Astra Schedule Release Notes

7.5.10

7.5.10

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7.5.10

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Release Notes

 

Release 7.5.10.364

2/2/14

 

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

New Development

 

This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Instructor Optimization

Astra Schedule now includes the assignment of instructors to sections in a bulk, optimized process as part of sandbox scheduling. Instructor optimization may be performed either before or after timetabling.  Assigning instructors before the timetable is set places priority on faculty preferences and availability.  Assigning instructors after the timetable is set maximizes efficiency and student progress to degree completion.  Instructor assignments are constrained by faculty availability profiles and preferences as they relate to the section time/day/room assignment.

Calendar Subscription

This feature allows a guest or other user with access to an activity calendar to utilize an option to subscribe to changes to the calendar.  The subscribed user would receive email notifications any time a change was made, keeping them informed of new items, cancellation, and other changes.

For example, a student may wish to subscribe to a calendar of student activities on campus, so they are informed of events they may want to attend.

Cloned Program Templates

The clone option is intended to make manual configuration of many templates easier for the administrator in charge of this setup. The Program Template will now include a "Clone" button. The Clone option may be used to create a copy of the current program template under a new name and optionally for a different program version. The cloned copy will include all of the source settings, including probabilities and course/rule choices. When Clone is invoked, the user is prompted to enter a new, unique program template name, and to either confirm the program version or choose a different one.

PUE Restructure

Changes were made to the Astra Control Panel regarding upgrade versions, installation folders, and upgrading the database. For specifics regarding the new control panel please click here.

Platinum Analytics and Degree Audit Interfaces

Astra Schedule has been updated to support Platinum Analytics interfaces with PeopleSoft, Colleague (UniData), DegreeWorks and DARS. Additionally, the Colleague UniData interface was updated to use a different query utility that no longer requires VSG, and is no longer reliant on an ODBC connection. This provides a more straight forward configuration, and now supports Platinum and Cloud installations.

 

 

Enhancements

Academic Configuration

 

Course List: Need a Campus filter on the Course list page.(Case #00036170)

Program Template Form: Accessing Program Templates for editing(Case #00037925)

 

Calendars

 

Print version of events and calendar views(Case #00024892, 00025156, 00026268, 00027431, 00027585, 00027524, 00028469, 00029137, 00029519, 00029650, 00031169, 00031313, 00031601, 00032449, 00032944, 00033049, 00033430, 00033620, 00033889, 00034214, 00035000, 00036084, 00036400, 00038057, 00040361, 00040459, 00042074, 00042405, 00043498)

Calendar: Add ability to expand grid view or show more rows by default(Case #00028178)

Simple Event Form: When creating an event using the simple event form customer contact doesn't receive an email(Case #00035869, 00043865)

Role Form: In calendars area need to add permission to add or not add Available Rooms link under calendars tab(Case #00042546, 00042575, 00042944, 00043625, 00044801, 00044941, 00045207, 00040541)

 

Events

 

Event Form: unable to select private and featured in an event(Case #00038600)

Event Request Template: Remove "Required" Fields on Form(Case #00044014)

 

People

 

Functionality added to deactivate people records(Case #00024470, 00025463)

User List: Add First and Last Name columns to User List Page(Case #00026056)

People Form: Primary Responsibility is changed when a new Responsibility is added, would like a prompt to keep existing or change to new responsibility(Case #00025530, 00028783, 00030683, 00029737, 00033281, 00034821)

 

Reporting

 

Reports: Low seat fill report should reference cross-listed class enrollments.(Case #00035313, 00040263)

Reports: The view Room Activities Report View is returning activities that are not scheduled. Any report based on this view (Room Cards for example) display events that have been canceled or not approved.(Case #00043158)

Run Report: Group times together on the events by date and time with resources report(Case #00043238)

 

Room Optimizer

 

Sandbox List: Need the ability to have master files by campus term(Case #00033150)

 

Section Edit/Schedule

 

Section Form: When creating a new section, no way to select a standard meeting pattern(Case #00031953, 00033534, 00034095, 00030049)

 

System Architecture

 

System Architecture: Divorce customizations from version-specific folder paths(Case #00044527)

Fixes

Academic Configuration

 

Course Form: Unable to delete delivery method from course form (Case #44704)

Program Rules: Delete course from PgmRule Results in Error(Case #00043494 )

Department Form: CSS dropping out when clicking "Add Department"(Case #00031700, 00031969, 00032465, 00031596, 00033642, 00031127, 00035295, 00035486, 00036239, 00038289, 00039156, 00039649, 00033384, 00035480, 00036507, 00033653, 00033772, 00039648, 00038290)

Assignment of Program Templates to Multiple Program Versions(Case #00047362)

Program Rule Form: When adding a new program rule and sub rule receive error(Case #00046843)

Program Rule: 7.5.8.43 Delete course from PgmRule Results in Error(Case #00043494 )

 

Calendars

 

Scheduling Calendar: Safari will load the initial calendar view, but will immediately fail after clicking on anything(Case #00030318, 00037659, 00039082)

Scheduling Calendar: Timeout expired errors when trying to load calendars with large data sets(Case #00024937)

Scheduling Calendar: When re-assigning a featured event to a new room the hover will not display the event information(Case #00031366, 00031673)

Scheduling Calendar: If you have a default filter to one building on the calendar view it shows sections/events for all buildings when you first log in(Case #00045740, 00046313)

Activity Calendar: Exporting to Excel from the Activity Calendar generates an error.(Case #00045047, 00046067, 00046813, 00046849)

Activity Calendar: If an event spans from a Saturday into Sunday it does not appear on the week or day  view, does appear on month and list views(Case #00044437)

Scheduling Calendar: Holidays and Announcements not displaying(Case #00044065, 00044331, 00046120)

 

Campus/Building/Room Configuration

 

Room Form: Cannot delete a room configuration that is not in use(Case #00032172)

Room Form: When you change the may be shared by up to 1 sections, unable to set it back to 0.(Case #00043464)

Room List: Description doesn't appear in hover on room list even though filled out on room form(Case #00041774, 00043073, 00043758, 00043946, 00044115, 00044510)

 

Events

 

Event Wizard: Room reservation intermittently throws "System out of Memory Error"(Case #00027571,00027116)

Event Assign Rooms Form (Ad Hoc Scheduler): Available under room selection for multiple meetings is not lined up.(Case #00028791)

Event Add Meetings Form: Can not change AM/PM with upper case A or P in meeting times(Case #00028828, 00029733)

Event Form: Not able to enter more than 5 notes(Case #00029720)

Notification List: Dismiss All button is not functional when sorting results 100 or above on the page(Case #00039414, 00039402, 00039284, 00039738, 00040154, 00042827, 00043207, 00044036, 00044765, 00045725, 00046855)

Event Form: Event meetings are sorted by name and not date in Oracle only(Case #00042289)

Notification: Declined event comments are cut off after one line(Case #00043266)

Event Form: Event status incorrectly says "Declined by Guest" if a guest requests an event and a user declines the event(Case #00043707, 00044407, 00045380, 00047074)

Events:  With No Criteria In Filter Application Errors Out With Larger Data sets(Case #00044576)

Event Form: If you go to a requested event in the list page and re-assign the room upon save it holds the original room and new room(Case #00045412, 00045415, 00045936, 00046147, 00046504, 00046976, 00046893, 00046872)

Event Form: When you request two groups of meetings you are unable to delete one of the groups(Case #00046269)

Notification List: If you dismiss an item that had additional text the text goes away and it now says "dismiss" so you don't know the history or request for more information or why declined, etc(Case #00046677)

Simple Event Form: If you click on an open space on the calendar select your contact and select advanced event form the customer contact is not sticking(Case #00045068, 00045141)

Event Wizard: When you select Save & Close and are on the rooms tab the whole screen grays out(Case #00045086)

Notification List: If a room is declined and the person that declines the room puts information in the pop-up box the additional text info on the list doesn't show the comments(Case #00046678)

Event Request Form: Unable to request multiple meetings if meeting generator is required(Case #00044566, 00044662, 00044864, 00045303, 00045406, 00045512, 00045549, 00045561, 00045718, 00045751, 00045924, 00045962, 00045995, 00046014, 00046046, 00046219, 00046274, 00046559, 00046629, 00046866, 00046908, 00047153, 00047370, 00047435, 00047577)

Notification list: Requests in status of event show start/end time of 12AM even though the requestor filled out a meeting date/time(Case #00044650, 00045262, 00046047, 00046129, 00046671, 00047347)

Event List: When viewing meetings on the list page the edit pencil doesn't exist for all users including sysadmin(Case #00044585)

Event Form: Setting the max attendance at the meeting level is not being abided by when allowing attendees to sign up(Case #00043809)

Event Form: When in edit selected for multiple meetings and change the event time along with adding set up times, when viewing the set up time after applying it gives bogus times(Case #00042157)

Event Wizard: Receive error message after selecting room and selecting resources tab when creating long spanning meeting(Case #00041693, 00042183, 00043025, 00043781, 00043788, 00043789, 00044316, 00044669, 00044723, 00045155, 00046943)

Event Request Forms: Putting 1 in lead time and 0 in max days throws prompt that the date for this request is too far in the future(Case #00040273)

Event Form: Deleting a setup/tear down or pre/post meeting gives unnecessary conflict error and can cause error messages(Case #00041963, 00042177, 00045266, 00046550)

Event Wizard: Default/primary contact doesn't populate when selecting customer like in previous builds(Case #00036808)

 

Event Configuration

 

Master List: Creating a new Event Type or Event Meeting Type doesn't default to Active(Case #00046706)

 

Import/Export

 

ATE: Student import does not pick up the Current Catalog Version, if student has changed programs.(Case #00042419)

ATE: Receive application error when editing a saved import job(Case #00044704)

Test Engine Result Data Item: Data validation results tool is broken.  (Case #00044209)

 

People

 

Duplicate People List: MSSQL Banner Section Imported Instructors with no email seen as duplicate(Case #00032616, 00032870, 00032871)

Duplicate People List: Find Duplicate records is misspelled as "Find Deplicate Records"(Case #00045654)

People Form: Unable to inactivate a customer contact from a customer record in the contact form(Case #00046104, 00046514, 00046717)

People Form: "Edit instructor details" button does not let you edit instructor details, have to choose view instructor details and then edit(Case #00044480)

 

Reporting

 

Run Report: Customized Weekly Grid Report with Instructors spins and never completes when clicking apply(Case #00037544)

Run Report: Room Optimization-Scheduled Sections by Subject report is pulling in max enrollment for enrollment column(Case #00040346, 00043649)

Run Report: Prime Time Usage Ratio report - Term Parameter drop down contains no terms.(Case #00041495)

Run Report: Course Enrollment Deviation for Selected Term report calculating number of section (Case #00042254)

Run Report: Reports have wrong name at the bottom of the reports(Case #00042949)

Run Report: Terms don't appear in drop down for Prime Time Usage report.(Case #00044109)

Report List: Report does not display if added to a custom report group.(Case #00043704)

Room Conflicts Report: Proc is not recognizing new effective dated room name/number.(Case #00040206)

 

Room Optimizer/Preferences

 

Preference Set Form: Display of Course Name versus Course Number in Course column in Preference Set Rule(Case #00036275, 00036794, 00034311, 00037848, 00041922, 00043976, 00045851, 00046337, 00046806)

Inability to Master Multiple Sandbox Sectioning Runs(Case #00045271)

 

Sectioning/Timetabling

 

Sectioning: Move Student Performance Issue(Case #00034947)

Sectioning Sandbox: Error received when selecting student tab in pack run(Case #00046771)

Sectioning Sandbox: Students being scheduled for courses they have taken the equivalent of (Case #00047108)

Timetable Sandbox: When creating a meeting pattern for bottleneck or in feasible the rooms column is still blank(Case #00045516)

Timetable Sandbox: Students not moving out of bottlenecks when dropping from sections even after hitting refresh button(Case #00040188)

Sectioning: Pack moved student to ineligible course(Case #39351, 00039351)

 

Section Edit/Schedule

 

Section Form: Real-time import does not build cross-list for both sections.(Case #00042587)

Section Form: Assigning a room to the section meeting at the bottom of the meeting form doesn't populate the room assignment on the section form or list page(Case #00045297, 00045421, 00046680, 00046599, 00047025)

Section List: Section Title field, Start Date, End Date, Days Met,, etc are blank in section view when meetings are not expanded.(Case #00043997)

Section Form: Unable to assign a partitioned room to section exceptions.(Case #00042924, 00044040, 00044345, 00046257, 00046394, 00047484)

 

Security

 

Role Form: People tab still appears and get error even when the role has no permissions to view, edit, etc people(Case #00035553, 00036147)

Role Form: If view and edit events are limited and delete events is set to all receive error in Oracle(Case #00046750)

 

 

 

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Academic Scheduling:

Section Room Assignment – (5870) Schedulers with request only rights to a room are actually scheduling the room.  The selected room will be labeled as requested on the section meeting however the room usage will appear on the calendar and will be imported back to the student information system as if scheduled.

Avoid the issue – It is important to acknowledge that request room rights and schedule room rights work exactly the same way in the current version.  If a user must be restricted, remove access from both the schedule and request areas in security.

Fix the issue – This issue will be addressed in a future version of 7.5

Calendars:

IE 8 and Windows 7 browser issue with Mini Calendars – Please note: this issue only occurs in IE 8 where Compatibility View is off. Elements (divider bars, etc.) can bleed through the Mini Calendar (date selection tool) on the Scheduling Calendars Day: Grid view.

Avoid the issue – Turn on Compatibility View.

Fix the issue – This issue will be addressed in a future version of 7.5.

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

Events:

Creating Events with 350 Meetings or more may cause application to not complete event save - If an event is created with 350 or more more meetings then the application appears to freeze after selecting a room. This may vary between the amount of meetings and the data set of the institution, along with browser or other environmental settings.

Avoid the issue – Contact a technical support agent to change IIS settings. If this does not resolve the issue then create up to 300 meetings, save the event, and return back into the form to create additional meetings.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Adding Sections to New Event Request Templates does not save correct placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Changing the primary contact in Astra Schedule does not update the first/last name field in the address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Using alternate forms of save in the room form will wipe out new room prices added or edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Reporting:

Double Booked Activities Report is not recognizing new effective dated room name/number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This is scheduled to be corrected in a future version of 7.5.