Astra Schedule Release Notes

7.5.13.296

7.5.13.296

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7.5.13.296

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Release Notes

 

Release 7.5.13

5/5/15

 

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

New Development

 

This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Section Meeting Preference Import:

Users are now able to import section meeting preferences that are entered directly into their SIS systems. These preferences are imported along with the section import into Astra Schedule and appear when viewing the section and its meeting(s).

Supported Preference Types for Import include:

•        Building (by SISKey)

•        Room (by SISKey)

•        Feature (Exact name match)

•        Region (Exact name match)

•        Room Type (Exact name match)

Event Request Form Date Range Limit:

The Event request template now allows a restriction on when meetings can be requested. Users can now use the form so that users can only request meetings that fall during a certain range.

Banner write-back using the Banner API:

The business need for this work is that customers be able to publish schedules from a sandbox and/or make edits to the Astra Schedule production schedules (add sections, delete sections, change time/day, room, faculty, etc) and have all of these changes updated in Banner using the Banner API.  This could include updating an existing section/meeting, adding new sections/meetings, and/or publishing a complete schedule from the sandbox.

This work requires that we utilize the Banner API to be able to perform the same types of export functions (batch, real-time jobs) as our ATE integration, but extend the integration to include updating of additional data as well as insert of new records.

Allow bracketing configuration that supports rules above a set of course ranges:

Current bracketing configuration does not support bracketing for a rule above a set of course ranges.  E.g. “take 5 courses out of any of these 10 course ranges”. Astra Schedule requires that you pick one of the ranges now

Allow multiple unattached rules to be associated with a Program Template:

We need to make the unattached rule selection on the program template form a multi-select and create the program template rules for all of the selected unattached rules in one program template.  All rules will be available for bracketing together.  This will decrease the amount of time it takes to do their program template configuration tremendously and also allow them to be able to maintain this configuration without hand holding from us forever.

Provide same rule editing options for Program Templates based on unattached rules as for program versions:

The Program Template UI does not have the same controls for editing rules when based on unattached rules as it does program version rules. If you base the template on an unattached rule, you lose the power for editing that you get when you pick program version. Unable to see or edit the multiple program rules associated to a template if unattached. Unable to clone if based on unattached

Add Campus filtering to the BannerPgmStudentImport spoke

Enhancements

Academic Configuration

 

Course Form:  Need the ability to set courses as pre-requisites OR co-requisites. Banner allows courses to be set as pre-requisites OR co-requisites meaning the course has to be take either before or at the same time as the pre-req/co-req course.

Need the ability to display Pre-Reqs and co-reqs by effective date

 

Import/Export

 

Banner API Export: Customize start and end time for "ON" delivery method (DeVry)

Banner API: Add ability for user to determine whether or not actual enrollment is sent back to Banner in API during updates

Part of Term: (DeVry) Enhance how parts of term are assigned to sections

ATE: BannerStudentImport is duplicating Student History Courses

 

Reporting 

 

Reports: Create Instructor Optimization reports

Course Enrollment Ratio Analysis

Reporting: Program Template Report need to be modified to include the Program Rule controls for each template

 

Sectioning

 

Sectioning Sandbox: In-line edit capabilities for Campus and Status

Sectioning and Timetabling: Add ability to multi-edit Sections

Sectioning Sandbox: Add Column for Meeting Type when moving students

Sectioning: CampusVue course import/pre-req logic operator

Sandbox Publish: (DeVry) Update section max enrollment to equal assigned room capacity

Devry: Back port of Publishing from Sectioning functionality from 7.5.14

Sectioning:  Add applied sim student counts to results summary data

Course Form: Change default behavior to not check the Split Meetings checkbox

Sectioning and Timetabling: Add link from sandbox section to published production section upon publish

Simulated Students: Assigned old catalog versions instead of latest catalog term

 

 

Section Edit/Schedule

 

Section Form:  Section Clusters should be able to be scheduled into same room(Case #00027623, 00043953, 00043627)

 

System Architecture

 

1 - LDAP:  Version VII authentication will not work for two-factor authentication(Case #00027456)

LDAP/AD: setup options - anonymous user (Case #00033178)

LDAP - Enhancement - Multiple attributr specification(Case #00036106)

Fixes

Academic Configuration:

 

Terms: Unchecking the Is Active box on the Term screen does not appear to have any effect (Case #00024168)

Term List: Error occurs when filtering on the Start and End date. (Case #00042055)

Program Template List:need to be able to Clone a Program Template. This function existed in Version 7.4 (Case #00030440)

Program Template: Bracketing, When saving a change to course bracketing the selection is not displayed

Program Version: Duplicate rules create errors (Case #00045592)

Program versions should be utilizing newer Program Template versions that have not been created by rolling to the most recent version.

Minimum User Probability is 1% - No Way To Change This Value (Case #00050344)

Course Delivery Methods that do not contain 'Standard' as part of the SisKey are being imported with a NULL value (Case #00050365)

Section List: Filtering the list by more than 25 records will list some sections twice. (Case #00050270)

Sectioning Sandbox: Error when adding students to Sectioning Run (Case #00055464)

Sandbox List: Error referencing FK_PrefRulCriteriaSbxSctMtgId constraint when deleting Sandbox from the list. (Case #00055460)

 

 

 

Academic Planner:

 

Base Predictive Sandbox: Receive error when running Base Predictive

Planned Courses: Error in RunPlannedCourses() Unable to load record of type: PgmTemplateRule

Planned Courses: Students not planned for all courses in their program

Planned Courses: Students are being scheduled for a Course and the Pre-req in the same Term

Planned Courses: Receiving Error in RunPlannedCourses() Insert bulk failed due to a schema change of the target table

 

Import/Export:

 

Banner API: Unable to send Sections with multiple meeting types

Banner API: Receiving error when running the Banner API export (DeVry)

Banner API: Initiate Section Fields upon import

Banner API: Receiving errors when using Banner API regarding Part of Term and Pk (DeVry)

Banner API: Certain Sections not being populated in Banner

Banner API: Cross-list ID field needs to be 15 characters or less

Banner API: SSBSECT_CENSUS_ENRL going over as NULL that DEVRY needs to go over as 0

ATE:  Campus transfers not being picked up correctly (Case #00053067)

Section import is producing warnings - no data passing (Case #00054246)

Student Major Issues:  Appears we are getting multiple majors flagged as Primary (Case #00053396)

This is the result of a timing and synchronization issue with the import, and schedule changes made to future terms in the SIS after importing. Need to be able to use the Reschedule feature in Astra. (Case #00055408)

Program Rule Import failed with object reference error (Case #00053213)

Term Import failed with Exception/invocation error (Case #00053213)

Need a Setting on the Section import to not update Contact Hours

CampusVuePgmStudentImport - Completed Terms not bringing student academic history in correctly

CampusVuePgmStudentImport: Pulling in canceled programs as the default program

 

 

Reporting:

 

Report Subscription Form:  Maximum request length exceeded (Case #00051432)

Timetabling Student Schedules: Report view should only pull Sections modified by Timetabling

Sectioning Eligible Courses View: Returning incorrect students

Reporting View: Timetabling - Student Schedules report is not displaying all courses a student is scheduled for (Case #00055005)

 

Sectioning:

 

Sectioning Sandbox:  FindPossibleCourses() – NullReferenceException (Case #00053613)

Sandbox Publish: Only "Scheduled" sections should be included in the publish process (Case #00052742)

Sectioning Sandbox:  Pack runs are ignoring prerequisites (Case #00051357)

Sectioning: Error = Attempted to divide by zero after unchecking split meetings check box on all courses (Case #00054687)

Sectioning: Pack is moving students into more electives than required (Case #00052692)

Sectioning: Student is not being scheduled for a bracketed elective (Case #00055023)

Sectioning: New program not recognized for graduated students (Case #00055022)

Sectioning: Show All Offered Courses does not work, Course Form: Split Meetings checkbox is not functioning

Sectioning: Course equivalent is marked as satisfying open elective

Sectioning: Student has two campuses

Sectioning Pack: Part of Term is not being assigned to any sections created in Pack

Sectioning Split: Eligible courses marked as catch up on students not getting scheduled

Student Major Issues:  Some students appear with multiple majors, others are still showing as undeclared

 

Timetabling:

 

Timetabling: Unable to move or add students to a section on the Sections tab

Timetabling: Receiving error once selected "publish to production"

Timetabling: Summation is not working when assigning rooms to cross-listed sections

Timetabling: Required Preferences are not being honored

Timetabling: Students are in Conflict when settings are set to allow no students in conflict

Timetabling: Cross-listed Sections are not published with Cross-list ID

 

 

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

 

Calendars:

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

"My Customized" Calendar Filters Do not Upgrade – (IN 17181) In the older scheduling calendar the user had the ability to create custom filters that once logged in as that user only they could see. Unless they were applied to a calendar definition as a "pre-defined" filter. In the new 7.5.11 calendars these filters do not appear anywhere. They are not in the upgraded calendar definitions. Only the filters applied to calendar definitions (pre-defined) show. The user that has created these customized filters will lose them if they upgrade.

Avoid the issue – This is unavoidable. If a user has created custom filters in previous versions, it does not upgrade to the new Scheduling Grids.

Fix the issue – There is no fix for this issue. Users must re-create personally customized filters.

 

Pre/Post and Setup/Teardown Meetings Cannot be Expanded Nor Use Drag and Drop Functionality –  While event meetings on the calendar may be expanded the pre/post and setup/teardown meetings that are associated to the event meeting cannot be extended out. However, if you expand an event meeting the associated meetings will move with it.

Avoid the issue – These types of meetings must be manually adjusted in the event form.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Add to My Calendar is Not Adding Event Meetings - If a user hovers over an event meeting and then selects the add to my calendar icon a message is received that the new calendar does not contain any appointments. Agreeing to this message will then create a new calendar but no meetings will be added to it. Only applies to Events, section meetings are not effected by this.  

Avoid the issue – This is unavoidable if a user chooses to use this functionality. They must manually add the calendar event to their personal calendar.  

Fix the issue – This will be addressed in an upcoming build of 7.5.12

 

Scheduling Grids Switch Days Moving Between Room and Resource View - If a user selects a different date other than today's date and then switches from the room to the resource view it will change the date between views. It does not remain on the same date as it did in previous builds.

Avoid the issue – This is unavoidable between the room and resource view.

Fix the issue – This will be addressed in an upcoming build of 7.5.12

Events:

 

Adding Sections to New Event Request Templates Does not Save Correct Placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Changing the Primary Contact in Astra Schedule Does Not Update the First/Last name Field in the Address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Using Alternate Forms of Save in the Room Form Will Wipe Out New Room Prices Added or Edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Object Accounting: MSSQL Server 2012 is not Compatible with Accounting - This will apply to users using the accounting functionality in Astra Schedule. If a they have upgraded to MSSQL Server 2012 then they may experience errors which ultimately will not allow Object Accounting to access the database.

Avoid the issue –  This is unfortunately unavoidable. At this time Astra Schedule does not support MSSQL Server 2012 with Object Accounting.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Reporting:

Double Booked Activities Report is Not Recognizing New Effective Dated Room Name/Number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This is scheduled to be corrected in a future version of 7.5.