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Release 7.5.17.2
1/16/17
*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)
*Astra Schedule version 7.5.17 is no longer compatible with MSSQL 2008 or older. It is recommended that users upgrade their Microsoft database to the most current version. We support MSSQL 2012 and 2014.
Events:
•Event Summary: Put Reservation Number and Event Name in Subject of Send Event Summary(Case #00041541, 00043187, 00044738, 00046681, 00047305, 00049534, 00049571, 00050476, 00051887, 00054147)
•Notification: Replace Event Request number with Reservation number in the subject line to match the email body having the reservation number or ability to customize subject lines on all notifications (Case #00045275, 00047354, 00048827, 00050879, 00051147, 00051660, 00053304, 00054747, 00055531, 00058323, 00063366, 00064745)
•Event Summary Notification: Event summary email notification subject should include even information(Case #00056172)
Sectioning/Preferences:
•Sandbox Publish: Add Part of Term to the matching process on publish for Sectioning and Timetabling(Case #00054372)
Ad Hoc Scheduler:
•Rooms: Effective dated room throwing PK error when trying to view future effective date.(Case #00055662, 00057590)
•Ad Hoc Scheduler within a Sandbox loads very slowly (5-10) minutes(Case #00065884)
•Ad Hoc Scheduler: Room Details Order and Sort Issue in Cloud(Case #00065909)
Academic Administration
•Ability to edit multiple meeting patterns(Case #00067380)
Analysis Run
•Platinum Analytics: Requirements are not showing up in the Program Analysis results for NMSU.(Case #00041868)
•Platinum Analytics: No program demand for required Gen Ed courses in their program analysis results.(Case #00041623)
Calendars
•Daily Grid Calendar: Extending Event Meeting End Time By Dragging Throws Tear Down Time Out Further Than The End Of The Meeting(Case #00055943)
•Scheduling Grids: Moving a spanning event on grid day view to another room changes the end date to the wrong day and time(Case #00056840)
•Calendar Grid: When scheduling a resource with no room required, the scheduled resource does not display on calendar grid(Case #00059656)
•Grid Calendar: Days Met not being populated in EventMeetingsView when creating event from Grid(Case #00059860)
•Calendars: Double-book triangles on calendar grid aren't there.(Case #00063095)
•Calendar Grids: Drag and Drop on Grid in Week View causes error(Case #00063294)
•Scheduling Grids: 2022 event doesn't display on calendar grid(Case #00063551)
•Calendar Definitions: Missing Calendars after 7.5.15 UAT Upgrade(Case #00062010, 00063332, 00063108, 00064898, 00065032)
•Calendars: Effective Dated Rooms are showing incorrect information on the hover(Case #00064711)
•Calendars: Filters don't sort alphabetically in the Scheduling Grid(Case #00065655, 00065910)
•Calendars: Scheduling Grid Weekly and Daily do not match(Case #00065922)
•Calendars: Quick events "disappearing" from the calendar until calendar is refreshed(Case #00065936)
•Calendars: Secure on-site services with ssl(Case #00066465)
Campus/Building/Room Configuration
•Room Form: Usage Control Policy Not Showing in the room record(Case #00054943)
Equipment/Services
•Resources: Maximum request length exceeded when attempting to add Service Resource(Case #00062512, 00063285)
•Resources: Room Blocks not appearing on Calendar(Case #00062555, 00066888)
Events
•Event List: Days met column for recurring events doesn't break down individual days in the drop down for upgraded events(Case #00039654)
•Events: Conflict Checks hovers are indicating conflicts for all the meetings in that event and not just the conflict for that specific meeting and no dates are shown to be able to verify which conflict is with which meeting(Case #00040944)
•Accounting table references are incorrect(Case #00040827)
•Notification Error: Internal Server Error (The multi-part identifier "wev.WorkflowState" could not be bound. The multi-part identifier "wev.WorkflowState" could not be bound.)(Case #00040615)
•Event List Error: Internal Server Error (ORA-00920: invalid relational operator ORA-06512(Case #00042922)
•Event Form: Unable to delete canceled event meetings(Case #00043983, 00046098, 00046181, 00048406, 00053407, 00056454)
•Event Wizard: If you have capacity on the event and do not filter the whole partition appears unavailable if an another event at the same time is scheduled in one of the children rooms(Case #00045565, 00045880)
•Event Form: If you approve an event request(no rooms selected) and select a customer that has a primary contact and select a different contact then primary the assign rooms shows no rooms(Case #00046348, 00046194, 00046712, 00047168, 00047760, 00048087, 00049505)
•Application Heavy Load/Stress Testing(Case #00046062)
•Event Form: Error received when viewing notification history button(Case #00046774, 00048113, 00062268, 00064476, 00064801, 00065096, 00065114, 00065103, 00065867, 00067625)
•Event Form: Breakout meetings erroneously conflict with original meeting(Case #00047822)
•Event Form: Newly Added Meetings move to the bottom of the grid instead of according to date sort(Case #00050553)
•Notification List: Deleted records appear on list (Case #00050645, 00053008)
•Notification List: Dismiss All button only works when 25 records per page are being displayed.(Case #00050754, 00054682, 00061801, 00063836, 00063882)
•Event Request: If logged in as your user and select yourself as the customer contact you receive the error when submitting(Case #00051012, 00051322, 00051328, 00051372, 00051324, 00051466, 00051471, 00051506, 00051519, 00051767, 00051915, 00052005, 00052064, 00052166, 00052263, 00052414, 00052467, 00052595, 00052907, 00052924, 00052981, 00053164, 00053416, 00053517, 00053230, 00053689, 00053674, 00053955, 00053953, 00052801, 00054395, 00054501, 00054662, 00055041, 00055493, 00055982, 00056021, 00056047, 00056319, 00056547, 00057553, 00057507, 00057715, 00057457, 00057843, 00058399, 00058480, 00058265, 00058714, 00058715, 00058813, 00058844, 00059046, 00059325, 00062786, 00063028, 00063950, 00065053, 00065135, 00065359, 00064490, 00066134, 00065946, 00066966)
•Event Request Filter: Saved filters in event request forms cannot be deleted through Astra, had to delete them through the DB(Case #00051409, 00051451, 00053734, 00054524, 00056812, 00056954, 00059199, 00059444, 00059796, 00061586, 00062729, 00063204, 00064354, 00064652)
•Event Request Form: Upgraded yes/no questions towards the bottom of the form cut off the rest of the questions from appearing when requesting an event(Case #00051140, 00052326)
•Event Wizard: If resource is restricted to a location and room selected is not in that restriction you can an error(Case #00051467, 00053220, 00054479)
•Notification List: Orphan records on the notification screen(Case #00051753, 00052137, 00051992, 00054381, 00054634, 00054664, 00054756, 00054794, 00055227, 00056301, 00061033, 00063487, 00065605)
•Event Form: Error when selecting Room(Case #00053658)
•Workflow: Event Approval Notification Inconsistent with Room Required True/False indicators(Case #00053694, 00056453, 00056554)
•Event Form: Resource/Service "Room Setup Needed" incorrectly placing the wrong times on event details(Case #00053609)
•Event Form: When Assigning Resources to Event Meetings No Resources Populate(Case #00053450)
•Event Scheduler Filter Showing Multiple "System Users"(Case #00054411, 00057181)
•Event Request Template Creation: Seeing inactive event types and customer contacts in filters(Case #00054786, 00055921, 00056359, 00056403, 00057097, 00058274, 00058302, 00060658)
•Event Request Form: Inactivated customer contacts still appear in drop down on event request form(Case #00055054, 00054973)
•Event List: Days met column doesn't match the days the event is actually meeting in event list page.(Case #00055156, 00063958)
•Event Request Form: If event type is required and limited to one event type unable to submit request form(Case #00055428, 00063259)
•Notification Emails: Notification of Event Requested not functioning(Case #00055363)
•Event Request Templates: Copying Event Request Form Does Not Allow User to Delete Saved Filters(Case #00056057)
•Events: When an Event is in requested status an approving user cannot change the status to schedule, tentative, pending or canceled.(Case #00057705, 00060412, 00063735, 00066146)
•Event Form: When changing a room on a requested event it keeps switching back to original room requested(Case #00056393, 00056429)
•Events: User without double booking permissions is able to inadvertently override a conflict.(Case #00056702)
•Event Meeting Form: Resources assigned to a room will not show up in related activities when a room is assigned to a meeting.(Case #57720, 00057720)
•Event Form: Receive error when creating events(Case #00059960)
•Event Meeting: Status text error message when scheduling a resource.(Case #00059762, 00060544, 00062107, 00062101, 00062106, 00067099, 00067197, 00067237, 00067296, 00067345, 00067399, 00067472, 00067462, 00067652, 00067653, 00067673, 00067683, 00067713, 00067739)
•Events: Error when clicking magnifying glass in Notification List(Case #00059827, 00060390, 00063873)
•Event Scheduling: Adding resources to meetings appears to drop rooms(Case #00059976, 00062409, 00064200, 00066030)
•Event Form: Filters Broke with .14 Upgrade(Case #00060887, 00060773, 00062904)
•Event Form:Internal Server Error Received When Creating Event(Case #00061486)
•Event Form: Deleting an event with resources will cause an error while assigning resources to another event that has overlapping times.(Case #00060945, 00062494, 00065906)
•Event Form: Unable to assign/drop room on Event form buttons grayed out - Role has "edit event" activated but unable to "drop room" in event changes - can do so on the meeting page(Case #00061314)
•Event Request: If logged in as your user and select yourself as the customer contact you receive the error when submitting(Case #00062404)
•Event Request Form: Vehicle Event Request Form errors out (Case #00063176)
•Event Form:Error when double booking an event over a section(Case #00062765)
•Events: User reporting "System.OutOfMemoryException" error (Case #00064520, 00064026, 00064576, 00066487)
•Event Request Form: Can't change Event Type display label(Case #00065148)
•Event Form: Error Message Received when clicking on Notification History(Case #00065385)
•Event Form: When Editing Price Level on Room the changes don't save (Case #00065424, 00065684)
•Notifications: People in a Notification Group aren’t getting emails for the forms(Case #00065892)
•Event Request Template: Bullet points and numbering not sticking in all browsers(Case #00051514)
•Event Form: When choosing edit selected and moving incomplete events due to room requested to scheduled it stays incomplete on save with user that has scheduling rights (Case #00056751, 00056818, 00058127)
Exam Scheduling
•Exams: API that transfers Exam Data to PeopleSoft Not Functioning(Case #00065853)
Import/Export
•ATE: 7.5.7 Datatel Unidata Imports throwing syntax error(Case #00043739, 00043994, 00044042)
•ATE: Batch Import erroring out in production, unable to import from Banner(Case #00052998)
•Import/Export: Download of import/export list creates error message(Case #00062924)
•ATE: Banner Real Time Import job throws error when attempting to import changed data - [ERROR] Error running ATE Job: Astra.Core.Exceptions.ExArg: 'bySisKey' is not a known caching strategy(Case #00067186)
•ATE: DegreeWorks rule import failed in BrandmanU_Test site in 7.5.16.191(Case #00066534)
•Platinum Analytics: (UNE) Error in Banner Course Import - CourseRestrictLevelHub(Case #00067292)
•Platinum Analytics: (Chico)PSDegreeAudit import error - Unable to load record of type: PgmStudRule. (Id=721ec3f5-2e5c-455a-97d3-297428632e99)(Case #00067357)
Installation/Upgrade
•Upgrade transform: Upgrade to 7.5.14 throws a FK error(Case #00060324)
Reporting
•Report Subscriptions: Subscription based on "Events by Day, Week, or Month..." report not able to be saved with the "Next 7 Days" option selected.(Case #00054571)
•Report Server Configuration: Server URL changed(Case #00054561, 00063600)
•Reports: Academic reports (such as Sections by Building and Room) are consistently timing out. AccessibleSectionsReportView is likely the culprit. (Case 58852)(Case #00058852, 00059453)
•Report Subscription: Unable to subscribe to a report.(Case #00062194, 00063333, 00064908, 00065016, 00065602, 00065845, 00066203, 00066259)
•Reports:- Apply Report Subscription fix to both 7.5.15 Test Sites(Case #00066473)
•Reporting: Reports generate a blank screen for all 7.5.17 sites on TSTAPP51(Case #00067416)
Room Optimizer/Preferences
•Preference Rule: Deleting an item actually deletes the wrong thing(Case #00054138, 00055906, 00053085, 00057135)
•Preference Rules: Instructor required room rules not honored(Case #00062345, 00066206)
•Room Optimization Sandbox: Publishing a sandbox run does not accurately report conflicts.(Case #00062509)
•Room Optimization: Optimizer failing in Prod(Case #00067456)
Section Edit/Schedule
•Sections: Application error opening section(Case #00056822, 00060056, 00061548, 00062394, 00062434, 00062442, 00062453, 00062510, 00062568, 00062570, 00062756, 00062757, 00062755, 00062961, 00063443, 00063614, 00059694, 00060678, 00060112, 00061037, 00063595, 00062639, 00062252, 00063699, 00063650, 00063724, 00063675, 00063733, 00063740, 00063752, 00063747, 00063305, 00063759, 00063782, 00063774, 00063788, 00063832, 00063845, 00063871, 00063377, 00063726, 00064118, 00064129, 00064503, 00064651, 00064865, 00065020, 00063879, 00065387, 00065178, 00065586, 00065600, 00065990, 00066052, 00066232, 00066314, 00066320, 00066303, 00066372, 00066330, 00066348, 00066391, 00066427, 00066519, 00066525, 00066559, 00066556, 00066250, 00066604, 00066650, 00066324, 00066386, 00066681, 00066725, 00066776, 00066841, 00066855, 00066959, 00067000, 00066867, 00067225, 00067040, 00067293, 00067308, 00066376, 00067432, 00067424, 00067428, 00067459, 00067455, 00067484, 00067641, 00067706, 00067700, 00067741)
•Course List: Manually created courses can't be assigned to sections \ generate an error(Case #00060664, 00060872, 00061346)
•Section List: Incomplete sections (no meeting pattern) aren't displayed in the Section List.(Case #00062265, 00065583, 00066101)
•Section Form: Error message when attempting to assign a room(Case #00063979)
•Section Form: Error when assigning rooms to sections(Case #00065354, 00065477, 00064442, 00064915, 00066023)
Sectioning
•Sectioning: Students with transfer credits not receiving recommendations(Case #00062190)
Security
•Role Form: When limiting the View and Edit Equipment & services roles to setup and teardown it will not give user access to those services - set to all allows user to do this(Case #00040990)
User Interface
•User Interface: Enter key does not select and save drop down values(Case #00050061, 00050039, 00062181)
•User Interface: Scroll bars disappear in FireFox and IE.(Case #00063022)
•Filters Out of Alphabetical Order(Case #00064252)
This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule. These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system. Please review any issues listed under headings that impact your use of the product prior to installation.
Calendars:
Default Scheduling Calendars – (IN14736) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.
Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.
Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.
Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.
Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality – (IN 23614) While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.
Avoid the issue – These types of meetings must be manually adjusted in the event form.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
Scheduling Grids Switch Days Moving Between Room and Resource View - (IN 17869) If a user selects a different date other than today's date and then switches from the room to the resource view it will change the date between views. It does not remain on the same date as it did in previous builds.
Avoid the issue – This is unavoidable between the room and resource view.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
Events:
Setup/Teardown times do not show correctly in the event meeting form if "Duration Reserves Room" is not checked on the service form - (IN 22900) Setup/Teardown times default to the meeting time if "Duration Reserves Room" is not checked on the service record.
Avoid the Issue: Check “duration reserves room” on a service record. Alternatively, the service time can be manually changed on the event meeting.
Fix the Issue: There is no current fix for this issue. It will be addressed in a future version.
Adding Sections to New Event Request Templates Does not Save Correct Placements - (IN 23622)If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.
Avoid the issue – Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save. New section will remain in place.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.