unable to choose multiple single dates without unchecking room required(Case #00055244)
•Event Form: Monthly recurrence every Nth Weekday does not create the final event meeting date - have to set end date 3 days later so the last meeting will be created (usually this works but sometimes does not) recreated locally(Case #00050180)
•Event Request: If logged in as your user and select yourself as the customer contact you receive the error when submitting(Case #00051012, 00051322, 00051328, 00051372, 00051324, 00051466, 00051471, 00051506, 00051519, 00051767, 00051915, 00052005, 00052064, 00052166, 00052263, 00052414, 00052467, 00052595, 00052907, 00052924, 00052981, 00053164, 00053416, 00053517, 00053230, 00053689, 00053674, 00053955, 00053953, 00052801, 00054395, 00054501, 00054662, 00055041, 00055493, 00055982, 00056021, 00056047, 00056319, 00056547)
•Event Form: Join in view is referencing wrong RelatedItemType in workflow instances join (Case #00051588, 00050841, 00051387, 00051528, 00052252, 00052534, 00052725, 00050468, 00052736, 00053095, 00053348, 00053590, 00053630, 00053703, 00054069, 00054062, 00054249, 00054251, 00054472, 00054538, 00054703, 00055370, 00055389, 00055511, 00055872, 00055728, 00055974, 00056013, 00056087, 00056182, 00056217, 00056326)
•Event Request: New mapping fields of event type and est attendance on forms causes notification of event request received email from going out(Case #00051556, 00051535, 00052206, 00052808, 00053751, 00054380, 00056208, 00056465)
•Event Form: Error getting value from 'statustext' when editing and saving certain events.(Case #00051352, 00051697, 00051847, 00052562, 00052778, 00052217, 00052884, 00052882, 00053130, 00053229, 00053294, 00053386, 00052833, 00053896, 00053951, 00053897, 00054055, 00054066, 00054152, 00053336, 00054315, 00054322, 00054307, 00054393, 00054512, 00054645, 00054663, 00054875, 00054962, 00054976, 00055308, 00055445, 00055629, 00055636, 00055741, 00055828, 00055845, 00055945, 00056065, 00056097, 00056051, 00056188, 00056218, 00056282, 00056320, 00056342, 00056423)
•Event Form: Post Event Tear Down Time assigned at the Room Level does not get removed when the room assignment is dropped OR when a new room assignment is made to the meeting.(Case #00051298,00049693, 00053180)
•Event Summary Email: When changing the time of a resource and sending an event summary the original time appears on the email instead of the new time.(Case #00047754)
•Event Form: Only five resources follow from page to page when selecting resources with quantities in the ad hoc form(Case #00042548, 00045072, 00045678, 00046417, 00046814, 00047496, 00049157, 00050057, 00050273, 00041993, 00045175, 00051620)
Exams
•Exam Scheduling: "Any Campus" Within Course Does Not Apply All Campuses(Case #00049349)
Import/Export
•ATE: Section import is not updating the Section Meeting Status from "Unassigned" to "Scheduled" when necessary.(Case #00054360, 00055071, 00056186, 00056267, 00056160, 00056456, 00056405)
•Room Import: Feature Quantities are being Tracked when they shouldn't(Case #00053665, 00054487, 00055204, 00055205, 00055643)
Installation/Upgrade
Platinum Analytics
•Platinum Analytics: (Kennesaw & Merced) - Error running Course Associations Hub(Case #00054666, 00054654)
•Data Analysis Failure: Orphaned data on table MeetingPatternBlock(Case #00050855, 00051161, 00051427)
Portal
•Portal Page List: ORA-01001: invalid cursor on API call(Case #00051529)
•Portal: field on guest landing page needs to be removed(Case #00050388)
Reporting
•Run Report: Utilization report views incorrectly calculating utilization for setup and teardown time.(Case #00048509)
•Report: Double book report is showing partitioned sections as conflicts incorrectly(Case #00051601, 00051844, 00051911, 00052319)
•Run Report: Scheduled Hours by Room and Time of Day generating a blank report(Case #00051212, 00051146, 00052216)
•Reporting: The Program templates with Bracket Report does not print all the program templates(Case #00052109)
•Room Activities Report: Incorrectly returning activities for partitioned rooms.(Case #00048369, 00050055)
Resources
•Resource Collection Form: When creating a Equipment "Collection" user can enter Quantity greater that Quantity levels(Case #00031167)
•Building Form: Unable to scroll Contact Name(Case #00033628)
•Building List: Error when filtering by Active in Oracle(Case #00035228)
•Resource Form: Collections Group Tag does not work(Case #00050174)
•Room Form: Can't save room usage control if room has multiple room records(Case #00052293, 00055420)
•Room Form: Receiving PK error when applying usage controls(Case #00054591, 00054018, 00054566, 00054564, 00054870, 00054826, 00055535, 00055690, 00056016, 00056414)
•Region Form: 85.4545 is not a valid value for Int32 - Input string was not in a correct format.(Case #00054128, 00054637)
•Room Form: Adding a usage control creates an additional "Default" row in the usage controls(Case #00051085, 00050809, 00052201, 00053127, 00054012, 00054271)
•Room List: Missing Soft-Delete Check For Effective Dated Rooms(Case #00049048)
•Resource Equipment Form: Resource restricted to multiple locations causes erroneous conflicts(Case #00048865, 00049410, 00049616, 00049578, 00049933, 00049894, 00051647, 00053104, 00054946)
Room Optimizer/Preferences
•Scheduling Preferences: Can only use one drop-down box at a time after 5 preferences(Case #00051303)
•Room Optimizer: Room Op is not correctly identifying crosslist enrollment on second and subsequent optimization runs.(Case #00055814)
•Optimizer:If show in groups is checked then unchecked on subject filter on multiple tabs error received(Case #00056171)
•Sandbox List: User is allowed to select more than one previous sandbox run as the source when creating a new sandbox run.(Case #00050986)
Section Edit/Schedule
•Section form: If you add more than 4 preferences to the section meeting on the 5th preference you can't change the weight/mode(Case #00045746)
•Section Form: "Do Not Optimize" option does not display in IE.(Case #00054578)
•Section Form: Adding Exam to Sections causes error when assigning a room(Case #00055913)
•Section form: Sandbox Options do not display in Internet Explorer(Case #00056312, 00056459)
•Section List: Final Exams with no meetings do not display in SectionList(Case #00056433)
•Academics: Room usage records are not being built on certain sections, sections show as scheduled with the room but do NOT appear on calendars or reports or in conflict checking causing double books(Case #00055835, 00055880, 00056432)
•Section Form: Crosslisted Courses not applying room changes to all section meetings in crosslist(Case #00052465, 00053417, 00053855, 00054114, 00054569, 00054706, 00054787, 00054871, 00054975, 00055534, 00056040, 00056361, 00056627)
•Section Form: Cannot assign a room to a newly created section - error occurs(Case #00049389, 00052037, 00056043, 00056164, 00056264)
•Section Form: (gui)After tabbing through fields, entered data disappears(Case #00033776)
•Section Form: Assign room house in the actual section meeting has no hover display(Case #00031365, 00031445)
•Section Form: (validation)No warning prompt when dropping a room assignment(Case #00031970)
Sectioning/Timetabling
•Timetabling: Unable to change the campus assignment of a section if the role has "Edit Sections" selected and is filtered by campus.(Case #00050628)
Security
•Role Form: "Schedule Equipment & Services" Role is required for "Drop Selected" buttons to be active when editing an event.(Case #00054056)
•CAS login not functioning correctly after upgrade(Case #00050207)
Students
•Student List: Receive Error When Attempting to filter by First Name(Case #00050385)
User Interface
•Hovers (both in Section List & Event List) do not come up on a https:// redirected site in 7.3.11(Case #00042966, 00042965)
•User Help: The help link appears to be broken on all EXTJS pages(Case #00048456)
•Event List: ? link to help site from event list is broken 404 - File or directory not found error(Case #00053763)
This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule. These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system. Please review any issues listed under headings that impact your use of the product prior to installation.
Calendars:
Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.
Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.
Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.
Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.
Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality – While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.
Avoid the issue – These types of meetings must be manually adjusted in the event form.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
Scheduling Grids Switch Days Moving Between Room and Resource View - If a user selects a different date other than today's date and then switches from the room to the resource view it will change the date between views. It does not remain on the same date as it did in previous builds.
Avoid the issue – This is unavoidable between the room and resource view.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
Events:
Adding Sections to New Event Request Templates Does not Save Correct Placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.
Avoid the issue – Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save. New section will remain in place.
Fix the issue – This issue will be addressed in a future version of 7.5
Changing the Primary Contact in Astra Schedule Does Not Update the First/Last name Field in the Address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.
Avoid the issue – Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.
Fix the issue – This issue will be addressed in a future version of 7.5.
Using Alternate Forms of Save in the Room Form Will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.
Avoid the issue – Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.
Fix the issue – This issue will be addressed in a future version of 7.5.
Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.
Avoid the issue – This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.
Fix the issue – This issue will be addressed in a future version of 7.5.
Events Remain in a Scheduled Status After Re-Assign to Room that does Not Permit the Assigned Resources - If a user changes the room in an event meeting after a resource has been added and is restricted to a specific building or room it allows the event to move a scheduled status. A conflict warning is given but a user can choose to ignore it and schedule anyway.
Avoid the issue – When conflict warnings are given, drop the resource and reassign after the correct room is selected.
Fix the issue – This issue will be addressed in a future version of 7.5