Astra Schedule Release Notes

7.5.15

7.5.15

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7.5.15

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Release Notes

 

Release 7.5.15

9/21/16

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

*Astra Schedule is no longer compatible with MS SQL 2005. Users may still upgrade to the previous version of 7.5.12 but will need to upgrade their MS database before upgrading to 7.5.14.

 

New Development

 

Accounting:

Astra Schedule now offers our accounting functionality entirely within the User Interface. We no longer require the additional download of the Object Accounting Client in order to use the feature. We have compiled a list of features directly in Astra Schedule as follows:

Estimate (from event)

Invoice (from event)

Credit Memo (from event)

Job Transaction (from event)

Customer Statement (from customer form)

Item Price List (from room, equipment, or service form)

 

NOTE:  Invoicing features are only compatible with MSSQL environments.

 

 

Enhancements

 

No Enhancements are available in this release. Only the new accounting functionality and a handful of bug fixes are addressed in 7.5.15.

 

Fixes

Accounting:

 

Accounting: Removed Accounting Permissions still permit user to see Accounting Reports(Case #00062140)

Accounting: Price Level is showing the ID instead of the level(Case #00061981)

Accounting: Error message received when creating accounting company.(Case #00064450)

Implement Accounting in cloud renders error (Case #00064443)

 

Ad Hoc Scheduler:

 

Ad-Hoc Request failed to initialize (Error 500.....(Case #00057493, 00061405)

 

Academic Administration

 

Meeting Patterns: Duplicate Meeting Pattern Records(Case #00038787)

 

Calendars

 

Scheduling Grids: Setup/Teardown Conflict associated to room does not move with meeting(Case #00050596, 00052515, 00055578, 00057397)

Calendar: Export to excel on bottom of page in list view does nothing(Case #00053098, 00054638, 00056569)

Scheduling Grid: Grid by week fails to display all days-spanning meetings(Case #00056950, 00058689, 00058790)

Scheduling Grid: Pre/Post meetings not showing calendar grid(Case #00057404, 00059281, 00061280)

Scheduling Grids: Print on week view squishes data making it unreadable in Firefox(Case #00057760)

Scheduling Grids: Event Status filter switches to All from Scheduled when creating custom filters if calendar form doesn't allow searching on event status(Case #00057383)

Embedded Activity Calendar:  not loading in page: SAMEORIGIN setting on X-Frame-Options causing calendar to not display (Case #00057166, 00057391, 00057615)

Calendars:  Embedded calendar not working(Case #00058407)

Configure User Fields:  Field priority does not dictate the order the user fields are displayed(Case #00050922)

Scheduling Grid: When selecting 25 or more rooms in custom filter get error(Case #00052588, 00057727, 00060563)

 

Campus/Building/Room Configuration

 

Room Form: Unable to delete or edit notes on Room Record(Case #00028352)

Room Form: Only able to add 1 region to a room record at a time(Case #00043146, 00048448, 00056110)

Rooms: Cannot add new effective date - application error occurs(Case #00054133)

Room Record: System will not allow us to add setup/teardown to configurations in Firefox browser(Case #00056703, 00057206)

 

Events

 

Event List: Group by owner is actually grouping by event name and not by owner(Case #00042315, 00042317)

Event Form: If you use the edit selected button and add pre-meeting when setting to is calendar = true it doesn't stick and reverts back to false(Case #00045461)

Event Requested Notification: If you have multiple choice questions that are not required and a requester doesn't fill them out then the event requested email will not send out(Case #00045946)

Event Form: If you go into assign rooms and add an additional room to a meeting date you get conflicts when saving(Case #00046334)

Event Form: Default filter doesn't appear if capacity of event is different than the capacity when filter was saved(Case #00046859, 00046906)

Event Form: Duplicate Reservation Numbers(Case #00048704, 00048660, 00051110, 00051192, 00055249)

Notification List: Dismissing an activity causes workflow error(Case #00052021, 00052154, 00052329, 00052585, 00052631, 00052940, 00052933, 00053119, 00052969, 00053285, 00053318, 00053738, 00053784, 00053982, 00053818, 00054344, 00052522, 00055159, 00056175, 00056180, 00056278, 00056279, 00056323, 00056671, 00057220, 00057260, 00057263, 00057571, 00057831, 00057903, 00057979, 00057972, 00057959, 00054132, 00058800, 00058823, 00059053, 00059119, 00058932, 00059102, 00059161, 00059198, 00059259)

Event Request: Event types are not coming into the request form alphabetically(Case #00050078, 00050982, 00051871, 00052266, 00052502, 00053037, 00055920, 00058521, 00059490)

Event Request Template: Drop down list values are not copied over to new template when you save as(Case #00050101)

Events: Cannot delete specific events (Case #00050619)

Events continue to show incorrect conflicts and go incomplete.(Case #00052965)

Event Requests: Changing room assignment to single event meeting prior to submission creates duplicate EventMeetingResource records(Case #00055504, 00055958, 00058113)

Notification List: Approval and decline icons are not appearing next to event requests but can click on the blanks area and approve(Case #00055719)

Event Request Form: Editing Introductory Text with Rich Text Formatting Does Not Save into Actual Request Form(Case #00056181, 00056178)

Notification List: Unable to dismiss notifications due to error(Case #00057554, 00058673, 00058700, 00058764, 00058958, 00058924, 00058944, 00059116, 00059277, 00059357, 00059543, 00059609, 00059212, 00060030, 00060343, 00060854, 00061401)

Effective dates: Scheduling spanning event with meetings that occur before and after effective date changes causes error(Case #00057589, 00058101)

Events - Error getting value from Status Text...(Case #00057946, 00058131, 00057716, 00059762, 00060151)

Events: Request for additional info emails not being sent.(Case #00059465)

Email Notification: If they have a lot of Notes in the Event that surpass the character limitation the event summary will not send and we get an error in notification log(Case #00049728, 00050305, 00057279)

Event Request Template: When adding values to multiple choice questions you can't see all values added at once(Case #00053171)

Event Notification: Ajax Error on Requesting More Information(Case #00058523, 00058330, 00058948, 00058698, 00059592, 00059922, 00060502, 00061492, 00062020, 00062527, 00063146, 00063280, 00063356, 00063275)

Event Request Form: Event request forms page blank because of event types(Case #00063151, 00064835, 00064923, 00064928, 00064996)

 

Exams

 

Exam Type Form: Limitation on the amount of associated courses you can add at one time(Case #00055905, 00059442)

Exams: Application Error opening Exam meeting(Case #00057433)

Exams: Crosslisted Exam Meetings Not Assigned Same Room in Ad-Hoc Scheduler or Optimizer(Case #00053998)

 

Import/Export

 

ATE: System is grouping same name crosslist across all terms(Case #00042025)

ATE Job Form:  After saving import job, clicking the edit button will give Error - Value cannot be null. Parameter name: String(Case #00047610)

Batch Export Error:   Parameter SectionMeetingSisKey not found(Case #00052298)

ATE: System Settings IncompleteSectionsImportPolicy and IncompleteSectionMeetingsImportPolicy = 'delete' result in Error in real time import(Case #00052638)

 

Installation/Upgrade

 

Control Panel for install: Unable to do install - error occurs - System.NullReferenceException: Object reference not set to an instance of an object (Case 58130)(Case #00058130)

Upgrade: Error during install with web.config(Case #00063023)

 

Instructor Assignment

 

Instructor Optimization: Instructor optimizer giving null errors(Case #00054386)

 

Reporting

 

Reporting: Zero hours in room on report, but actually have courses scheduled - Utilization Report for Scheduled Hours by Room and Time of Day(Case #00052796)

Reports: Section Room Hour Usage by Building and Room for Selected Range returns no results(Case #00057063)

 

Room Optimizer/Preferences

 

Room Optimizer: Error on optimizer when selecting two previous sandbox runs(Case #00050015)

Room Optimizer: Infeasible Results Data Display Discrepancy within Optimizer Runs(Case #00057114)

Sandbox: Section level room preferences don't appear in Optimization runs.(Case #00058432)

Receive Error when trying to Move Students to Another section within same sandbox(Case #22231 (mainline), 22232 (integration))

 

Section Edit/Schedule

 

Sections: Partition conflicts are not showing correctly in sections(Case #00051858, 00056235, 00056572, 00059987)

Section Form: Error message received when attempting to assign room after adding a meeting to a Section that was created in Astra(Case #00056513, 00058400)

Holiday/Announcement: Sections meet on holiday option on does not allow the section meet instances to meet on that date (Saturday Class Meetings not showing on Calendars or Reports)(Case #00056863)

Section Form: New Meeting Dates allow double book(Case #00058054, 00060673, 00061074)

 

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

 

Calendars:

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.

Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.

Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.

 

Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality –  While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.

Avoid the issue – These types of meetings must be manually adjusted in the event form.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Scheduling Grids Switch Days Moving Between Room and Resource View - If a user selects a different date other than today's date and then switches from the room to the resource view it will change the date between views. It does not remain on the same date as it did in previous builds.

Avoid the issue – This is unavoidable between the room and resource view.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

Events:

 

Events scheduled into rooms with effective dates added after the event is scheduled do not display correctly on the calendar – If an event is scheduled into a room and the room later has an effective date during the sequence of meetings for that event, meetings after the effective date will not display on the calendar.

 

Avoid the issue – Drop the room on all affected activities (after the effective date) and re-assign it.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Adding Sections to New Event Request Templates Does not Save Correct Placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Changing the Primary Contact in Astra Schedule Does Not Update the First/Last name Field in the Address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Using Alternate Forms of Save in the Room Form Will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.

Avoid the issue –  This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Events Remain in a Scheduled Status After Re-Assign to Room that does Not Permit the Assigned Resources - If a user changes the room in an event meeting after a resource has been added and  is restricted to a specific building or room it allows the event to move a scheduled status. A conflict warning is given but a user can choose to ignore it and schedule anyway.

Avoid the issue –  When conflict warnings are given, drop the resource and reassign after the correct room is selected.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Reporting:

Double Booked Activities Report is Not Recognizing New Effective Dated Room Name/Number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This is scheduled to be corrected in a future version of 7.5.