Astra Schedule Release Notes

7.5.13.371

7.5.13.371

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7.5.13.371

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Release Notes

 

Release 7.5.13

5/9/16

 

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

New Development

 

This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Section Meeting Preference Import:

Users are now able to import section meeting preferences that are entered directly into their SIS systems. These preferences are imported along with the section import into Astra Schedule and appear when viewing the section and its meeting(s).

Supported Preference Types for Import include:

•        Building (by SISKey)

•        Room (by SISKey)

•        Feature (Exact name match)

•        Region (Exact name match)

•        Room Type (Exact name match)

Event Request Form Date Range Limit:

The Event request template now allows a restriction on when meetings can be requested. Users can now use the form so that users can only request meetings that fall during a certain range.

Banner write-back using the Banner API:

The business need for this work is that customers be able to publish schedules from a sandbox and/or make edits to the Astra Schedule production schedules (add sections, delete sections, change time/day, room, faculty, etc) and have all of these changes updated in Banner using the Banner API.  This could include updating an existing section/meeting, adding new sections/meetings, and/or publishing a complete schedule from the sandbox.

This work requires that we utilize the Banner API to be able to perform the same types of export functions (batch, real-time jobs) as our ATE integration, but extend the integration to include updating of additional data as well as insert of new records.

Allow bracketing configuration that supports rules above a set of course ranges:

Current bracketing configuration does not support bracketing for a rule above a set of course ranges.  E.g. “take 5 courses out of any of these 10 course ranges”. Astra Schedule requires that you pick one of the ranges now

Allow multiple unattached rules to be associated with a Program Template:

We need to make the unattached rule selection on the program template form a multi-select and create the program template rules for all of the selected unattached rules in one program template.  All rules will be available for bracketing together.  This will decrease the amount of time it takes to do their program template configuration tremendously and also allow them to be able to maintain this configuration without hand holding from us forever.

Provide same rule editing options for Program Templates based on unattached rules as for program versions:

The Program Template UI does not have the same controls for editing rules when based on unattached rules as it does program version rules. If you base the template on an unattached rule, you lose the power for editing that you get when you pick program version. Unable to see or edit the multiple program rules associated to a template if unattached. Unable to clone if based on unattached

Add Campus filtering to the BannerPgmStudentImport spoke

Bulk Move:

When sectioning has finished, bulk changes to student section assignments or section attributes in the sandbox are very tedious and time-consuming. Institutions may now move whole sections of students from on-ground, on-campus, sections to online sections in a separate sandbox. Bulk Move has been developed to accomplish this in a more wholesale way.

Enhancements

No Enhancements occurred in this maintenance release.

 

Fixes

Academic Configuration:

 

Terms: Error when deleting terms (Case #00055309)

Course List: Contact hours field displays 0 for all courses unless expanded(Case #00059751)

 

Installation/Upgrade

 

Upgrade: Upgrading Bryant and Stratton from 7.5.13.358 to 88.1.1511.75 ends in error.(Case #00062676)

 

Sectioning/Timetabling

 

Sectioning: Unable to run Pack file(Case #00062795)

Sectioning: Course is being applied to two different rules(Case #00062532)

Sectioning: Course is being scheduled for an elective pool that has already been satisfied(Case #00062534)

Sectioning: All electives are not being scheduled(Case #00062533)

Sandbox List: Bulk Move is incorrectly moving students.(Case #00062741)

 

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

 

Calendars:

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.

Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.

Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.

 

Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality –  While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.

Avoid the issue – These types of meetings must be manually adjusted in the event form.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Events:

 

Adding Sections to New Event Request Templates Does not Save Correct Placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Changing the Primary Contact in Astra Schedule Does Not Update the First/Last name Field in the Address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Using Alternate Forms of Save in the Room Form Will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.

Avoid the issue –  This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Reporting:

Double Booked Activities Report is Not Recognizing New Effective Dated Room Name/Number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This is scheduled to be corrected in a future version of 7.5.