|
|
||
Release 7.5.11
3/12/14
*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)
New Development
This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule. Please review any issues listed under headings that impact your use of the product prior to installation.
Scheduling Grids
This new feature is a replacement of the Scheduling Calendars in builds 7.5.10 and below. The primary purpose of the Scheduling Grids is to display activities associated to a specific room or resource. This will appear in a daily or weekly format. They are updated with a new EXTJS format so columns are now customizable and sortable which is consistent with most list pages in the application.
New Functionality in Scheduling Grids
•Drag and drop event meetings
•Expand/Collapse event meeting times
•Customized Color Selector including gradient color for attendance/capacity
•Drag and Drop Quick Event Creation
Calendar Subscription
This feature allows a guest or other user with access to an activity calendar to utilize an option to subscribe to changes to the calendar. The subscribed user would receive email notifications any time a change was made, keeping them informed of new items, cancellation, and other changes.
For example, a student may wish to subscribe to a calendar of student activities on campus, so they are informed of events they may want to attend.
Printer Friendly Calendars
The following formatting will be applied to printer-friendly views:
•Print multiple pages to display all data on calendar as applicable.
•Remove application header content and unnecessary controls and labels, as indicated in mockups.
•Display days in standard order, starting w/ Sunday thru Saturday. If user selects a date mid-week, display the dates just prior to and after the selected date.
•Ensure that activity data will display clearly through shaded cells when printing grids. (use shades that are light enough)
•Include page numbers
•Print the calendar and filter name to show the source
•Print the time and date it was printed
PUE Restructure
Changes were made to the Astra Control Panel regarding upgrade versions, installation folders, and upgrading the database. For specifics regarding the new control panel please click here.
Faster Section/Event Combo Reports Available
Astra Schedule now includes a new reporting view (RoomActivitiesReportViewAll) that more efficiently combines section and event meeting activities for reporting. This will allow reports that combine section and event activities into one report, such as the Weekly Room Grid and All Activities for Selected Date Range by Building and Room report, to return results much faster.
However, in order to speed up the new view, the underlying user security applied to the view was removed. So any report using the new view will show ALL activities to all report users (as opposed to filtering the results to only show activities that a user can see on the Astra Schedule section and event tabs like the current, existing reports). Eleven new reports utilizing the new view are installed on the Astra web server in the Reports folder with 7.5.11, but by default are NOT viewable in the application after installation. If an institution chooses to expose the new, faster reports (with the understanding they now show ALL activities to all report users) those reports can be manually added on the Reporting tab using the “Add a Report” button. The eleven new reports can be found on the Astra web server in the following location: [Install Directory]\Instances\[Instance Name]\Files\Reports\
The eleven new reports available are:
All Activities for Selected Date Range by Building and Room ALL.rpt
All Activities for Selected Date Range by Date ALL.rpt
All Activities for Selected Date Range for Selected Building ALL.rpt
All Activities for Selected Date Range for Selected Room ALL.rpt
Daily Room Grid ALL.rpt
Percent of Rooms in Use by Day and Time for Selected Room Type ALL.rpt
Percent of Rooms in Use Selected Room Type by Size ALL.rpt
Room Card - All Rooms ALL.rpt
Room Card - Selected Building ALL.rpt
Today's Activities by Building and Room ALL.rpt
Weekly Room Grid ALL.rpt
Technical Support or Account Management can provide more information about the details and installation of these reports if necessary.
Calendars
•Print version of events and calendar views(Case #00024892, 00025156, 00026268, 00027431, 00027585, 00027524, 00028469, 00029137, 00029519, 00029650, 00031169, 00031313, 00031601, 00032449, 00032944, 00033049, 00033430, 00033620, 00033889, 00034214, 00035000, 00036084, 00036400, 00038057, 00040361, 00040459, 00042074, 00042405, 00043498)
•Calendar: Add ability to expand grid view or show more rows by default(Case #00028178)
•Simple Event Form: When creating an event using the simple event form customer contact doesn't receive an email(Case #00035869, 00043865)
•Role Form: In calendars area need to add permission to add or not add Available Rooms link under calendars tab(Case #00042546, 00042575, 00042944, 00043625, 00044801, 00044941, 00045207, 00040541)
•Scheduling Calendar: Display the parent cross-list section on calendars rather than all cross-lists(Case #00024221, 00031225, 00035418)
•Calendars: Allow for multi-building select in a single filter on the Calendar and Event Room Selector(Case #00026494; 26446, 00026446)
•Calendar Definition Form: If edit search filter is checked in a built calendar would like user to only be able to manage their own filters created(Case #00032134)
•Calendars: Ability to populate room capacity range from search filters(Case #00038693, 00041236)
•Scheduling and Activity Calendars: Show Events with status Tentative is different color.(Case #00042221, 00042939)
•Activity Calendar: Add usage control as an option to the activity calendar filters.(Case #00046201)
Events
•Event Form: unable to select private and featured in an event(Case #00038600)
•Event Request Template: Remove "Required" Fields on Form(Case #00044014)
People
•Functionality added to deactivate people records(Case #00024470, 00025463)
•User List: Add First and Last Name columns to User List Page(Case #00026056)
•People Form: Primary Responsibility is changed when a new Responsibility is added, would like a prompt to keep existing or change to new responsibility(Case #00025530, 00028783, 00030683, 00029737, 00033281, 00034821)
Reporting
•Reports: Low seat fill report should reference cross-listed class enrollments.(Case #00035313, 00040263)
•Reports: The view Room Activities Report View is returning activities that are not scheduled. Any report based on this view (Room Cards for example) display events that have been canceled or not approved.(Case #00043158)
•Run Report: Group times together on the events by date and time with resources report(Case #00043238)
Room Optimizer
•Sandbox List: Need the ability to have master files by campus term(Case #00033150)
Section Edit/Schedule
•Section Form: When creating a new section, no way to select a standard meeting pattern(Case #00031953, 00033534, 00034095, 00030049)
•Section Workflow: Rooms requested for sections not showing in manage requests (Case #00028273, 00028546, 00034103, 00034117, 00039379, 00043593, 00044809, 00045373, 00045478)
System Architecture
•System Architecture: Divorce customizations from version-specific folder paths(Case #00044527)
Academic Configuration
•Course Form: Unable to delete delivery method from course form (Case #44704)
•Program Rules: Delete course from PgmRule Results in Error(Case #00043494 )
•Department Form: CSS dropping out when clicking "Add Department"(Case #00031700, 00031969, 00032465, 00031596, 00033642, 00031127, 00035295, 00035486, 00036239, 00038289, 00039156, 00039649, 00033384, 00035480, 00036507, 00033653, 00033772, 00039648, 00038290)
Calendars
•Scheduling Calendar: Safari will load the initial calendar view, but will immediately fail after clicking on anything(Case #00030318, 00037659, 00039082)
•Scheduling Calendar: Timeout expired errors when trying to load calendars with large data sets(Case #00024937)
•Scheduling Calendar: When re-assigning a featured event to a new room the hover will not display the event information(Case #00031366, 00031673)
•Scheduling Calendar: If you have a default filter to one building on the calendar view it shows sections/events for all buildings when you first log in(Case #00045740, 00046313)
•Activity Calendar: Exporting to Excel from the Activity Calendar generates an error.(Case #00045047, 00046067, 00046813, 00046849)
•Activity Calendar: If an event spans from a Saturday into Sunday it does not appear on the week or day view, does appear on month and list views(Case #00044437)
•Scheduling Calendar: Holidays and Announcements not displaying(Case #00044065, 00044331, 00046120)
•Calendar: Calendar grid weekly view headings are unreadable(Case #00024895)
•Calendar: When adding location to a campus calendar with a filter displays "all events in all rooms" instead of "all events on a specific Campus(Case #00028861)
•Scheduling Grids: View Event Details Navigation takes you back to event list(Case #00031598)
•Scheduling Calendar: Children partition rooms show as available in the calendar view but have the "partition booked" on the grid view(Case #00033618, 00037021)
•Calendar: Unable to delete Calendar Filters in IE(Case #00036433)
•Scheduling Grids: Expired rooms are displayed on the Scheduling Grid.(Case #00048961)
•Scheduling Grids: Add Room name to the printed weekly scheduling grid(Case #00048922, 00049154)
•Daily Grid Calendar: Quick event send notification modal does not show contact information entered(Case #00048868)
•Scheduling Grids: Event Status is coming over blank from calendar filter definition(Case #00048833, 00048838, 00048894)
•Scheduling Calendar: Setup/Tear down not showing up in calendar(Case #00048211, 00048248, 00048108, 00048260, 00048449, 00048712, 00048885, 00048987)
Campus/Building/Room Configuration
•Room Form: Cannot delete a room configuration that is not in use(Case #00032172)
•Room Form: When you change the may be shared by up to 1 sections, unable to set it back to 0.(Case #00043464)
•Room List: Description doesn't appear in hover on room list even though filled out on room form(Case #00041774, 00043073, 00043758, 00043946, 00044115, 00044510)
Events
•Event Wizard: Room reservation intermittently throws "System out of Memory Error"(Case #00027571,00027116)
•Event Assign Rooms Form (Ad Hoc Scheduler): Available under room selection for multiple meetings is not lined up.(Case #00028791)
•Event Add Meetings Form: Can not change AM/PM with upper case A or P in meeting times(Case #00028828, 00029733)
•Event Form: Not able to enter more than 5 notes(Case #00029720)
•Notification List: Dismiss All button is not functional when sorting results 100 or above on the page(Case #00039414, 00039402, 00039284, 00039738, 00040154, 00042827, 00043207, 00044036, 00044765, 00045725, 00046855)
•Event Form: Event meetings are sorted by name and not date in Oracle only(Case #00042289)
•Notification: Declined event comments are cut off after one line(Case #00043266)
•Event Form: Event status incorrectly says "Declined by Guest" if a guest requests an event and a user declines the event(Case #00043707, 00044407, 00045380, 00047074)
•Events: With No Criteria In Filter Application Errors Out With Larger Data sets(Case #00044576)
•Event Form: If you go to a requested event in the list page and re-assign the room upon save it holds the original room and new room(Case #00045412, 00045415, 00045936, 00046147, 00046504, 00046976, 00046893, 00046872)
•Event Form: When you request two groups of meetings you are unable to delete one of the groups(Case #00046269)
•Notification List: If you dismiss an item that had additional text the text goes away and it now says "dismiss" so you don't know the history or request for more information or why declined, etc(Case #00046677)
•Simple Event Form: If you click on an open space on the calendar select your contact and select advanced event form the customer contact is not sticking(Case #00045068, 00045141)
•Event Wizard: When you select Save & Close and are on the rooms tab the whole screen grays out(Case #00045086)
•Notification List: If a room is declined and the person that declines the room puts information in the pop-up box the additional text info on the list doesn't show the comments(Case #00046678)
•Event Request Form: Unable to request multiple meetings if meeting generator is required(Case #00044566, 00044662, 00044864, 00045303, 00045406, 00045512, 00045549, 00045561, 00045718, 00045751, 00045924, 00045962, 00045995, 00046014, 00046046, 00046219, 00046274, 00046559, 00046629, 00046866, 00046908, 00047153, 00047370, 00047435, 00047577)
•Notification list: Requests in status of event show start/end time of 12AM even though the requestor filled out a meeting date/time(Case #00044650, 00045262, 00046047, 00046129, 00046671, 00047347)
•Event List: When viewing meetings on the list page the edit pencil doesn't exist for all users including sysadmin(Case #00044585)
•Event Form: Setting the max attendance at the meeting level is not being abided by when allowing attendees to sign up(Case #00043809)
•Event Form: When in edit selected for multiple meetings and change the event time along with adding set up times, when viewing the set up time after applying it gives bogus times(Case #00042157)
•Event Wizard: Receive error message after selecting room and selecting resources tab when creating long spanning meeting(Case #00041693, 00042183, 00043025, 00043781, 00043788, 00043789, 00044316, 00044669, 00044723, 00045155, 00046943)
•Event Request Forms: Putting 1 in lead time and 0 in max days throws prompt that the date for this request is too far in the future(Case #00040273)
•Event Form: Deleting a setup/tear down or pre/post meeting gives unnecessary conflict error and can cause error messages(Case #00041963, 00042177, 00045266, 00046550)
•Event Wizard: Default/primary contact doesn't populate when selecting customer like in previous builds(Case #00036808)
•Simple Event Form: Set-up times on rooms are not adding to the event when scheduled through the simple event form(Case #00029111)
•Events: Pending events don't appear on calendar or hold the room(Case #00042107)
•Notification List: Spanning room requests conflict with themselves(Case #00048775)
•Event Wizard: Checking and unchecking rooms on page 1 is still being held onto in page 2.(Case #00047292)
•Event Form: Event stays incomplete if a request time is changed to conflict with usage control even with override permissions(Case #00048423)
•Notification List: Unfiltered this page throws timeout error with Multi-institution data (KCTCS)(Case #00049012)
•Event Form: When declining an event would like the room to be removed from the event meeting it still says "initial to schedule by guest"(Case #00043675, 00044408, 00045735, 00046076, 00046662)
•Event Form: When editing a canceled meeting to scheduled and trying to assign a room get error if you don't select save after changing the status(Case #00044236)
Event Configuration
•Master List: Creating a new Event Type or Event Meeting Type doesn't default to Active(Case #00046706)
Import/Export
•ATE: Student import does not pick up the Current Catalog Version, if student has changed programs.(Case #00042419)
•ATE: Receive application error when editing a saved import job(Case #00044704)
•Test Engine Result Data Item: Data validation results tool is broken. (Case #00044209)
Installation/Upgrade
•PUE: Upgrading Calendar Definitions and Pre-defined Filter marked default is now not default(Case #00048831)
People
•Duplicate People List: MSSQL Banner Section Imported Instructors with no email seen as duplicate(Case #00032616, 00032870, 00032871)
•Duplicate People List: Find Duplicate records is misspelled as "Find Deplicate Records"(Case #00045654)
•People Form: Unable to inactivate a customer contact from a customer record in the contact form(Case #00046104, 00046514, 00046717)
•People Form: "Edit instructor details" button does not let you edit instructor details, have to choose view instructor details and then edit(Case #00044480)
Reporting
•Run Report: Customized Weekly Grid Report with Instructors spins and never completes when clicking apply(Case #00037544)
•Run Report: Room Optimization-Scheduled Sections by Subject report is pulling in max enrollment for enrollment column(Case #00040346, 00043649)
•Run Report: Prime Time Usage Ratio report - Term Parameter drop down contains no terms.(Case #00041495)
•Run Report: Course Enrollment Deviation for Selected Term report calculating number of section (Case #00042254)
•Run Report: Reports have wrong name at the bottom of the reports(Case #00042949)
•Run Report: Terms don't appear in drop down for Prime Time Usage report.(Case #00044109)
•Report List: Report does not display if added to a custom report group.(Case #00043704)
•Room Conflicts Report: Proc is not recognizing new effective dated room name/number.(Case #00040206)
Room Optimizer/Preferences
•Preference Set Form: Display of Course Name versus Course Number in Course column in Preference Set Rule(Case #00036275, 00036794, 00034311, 00037848, 00041922, 00043976, 00045851, 00046337, 00046806)
•Inability to Master Multiple Sandbox Sectioning Runs(Case #00045271)
Security
•Role Form: People tab still appears and get error even when the role has no permissions to view, edit, etc people(Case #00035553, 00036147)
•Role Form: If view and edit events are limited and delete events is set to all receive error in Oracle(Case #00046750)
Section Edit/Schedule
•Section Form: Real-time import does not build cross-list for both sections.(Case #00042587)
•Section Form: Assigning a room to the section meeting at the bottom of the meeting form doesn't populate the room assignment on the section form or list page(Case #00045297, 00045421, 00046680, 00046599, 00047025)
•Section List: Section Title field, Start Date, End Date, Days Met,, etc are blank in section view when meetings are not expanded.(Case #00043997)
•Section Form: Unable to assign a partitioned room to section exceptions.(Case #00042924, 00044040, 00044345, 00046257, 00046394, 00047484)
•Section Form: Choose Meeting pattern button pulls no results in drop down(Case #00048857)
•Section Form: Manually entered Meeting Date End Time reverts to a different time on a newly added Meeting Instance(Case #00048812)
User Interface
•User Interface: French/Canadian date format needs to be consistent throughout the application(Case #00043662, 00046930)
•Holidays and Announcement List: Cannot navigate to the next page, blue title bar blocks the selector IE11 and Firefox 25(Case #00048701)
This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule. These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system. Please review any issues listed under headings that impact your use of the product prior to installation.
Calendars:
Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.
Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.
Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.
Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.
Pre/Post and Setup/Teardown Meetings cannot be expanded nor use drag and drop functionality – While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.
Avoid the issue – These types of meetings must be manually adjusted in the event form.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
Printing the Scheduling Grids in Firefox does not display properly – Times and Dates are not aligning correctly and the grid lines are also not appearing when actually printing out. The print preview will not display these results, only the actual print out. Only occurs in Firefox.
Avoid the issue – Using Internet Explorer to print out displays it correctly
Fix the issue – This will be addressed in the upcoming build of 7.5.12
Cannot Send an Event Summary from the Quick Event Form - In previous versions of 7.5. a user could immediately send an event summary once finished with the Quick Event Form. This button has been temporarily removed.
Avoid the issue – Users must fill out the form then press the "Advanced Event Form" button. This takes the user to the event form which they may then modify the event and save. The send event summary button will become available and they can send from there.
Fix the issue – This will be addressed in the upcoming release of 7.5.12.
Creating a Calendar Definition with Filtered to an Effective Dated Room Causes Blank Calendar - When setting up the calendar definitions if a saved filter is created that identifies only one room and that room happens to be effective dated, then the calendar will render no results. This will also apply if a user has the ability to customize filters and they try to view
Avoid the issue – Create a calendar definitions that contains more than just the one effective dated room and the correct data will appear on the calendars.
Fix the issue – This will be addressed in the upcoming build of 7.5.12.
Scheduling Grid Day view is Missing Capacity/Attendance in the Hovers: - In previous versions of 7.5. the scheduling calendars provided the capacity/attendance in the day view hovers. This is no longer appearing in the hovers in the scheduling calendars nor the activity calendar.
Avoid the issue – If a user wishes to see the capacity or the attendance then they may click to view the details of the section or event meeting, which they may do by clicking the link provided within the hover.
Fix the issue – This will be addressed in the upcoming build of 7.5.12.
Events:
Creating Events with 350 Meetings or more may cause application to not complete event save - If an event is created with 350 or more more meetings then the application appears to freeze after selecting a room. This may vary between the amount of meetings and the data set of the institution, along with browser or other environmental settings.
Avoid the issue – Contact a technical support agent to change IIS settings. If this does not resolve the issue then create up to 300 meetings, save the event, and return back into the form to create additional meetings.
Fix the issue – This issue will be addressed in a future version of 7.5
Adding Sections to New Event Request Templates does not save correct placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.
Avoid the issue – Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save. New section will remain in place.
Fix the issue – This issue will be addressed in a future version of 7.5
Changing the primary contact in Astra Schedule does not update the first/last name field in the address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.
Avoid the issue – Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.
Fix the issue – This issue will be addressed in a future version of 7.5.
Using Alternate Forms of Save in the Room Form will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.
Avoid the issue – Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.
Fix the issue – This issue will be addressed in a future version of 7.5.
Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.
Avoid the issue – This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.
Fix the issue – This issue will be addressed in a future version of 7.5.
Incorrect Room Usage/Conflicts Appear when Certain Resources are Booked - This limitation will only impact users that use resources on Events. If a user schedules an event with resources, it will incorrectly create room usage for the rooms that have the same primary key values as the resources that were scheduled. This will block those rooms from being able to be scheduled.
Avoid the issue – This is unfortunately unavoidable, however there is a fix available immediately through Technical Support.
Fix the issue – This issue will be addressed in the upcoming build of 7.5.12. If you come across this in 7.5.11 please contact Technical Support for a patch regarding the two stored procedures that will fix this.
Reporting:
Double Booked Activities Report is not recognizing new effective dated room name/number.– (#00040206) If room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.
Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.
Fix the issue – This is scheduled to be corrected in a future version of 7.5.