Astra Schedule Release Notes

7.5.13.360

7.5.13.360

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7.5.13.360

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Release Notes

 

Release 7.5.13

4/8/16

 

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

New Development

 

This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Section Meeting Preference Import:

Users are now able to import section meeting preferences that are entered directly into their SIS systems. These preferences are imported along with the section import into Astra Schedule and appear when viewing the section and its meeting(s).

Supported Preference Types for Import include:

•        Building (by SISKey)

•        Room (by SISKey)

•        Feature (Exact name match)

•        Region (Exact name match)

•        Room Type (Exact name match)

Event Request Form Date Range Limit:

The Event request template now allows a restriction on when meetings can be requested. Users can now use the form so that users can only request meetings that fall during a certain range.

Banner write-back using the Banner API:

The business need for this work is that customers be able to publish schedules from a sandbox and/or make edits to the Astra Schedule production schedules (add sections, delete sections, change time/day, room, faculty, etc) and have all of these changes updated in Banner using the Banner API.  This could include updating an existing section/meeting, adding new sections/meetings, and/or publishing a complete schedule from the sandbox.

This work requires that we utilize the Banner API to be able to perform the same types of export functions (batch, real-time jobs) as our ATE integration, but extend the integration to include updating of additional data as well as insert of new records.

Allow bracketing configuration that supports rules above a set of course ranges:

Current bracketing configuration does not support bracketing for a rule above a set of course ranges.  E.g. “take 5 courses out of any of these 10 course ranges”. Astra Schedule requires that you pick one of the ranges now

Allow multiple unattached rules to be associated with a Program Template:

We need to make the unattached rule selection on the program template form a multi-select and create the program template rules for all of the selected unattached rules in one program template.  All rules will be available for bracketing together.  This will decrease the amount of time it takes to do their program template configuration tremendously and also allow them to be able to maintain this configuration without hand holding from us forever.

Provide same rule editing options for Program Templates based on unattached rules as for program versions:

The Program Template UI does not have the same controls for editing rules when based on unattached rules as it does program version rules. If you base the template on an unattached rule, you lose the power for editing that you get when you pick program version. Unable to see or edit the multiple program rules associated to a template if unattached. Unable to clone if based on unattached

Add Campus filtering to the BannerPgmStudentImport spoke

Bulk Move:

When sectioning has finished, bulk changes to student section assignments or section attributes in the sandbox are very tedious and time-consuming. Institutions may now move whole sections of students from on-ground, on-campus, sections to online sections in a separate sandbox. Bulk Move has been developed to accomplish this in a more wholesale way.

Enhancements

 

Calendars

 

Calendar Definition Form: Ability to create filters within scheduling calendar definitions(Case #00039728)

 

Events

 

UBC: Assign Multiple Rooms to an Event Meeting(Case #00025018)

Event Request Forms: Would like to choose an actual date instead of lead time in the request forms(Case #00030722, 00033154)

Event List: Would like a Resource Approver Filter(Case #00034271, 00055188)

Event Request: When selecting a different filter in the room filter list the drop down menu starts at the last filter and not alphabetically(Case #00044970, 00050173)

Event Form: User with double book rights unable to set an incomplete event to scheduled for a double book without dropping and reassigning the room.(Case #00048791)

 

Import/Export

 

Banner API Export: Customize start and end time for "ON" delivery method(Case #00052743)

Course Import: Add filter to determine whether or not to include updates to pre-reqs and co-reqs(Case #00053573)

 

Sectioning/Timetabling

 

Sectioning and Timetabling: Add ability to multi-edit Sections(Case #00053514)

Sectioning:  Add applied sim student counts to results summary data(Case #00051203)

Sandbox Publish: Update section max enrollment to equal assigned room capacity(Case #00052646)

Part of Term: Enhance how parts of term are assigned to sections(Case #00052647)

 

Section Edit/Schedule

 

Section Form: Location Priority Should be Available on the Section Record(Case #00025015)

Course Enrollment Ratio Analysis(Case #00049964)

 

User Interface Components

 

Room Name: Display the Room Name verses the Building/Room Number in the Room Picker, Room Grids and Calendars (Case #00024996)

List pages: List selections should be maintained when going to a previous page(Case #00025001)

List Pages: Sort multiple columns in list views(Case #00025004)

 

Workflow/Notifications

 

Resource Request: Ability to request resources at section/event meeting level by hovering over scheduling/activity calendar(Case #00043439)

 

Fixes

Academic Configuration:

 

Terms: Unchecking Is Active box does nothing(Case #00024168)

Preference Set Form: EXT search filter controls missing from preference areas(Case #00031437)

Configure User Fields: Editing and Changing Field Type and attempting to save for Custom Field error(Case #00040084, 00041905)

Program Template List:need to be able to Clone a Program Template. This function existed in Version 7.4(Case #00042055)

Term List: Error occurs when filtering on the Start and End date.(Case #00030440)

Program Version: Duplicate rules create errors(Case #00045592)

Minimum User Probability is 1% - No Way To Change This Value(Case #00050344)

Student Major:  Appears we are getting multiple majors flagged as Primary(Case #00053396)

Program Rules Warning: Not found in CourseEngine(Case #00053506)

 

 

Calendars:

 

Calendar: Problems deleting a filter on the calendar tab(Case #00024164)

Simple Event Form: Clicking Cancel from this form returns Calendar to Today's date(Case #00043272)

Calendar: Grid and day view defaults to today's date vs. the future date(Case #00024931)

Simple Event Form: Canceling a Quick Event Takes User Back to Day View of Current Day on Calendar(Case #00025737)

Calendar: Left and Right Arrows on Daily Grid(Case #00026158)

Calendar: Search Text Box Is Empty but Data Still Reflects Search(Case #00026370)

Calendar: Standardize Weekly Calendar View(Case #00026243)

Simple Event Form: Focus is lost while customer contact loads(Case #00026488)

Calendar: Calendar views reverts back to default view...and more.(Case #00026508, 00027049)

Calendar: Cannot use Calendar if Default Filter is outside user's limits(Case #00026519)

Calendar:  Calendar limited to a single campus will throw error without limiting default filter.(Case #00026958)

Calendar Filtering: "Featured Only" events and event meetings(Case #00027347)

Calendar: No colors in grid view month calendar unless you select a room on the left(Case #00028368, 00030150)

Calendar: Default Usage Policies that are overridden by Exception Policies show in Calendar Views(Case #00046817, 00046942)

Calendar: Meeting Status field is blank on Caleandar Hovers on Events(Case #00030592)

Calendar: Event times showing incorrectly on the calendar when using Windows Vista and IE8(Case #00030723)

Calendar: When in edit search filter and select the campus there are two drops downs stating "All on Main" in between the Building/Region drop down(Case #00034734, 00039885, 00041308, 00045632)

Calendar: Receiving "Activity is unavailable" prompt for a private event meeting even though I have viewing of private event rights when clicking on the event itself.(Case #00031290)

Calendar: In Grid and List view, the Rooms/Resource headings are switched(Case #00047333)

Calendar: Calendar Tab/ Calendar view/  Day Details - Error received The information could not be retrieved.(Case #00031705, 00044220, 00048167, 00048469, 00052496)

Scheduling Calendar: Setting the default calendar on the Guest role does not actually make it the default(Case #00031530, 00061519)

Calendars: Set-up services associated to a room are not added when assigning an event to the room with the service associated to it(Case #00032037)

Calendar: No information is displayed on the Hover for additional Sections(Case #00039807, 00040086)

Calendar: Calendar room hover is not showing the correct capacities for effective-dated rooms in Grid view(Case #00038113, 00040031, 00056558)

Calendar: Add space between events in the list view(Case #00032394)

Calendar: 7.4.5 Trouble creating calendars for specific campuses(Case #00032405)

Calendar: Sections double on the daily room grid when scheduled in a partition room(Case #00032962)

Calendar: Sections in list view no longer are links to the section anymore like in 7.3(Case #00038261, 00042822, 00043575)

Guest Calendar: Timeout error on calendar(Case #00038999)

Calendar: Activity detail is unavailable prompt when clicking on a section in the grid week view only(Case #00039622, 00042234, 00045180)

Calendar: Expired rooms show in drop down list after expiration date(Case #00040019, 00042045, 00045901)

Activity Calendars: Activity calendar timeout(Case #00040113)

Scheduling Calendar: When in calendar month/week view and hovering over the more option the date range is today's date instead of section dates(Case #00040124)

Calendar Event Pop-up hyperlinks are worded "View Event Meeting Details". Should be "View Event Details".(Case #00041119)

Available Room And Resource: Displays all calendar definitions regardless of role(Case #00041310, 00042815, 00042946, 00043297)

Scheduling Calendar: On the grid day view usage control is not showing other sections scheduled that date(Case #00043089)

Scheduling Calendar: Calendar month view has the wrong number of additional events for the day(Case #00043392, 00044647)

Scheduling Calendar: Entering a key word search in the week grid view, then clearing the search still holds onto original search(Case #00043898)

Scheduling Calendar: All Display Options Available Despite Calendar Restriction(Case #00044509)

Activity Calendar: Internal Server Error (ORA-00904: "I"."CUSTOMERGROUPID": invalid identifier)(Case #00044839)

Calendar: If the first room in the grid day view has a usage policy it covers up the mini calendar when selected.(Case #00045636)

Scheduling Calendar: Unable to view resources scheduled on resource grid if calendar is not set to Campus = All in the filter(Case #00045951, 00046239)

Calendar printing(Case #00050449)

Calendar:  Usage control only displays for select few days when not specifying date on calendar picker.(Case #00049911)

Scheduling Calendar from Available Rooms not using custom default(Case #00051741)

 

Customer/Contacts:

 

Customer Contact: The help "?" icon does not link to the appropriate topic(Case #00026496)

People Form: Unable to edit sysadmin e-mail(Case #00033112)

 

Events:

 

Event Meeting Form: Assigning a room with setup/teardown times, reassigning to some other room and reassigning back creates setup duplicates(Case #00031358)

Event Recurrence Limited to 99 days in the End After field(Case #00024137)

Event Form: Double booking a room that have the same resources (having more than one quantity) shows conflicts of resources when saving(Case #00035127)

Event Wizard: Email notification window hangs long after email is sent and received(Case #00036711)

Event Form: If you select enter on add additional recipients it gives does nothing but if you select the green add button it works.(Case #00038778)

Event Form: Some upgraded customer contact emails not populating in send event summary(Case #00039810, 00040275, 00040696, 00055527)

Event Request Template: Newly created sections disappear if the user edits or moves available fields around(Case #00046663)

 

Exams:

 

Exams: Error Adding Exam Meeting Pattern(Case #00038133)

Exam Type Form: Campus drop down returns no results(Case #00045673, 00049883, 00050698)

 

Import/Export:

 

ATE: Import is not building the section meeting instances in Astra when there is a valid meeting pattern assigned to the section - clicking the Edit Meeting Pattern button and saving makes these meet instances appear(Case #00041654)

Course Delivery Methods that do not contain 'Standard' as part of the SisKey are being imported with a NULL value(Case #00050365)

ATE: Campus transfers not being picked up correctly(Case #00053067)

Tier IV: Section import is producing warnings - no data passing (Case #00054246)

CampusVue Student Import: Delete student history before student import(Case #00058255)

Student Import: Job ended in Failure executing hub 'PgmStudentPlanCampusHub'(Case #00058891)

Tier IV: BannerPgmStudent import failing due to timeout on DeleteUnwantedPgmStudHistoryCourses(Case #00059704)

Tier IV: Student Import is failing (Case #00059464, 00059634)

Some unattached program rules not coming in from DegreeWorks(Case #00050811)

ATE: When flagging Sections as Arranged in customized Map File to pull the Arranged Flag from the DaysMet column it processes those correctly but it marks other complete meeting pattern sections as incomplete(Case #00049526)

Tier IV: Student Import errors (Bryan and Stratton)(Case #00053746)

Program Rule Import: Failed with object reference error(Case #00053213)

 

Platinum Analytics:

 

Platinum Analytics (UNE as example): Metrics on Estimated load, Credits in Play, Ideal load, actual load(Case #00057943)

 

Reporting:

 

Report Server: Email notifications not coming over as PDF when selecting this option for Notification format(Case #00036598)

Reports: Effective dated rooms not showing on reports(Case #00048942)

Report Subscription Form:  Maximum request length exceeded(Case #00051432)

Run Report: Subject Enrollment and Fill Ratio renders no results(Case #00059716)

Tier IV:  Reports: Add "Split Meetings" and "Crosslist ID" to the "Sections by Selected Term and Delivery Method with Part of Term-All" report view(Case #00061121)

Report List:  Sectioning - Student Schedules.rpt(Case #00051417, 00051433)

Report List:  Timetabling Rosters Duplicates Students(Case #00051232, 00051340)

Reporting View: Timetabling - Student Schedules report is not displaying all courses a student is scheduled for(Case #00055005)

 

Room Optimization:

 

Sandbox: When running an optimizer job on a pre-existing sandbox run a pk error is thrown on section meetings that have been (soft) deleted from production.(Case #00054342)

 

Sectioning/Timetabling:

 

Student List: Section unavailable after being scheduled during sectioning(Case #00043683)

Sectioning: Duplicating courses on template bracket tab for students(Case #00045617)

Sectioning Sandbox: Invalid start date for constraint plane list occurs when adding a student to a section(Case #00046002)

Sectioning: Giving an error when trying to change the campus to another campus that is in that sectioning run(Case #00048615)

Sectioning Sandbox:  Unable to make changes after configuring 'Select Students'(Case #00050144)

Sectioning Sandbox:  FindPossibleCourses() - NullReferenceException(Case #00053613)

Sectioning Sandbox: Error when adding students to Sectioning Run(Case #00055464)

Tier IV: Unable to Export to Excel from some sandboxes (57246)(Case #00057246)

Unable to Create new section in Sandbox(Case #00061447)

Tier IV:  After Bulk Move of Students It appears that Time Tabling is not working(Case #00060985)

DEV instance: Custom job BannerDeVryPgmStudent Import failed(Case #00061170)

Tier IV - VA and Interational import continues to FAIL in DEV(Case #00061459)

Timetabling:  "Do Not Optimize" Sections are being scheduled(Case #00050424)

Sectioning Sandbox: Simulated Students are not being scheduled correctly for developmental courses(Case #00051390)

Sectioning Sandbox:  Pack runs are ignoring prerequisites(Case #00051357)

Sandbox Publish: Only "Scheduled" sections should be included in the publish process(Case #00052742)

Sectioning: Students being scheduled for more electives than what is required in the specifications on the rule(Case #00053236)

Errors in Splits Runs for AIVA(Case #00053554)

Sectioning: Pack is moving students into more electives than required(Case #00052692)

Timetabling: Object Reference Error trying to add a student to a section(Case #00055010, 00055026)

Sectioning: Student is not being scheduled for a bracketed elective(Case #00055023)

Timetable Sandbox: Error Received during Student Rescheduling(Case #00055408)

Sectioning: Error = Attempted to divide by zero after unchecking split meetings check box on all courses(Case #00054687)

Timetable Sandbox: Error Received during Student Rescheduling(Case #00055408)

Sandbox List: Error referencing FK_PrefRulCriteriaSbxSctMtgId constraint when deleting Sandbox from the list.(Case #00055460)

Sectioning: Equivalents are not being considered when satisfying a bracketed course(Case #00057638, 00057984, 00060147)

Conflicts created when Publishing sections in DEV(Case #00061061)

Sectioning Sandbox: Sectioning scheduled students for courses already completed.(Case #00061549)

Sectioning: Students being scheduled for a course and the pre-req in the same term(Case #00061680)

Timetabling: Cannot publish due to student conflicts but students are not showing in conflict with any other section(Case #00061755)

Sectioning Sandbox: Unable to move student to new section(Case #00061593)

 

Section Edit/Schedule

 

Section List: Hovers lists deleted meetings(Case #00032868)

Section List: Edit column has no name and when clicking on the add columns there is no name(Case #00034760)

Section List: Filtering the list by more than 25 records will list some sections twice.(Case #00050270)

 

System Configuration

 

System-wide Performance: - Events, Optimization, Calendars(Case #00040222)

Role Form: Get Access Denied selecting courses link when you have manage courses checked on your role. have to check manage section master list to view courses(Case #00043008, 00048744)

Role Form: Can't Access Correct Profile Options on Role Form(Case #00050860)

System-wide Performance: Calendars, Issues in most areas of the application(Case #00040483)

Modifying Task Agent option in 7.5.12.76 fails with Error = The path is not of a legal form(Case #00051345)

 

User Interface Components

 

Add Room Name and Room Description to All Hover Schemas(Case #00024592)

Resource List: Filter consistency (Case #00031582, 00036999)

List Builder: Rendering issues with long lists and scrolling(Case #00033905)

When logging in as different user's on your PC filters are not clearing but staying the same.(Case #00035660)

Duplicate room usage GUID created(Case #00040663)

Room Form: If you click view affected activies and select the hyper link for an event it doesn't go to the event(Case #00045347)

Dashboards: Receive error in Safari, iPhone, iPad when pulling up dashboards(Case #00046684, 00051225)

Section List Page; "Enter Search Text" type ahead box is missing from the Term & Course Filters(Case #00051526)

Resource Form: When adding a note to a resource euip get pk contraint error, doesn't occur with services(Case #00051028, 00057614)

 

 

Workflow/Notifications

 

Manage Request List: Room/Resource Requests don't show after approval or declining (individual meeting request status missing)(Case #00035346)

 

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

 

Calendars:

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.

Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.

Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.

 

Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality –  While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.

Avoid the issue – These types of meetings must be manually adjusted in the event form.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Events:

 

Adding Sections to New Event Request Templates Does not Save Correct Placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Changing the Primary Contact in Astra Schedule Does Not Update the First/Last name Field in the Address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Using Alternate Forms of Save in the Room Form Will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.

Avoid the issue –  This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Reporting:

Double Booked Activities Report is Not Recognizing New Effective Dated Room Name/Number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This is scheduled to be corrected in a future version of 7.5.