Astra Schedule Release Notes

7.5.12

7.5.12

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7.5.12

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Release Notes

 

Release 7.5.12

7/6/15

 

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

 

New Development

 

This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Event Save Performance Improvements

This will address slow performance around saving an event especially those with a large amount of meetings.  

 

Assign All Meetings to the Same Room

This feature allows a section record that has multiple meeting times and/or meeting types to be scheduled in the same room.  The section form will have a flag that allows the scheduler to check "Assign All Meetings to the Same Room". This option only impacts room optimization and timetabling sandboxes, and has no effect during ad hoc scheduling.

 

Event Request Form - Map Additional Fields to the Event Form

 Astra Schedule now includes functionality that allows additional fields from the event request form to be mapped directly to the event form.  Previously, event schedulers were required to manually enter the information submitted by an event requester. Event request templates come with configuration options so the user can specify which fields and values are available to the event requester. The following fields will now map over to the event form:

Event Name

Customer

Contact

Phone Number

Event Type

Notes

Descriptions

Event Estimated Attendance

From the Event Meeting Generator

Meeting Name

Event Meeting Type

Meeting Max Attendance

Meeting Description

Requires Room Flag

 

 

Enhancements

Calendars

 

Calendars: When getting access denied error would like to have a back button to return to the tabs instead of logging out and back in(Case #00032545)

Scheduling Calendar: Add enrollment and capacity to the calendar week view when hovering over a section(Case #00044207, 00049586)

Calendar: Prevent Application From Reloading Each Time a Parameter Is Selected(Case #00048753)

 

Events

 

Event Request Form:  Add support for Event Type as an Astra Field option on forms(Case #00046485)

Event Request Form: Expose drop down lists(Case #00047071)

Event Request Meetings Form: Need Astra Field support on event request form for "Estimated Attendance" to capture this information and map to database(Case #00029568)

Event Wizard: Add a show results option like there is for the list pages(Case #00034697, 00044248)

 

Section Edit/Schedule

 

Section Form:  Section Clusters should be able to be scheduled into same room(Case #00027623, 00043953, 00043627)

 

System Architecture

 

1 - LDAP:  Version VII authentication will not work for two-factor authentication(Case #00027456)

LDAP/AD: setup options - anonymous user (Case #00033178)

LDAP - Enhancement - Multiple attributr specification(Case #00036106)

Fixes

*Resolved for PeopleSoft Institutions only

A change to the Unique Identifier logic being used for courses (and related records) was causing preexisting courses to incorrectly be duplicated or inappropriately altered in Astra Schedule. This could have potentially caused issues with academic imports and any preference sets that were assigned to the course, course delivery method, or course meeting type levels. 

 

Calendars

 

Calendars: When you create a filter with an instructor and try to create a new one it keeps defaulting to the first filter with the instructor selected(Case #00031016, 00043892)

Calendars: Quick Events in Calendar view after saving brings you to a different screen(Case #00031599)

Scheduling Grids: When selecting create event button in the week grid view get red prompt "the selected room is not in service this day"(Case #00033760)

Calendar: Default calendar does not hold the first time Calendars is loaded(Case #00033812)

Calendar: When creating a filter in the list view the summary view check box doesn't stick when creating the filter(Case #00042535)

Scheduling Calendars: Filters not taking into account regions on effective dated rooms(Case #00046656, 00048548)

Available Room And Resource Tool: Expired rooms show in room filter(Case #00049121)

Calendar: If you request a room through the wizard and select a resource you have schedule rights to and the room is declined the event still appears on the calendar(Case #00049846)

Daily Grid Calendar: Private \ Featured Events do not show on the Week view.(Case #00048944)

Calendar Definition Form: Upgraded scheduling grid filters throwing errors(Case #00049528)

Scheduling Grids: Private events show the name of event but not activity details when role is not allowed to view private events(Case #00049599)

Daily Grid Calendar:  Quick event send notification does not work(Case #00048868)

Calendar: Update Enterprise Calendar link and label(Case #00048719, 00048856, 00049566)

Available Rooms: Able to Search for Room Availability Outside of Restricted Space (Role Security)(Case #00048179)

Scheduling Grids: User without custom filter permissions can view the Custom Filter Panel and the magnifying glass icon(Case #00049194, 00049195)

Display on Outlook Calendar: When using display on calendar the event times are converted to the local server time zone as opposed to those in database.(Case #00049086)

Scheduling Grids: Can use the quick event through the quick event form outside of limited rooms permissions. Causes the event to go to incomplete and does not appear on the calendar(Case #00049220, 00049645)

Calendar: Events without rooms required do not appear on the Activity Calendar (Case #00049169)

Scheduling Grids: Room partitioning usage is not being displayed on the calendars(Case #00049401)

Available Rooms Tool: "May not Schedule" rooms appear as selectable(Case #00046335, 00046336, 00046826, 00047379, 00049249)

Scheduling Grids: When creating a calendar for an effective dated room it does not appear on the grid day view(Case #00030628, 00032631)

Scheduling Grids: Cannot read weekly room grid due to coloring(Case #00050178)

Available Rooms: Able to Search for Room Availability Outside of Restricted Space (Role Security)(Case #00048179)

Calendars: Requested events are not displaying in the correct customized color(Case #00051452)

Grid Calendars: Would like to see Capacity as a Column in the Weekly Grid View(Case #00041235)

Calendar: Upgraded calendar stuck on month view and not defaulting based on role permissions(Case #00049275)

Scheduling Grids: Events that are double booked at the same time cover each other up on calendar(Case #00050088, 00051150, 00051857, 00052199, 00052389, 00052468, 00052851, 00053111, 00053577, 00053580, 00054448, 00054335)

Calendars: Requested events are not displaying in the correct customized color(Case #00051452, 00054287, 00050077)

 

 

Events

 

Simple Event Form: Certain rooms are showing an incorrect controlled room prompt when there is no control a that time.(Case #00032107)

Event Form: Resource conflicts are inaccurate in UI(Case #00041972)

Events:  Edited events that are double booked show as incomplete(Case #00048351)

Event Form: Adding set up and tear down times to large events throws error(Case #00048473)

Event Form: "Send Event Summary" button does not always bring up dialogue box.(Case #00048792)

Event Request Form Template: Upgraded event request form filters changed from room to resource filters(Case #00049568)

Event Scheduling: Event doesn't save in room with exception & setup/tear down(Case #00049216)

Conflict Checking: Equipment that is restricted to region causing erroneous conflicts(Case #00048558, 00048434, 00048550)

Event Form: Multiple meeting tab causes calendar picker on Start/End data to disappear when inputting setup/tear down windows(Case #00051130)

Events: Editing event and creating new events throws error (KCTCS)(Case #00053109, 00054067)

Notification List: Dismissing an activity causes workflow error(Case #00052021, 00052154, 00052329, 00052585, 00052631, 00052940, 00052933, 00053119, 00052969, 00053285, 00053318, 00053738, 00053784, 00053982, 00053818)

Event Form: Event tied to room with setup/teardown renders error upon save(Case #00053181, 00053138)

Partitioned Rooms:  Erroneous conflicts detected during event save(Case #00052303, 00052899, 00053179, 00052936, 00053424, 00053585, 00053886)

Available Room And Resource: Search Date Shows As 1970 For Recurring Meeting Search(Case #00050031, 00050329, 00050439, 00050953, 00051000, 00051103, 00051199, 00051389, 00051419, 00051541, 00051644, 00051760, 00052097, 00052230, 00052331, 00052466, 00052489, 00053338, 00053454, 00053611, 00053772, 00054052)

Event Form: For the month of Octubre the 12th date repeats over and over.(Case #00046146)

 

 

Import/Export

 

ATE: Snapshot import job errors out "Executing Macro: Create Snapshot"(Case #00049058)

ATE: When term siskey resembles date format the import errors out (Conversion failed when converting date and/or time from character string)(Case #00049136)

ATE: PeopleSoft exports are not honoring effective dated rooms(Case #00049087)

PeopleSoft Section Import: Effective dated course records in PSoft not being recognized correctly in Astra(Case #00054040, 00054743)

Room Import: Features are being truncated & duplicated(Case #00053401, 00052757)

 

Installation/Upgrade

 

PUE: Upgrading Calendar Definitions and Pre-defined Filter marked default is now not default(Case #00048831)

 

Reporting

 

Reporting: Duplicate Section Meeting Data caused by problems in the AccessibleSectionsReportView and RoomActivitiesReportView(Case #00049690)

Report Subscriptions: Subscription based on "Events by Day, Week, or Month..." report not able to be saved with the "Next 7 Days" option selected.(Case #00054571)

Reporting: Double Book report getting errors after upgrade(Case #00050832, 00050702, 00050865, 00053409, 00053697, 00053866)

 

 

Room Optimizer/Preferences

 

Room Optimizer: Editing a sandbox run within the same term allows double-books(Case #00047950, 00046031)

Preferences: Error Message When Saving Preference Set(Case #00052397)

 

Section Edit/Schedule

 

Section Form: Cannot manually enter end time for additional class section meeting reverts to wrong time(Case #00049405)

Crosslisted Courses not applying room changes to all section meetings in crosslist(Case #00052465, 00053417, 00053855)

Section List: Timeout Error/ Will not display sections(Case #00052656, 00052724, 00053572)

 

User Interface

 

User Interface: Pop up windows hidden by browser; unable to move(Case #00048254, 00048408, 00048301, 00048357, 00048804, 00048900, 00049384)

Section and Event List: If you export all pages to excel but the list view is set to show 200 the spreadsheet only shows 200(Case #00045052, 00046918, 00047918, 00048337, 00048877, 00049196, 00049244)

Role Form: Error when editing roles(Case #00052457, 00052492, 00053379)

Room Form: Error When Trying to Add New Feature to Room(Case #00053692)

 

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

 

Calendars:

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

"My Customized" Calendar Filters Do not Upgrade (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.

Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.

Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.

 

Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality  While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.

Avoid the issue – These types of meetings must be manually adjusted in the event form.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Add to My Calendar is Not Adding Event Meetings - If a user hovers over an event meeting and then selects the add to my calendar icon a message is received that the new calendar does not contain any appointments. Agreeing to this message will then create a new calendar but no meetings will be added to it. Only applies to Events, section meetings are not effected by this.  

Avoid the issue – This is unavoidable if a user chooses to use this functionality. They must manually add the calendar event to their personal calendar.  

Fix the issue – This will be addressed in an upcoming build of 7.5.12

 

Scheduling Grids Switch Days Moving Between Room and Resource View - If a user selects a different date other than today's date and then switches from the room to the resource view it will change the date between views. It does not remain on the same date as it did in previous builds.

Avoid the issue – This is unavoidable between the room and resource view.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

Events:

 

Adding Sections to New Event Request Templates Does not Save Correct Placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Changing the Primary Contact in Astra Schedule Does Not Update the First/Last name Field in the Address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Using Alternate Forms of Save in the Room Form Will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.

Avoid the issue –  This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Resources Restricted to Multiple Locations Causes Erroneous Conflicts - This limitation will only impact users that use resources on Events. If a user schedules an event with resources that are restricted to more than one location, it will incorrectly show conflicts for those resources. The event will move to a scheduled status, however the warning message will indicate that it will remain incomplete which could be considered confusing.    

Avoid the issue –  Agree to conflicts. Event moves to a scheduled status.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Import/Exports:

 

Colleague UniData Realtime Functionality Not Included -  (#00040206) The updated Colleague UniData interface does not yet support realtime imports from Colleague.  Changes are being implemented to support realtime updates using the new Colleague interface method.

Avoid the issue – Use a scheduled batch import to import changes into the application on a regular basis.

Fix the issue – This is scheduled to be corrected in the next maintenance build of 7.5.12

 

Reporting:

Double Booked Activities Report is Not Recognizing New Effective Dated Room Name/Number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This is scheduled to be corrected in a future version of 7.5.