Astra Schedule Release Notes

7.5.7

7.5.7

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7.5.7

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Release Notes

 

Release 7.5.7

5/10/13

 

 

 

*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)

 

New Development

 

This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Academic Scheduling

Section Form – “Course Offering ID” Field: An additional field was added to the section form to store and display a unique ID number from a student information system to help institutions identify their section records.  A SIS ID value may be mapped to this field during import.

 

Dashboards

Dashboards: Ad Astra's Dashboard options provide state of the art data visualization for roll-up and drill-down analysis of data in Astra Schedule and Platinum Analytics as well as KPI metrics and comparative data analyzed in the Strategic Scheduling Checkup. 

 
Ad Astra Dashboards are an Astra Cloud hosted solution, which is capable of extracting data from client installations of Astra Schedule and Platinum Analytics databases over a secure Site-to-Site VPN connection.  Dashboard data can be refreshed nightly and on demand.

 

Licensing:

 

Astra Schedule Dashboard

The Astra Schedule Dashboard is available as an optional annual subscription for current Astra Schedule customers.

 

Platinum Dashboard

The Platinum Dashboard subscription is automatically included for Platinum Analytics customers.

 

KPI Dashboard

The KPI Dashboard is automatically included as part of a Strategic Scheduling Checkup.  This dashboard is provided to view the findings of the checkup and is available for one year.

 

Thereafter, customers may optionally subscribe to the KPI Dashboard to receive periodic refreshes of the data.

 

Accounting

Accounting Usability Improvements: Additional accounting integration is included to allow price configuration and additional pricing visibility within Astra Schedule.

 

Calendar

Day View for Activity Calendar: A “Day” view is added to the Activity Calendar.  This new view is very similar to the existing “List” view, but is automatically limited to a single day.  The "Day" view shows all filtered activities occurring on the selected date only, and answers "What is happening on this date?".  The "List" view shows all filtered activities from the selected date forward, and answers questions like "On what dates are the "Chess Club" meetings?".

 

Events

Event Meeting Deletion:  Astra Schedule now includes the option to delete event meetings from the event form. User must have “Delete Events” permissions granted. This will completely remove the event meetings and drop any rooms or resources along with pre/post meetings or setup/teardown windows associated to the meeting(s).

 

Basic Attendee Management: Astra Schedule now includes the option to record basic attendee data for events, optionally allow guest calendar visitors to sign up for events or meetings, and send email messages to attendees from within an event.

 

 

Reporting

Activities by Building/Room/Date Reports: Additional information regarding attendance/enrollment has been added to the activity reports included with Astra Schedule.

 

Enhancements

The following is a list of key enhancements by application area.  Please contact customer support for the status of any specific Astra Schedule case number not on this list.

 

Calendars

Role Form: Split up manage calendar permission by activity or scheduling(Case #00041896)

Available Room And Resource: Add progress bar when searching in Available Rooms tool(Case #00029546, 00034326, 00035309, 00039592, 00040336, 00042769, 00043267, 00043295)

Calendar Hover: Enhancement Request add Building name to hover options(Case #00023928, 00027370, 00030119, 00042020)

Scheduling Calendar: Cross-listed sections are misaligned on the day grid view(Case #00038674, 00038812, 00044465, 00044752, 00044811, 00044677, 00045236, 00045917, 00046018, 00046189, 00046299, 00046307, 00046526, 00046527, 00046657, 00046854, 00046928, 00047098, 00047103, 00047185, 00047266, 00047308, 00047313, 00047440, 00047517)

 

Customer/Customer Contacts

Contact Form: When adding an existing people record to a customer form receive '•Email is not unique. Must enter unique email address.'(Case #00033337, 00037180, 00037422, 00043896, 00041883, 00043574, 00041250)

People Form: Duplicate Emails do not check the isdeleted in People table - Error email not unique when attempting to edit people record - Have to set isdeleted flag on (Case# 00041302, 00041842, 00042904, 00043103, 00043124)

Events

Event default workflow behavior:  Corrected the default state behavior for requested, pending, and tentative rooms

 

Our default philosophy is that if a room or resource is booked, it should be displayed on calendars and room scheduling grids to avoid confusion around availability.

 

Statuses that indicate a booked room or resource include scheduled, requested, and pending.  Tentative events do not book their rooms and resources.

 

“Requested” should be booked because our default model is “first come, first served” for internal room and resource requests.

 

Event requests fall outside of this model for two reasons:  (1) the event is not yet “real” and must be approved before usage is created for the room or resource, and (2) we believe that most institutions would not want guest users to be able to block room availability by submitting requests.  The request form behavior cannot currently be modified.

 

Event Wizard: Clicking Next on "Meetings" step 2 without adding a meeting moves to step 3 without prompting(Case #00043769, 00044306)

Event Request Form: Ability to edit the save button to say submit(Case #00042261)

Event List: (excel)Excel button Start Time and End Time need real hours and minutes instead of minutes past midnight(Case #00040526, 00041540, 00041779, 00041792)

Event List: Keyword search does not return all of the events, client would like to request partial word searches(Case #00031940, 00036321, 00037587, 00038253, 00039591, 00040417, 00041216)

Event Wizard: Requesting room information on resource selection page of Event Wizard(Case #00027018, 00032499, 00041549, 00034466, 00042657)

User Interface

Holiday Form: Add pop up when saving(Case #00036192)

 

Fixes

The following is a list of key incidents by application area.  Please contact customer support for the status of any specific Astra Schedule case number not on this list.

 

Academic Configuration

 

Term List: Attempting to delete a term that has linked sections fails with error(Case #00035534, 00035582, 00035600)

Sectioning Sandbox: Edit Section Modal defaults all section End Times to 12:00AM(Case#00039183, 00042845)

 

Accounting

 

Error in Event Meeting Accounting Save (creating Task): Cannot insert duplicate key row in object dbo.Task with unique index Task_Index1.The statement has been terminated. (Case #00040522, 00040815, 00040809, 00041335, 00041383, 00041689, 00042378, 00042478, 00042660, 00042667, 00043110, 00043150, 00043414, 00043824)

Obj Acct: Cannot Sync customer after setting webconfig to Resync accounting keys(Case #00044125)

 

Calendars

 

Activity Calendar: Setup/Teardown Time Default Checked on Calendar View and Different Color(Case #00027215, 00027496, 00028875, 00030121, 00030209, 00034565, 00036134, 00037219, 00042013)

Calendar Definition: URL to Guest Calendar View needs to open in a separate tab (Case #000378999)

Activity Calendar: Add a "day" View(Case #00037999)

Scheduling Calendar: Room hover on left shows original picture for effective dated rooms(Case #00035707, 00040251)

Activity calendar pulls no results and keeps spinning on list page.(Case #00044048)

Scheduling Calendar: Room configuration doesn't appear in room hover displays building name-room number (Case #00044116)

Available Room And Resource: When selecting print option the time on the page is different than the search dates selected(Case #00043982)

Available Room And Resource: Rooms with exams that are booked are showing available in the available rooms tool(Case #00043926)

Calendar: Multiple calendars not acting properly when switching from one calendar to another(Case #00030406, 00030659, 00031223, 00036485, 00036796, 00037237, 00037437, 00037805, 00037843, 00038106, 00038222, 00040139, 00040123, 00040348, 00040719, 00041246, 00041518, 00042948, 00042943, 00043056, 00043671, 00044060)

Calendars: Error received when choosing sections and show setup/teardown only(Case #00029928, 00032046, 00036002, 00039128, 00039665, 00039999, 00043651, 00043891, 00044270)

Available Room And Resource: Print function does not include rooms.(Case#00042614)

Activities Calendar displays an AM start time for meetings that start at 12:00 PM. Week\Calendar view.(Case#00041213, 00043261)

Role Form: The calendar you are limiting your user to view is showing the other calendars and not the one assigned to role.(Case#00042946)

Scheduling Calendar: Calendar definitions that do not allow custom filtering are allowing the user to create custom filters(Case#00042911)

Calendar (IE only): When hovering over an event in the list page you are unable to select "view event details", the hover disappears when trying to select(Case#00041834)

Scheduling Calendar: Disable Filter Deletion in Calendars(Case #00025650)

Scheduling Calendar: Resources do not display correctly unless you click the Search button(Case #00033733, 00035627, 00036243, 00036512)

Print button not returning the correct values on Calendar "Search" Tool.(Case #00032828, 00034468, 00038628)

Scheduling Calendar: Holidays and Announcements show for all institutions(Case #00032093)

Available Room And Resource: Effective dated rooms do not appear on search results(Case #00035922)

Activity Calendar: The clear this field X icon on the filter drop down lists gives browser error in IE9 - ERROR: Error: Assert failed!(Case #00040114)

Activity Calendar: Need running circular arrow to indicate search is being process(Case #00039547)

Available Room and Resource Tool: Editing a filter causes entire application to freeze. User must refresh page to move forward. (Firefox only)(Case #00041772, 00041784, 00042640, 00042679)

Manage Calendars currently requires Role permission: Manage Terms and View Scheduling Calendars(Case #00040532)

Scheduling Calendar: Room capacity doesn't appear in calendar hovers(Case #00040520, 00041195, 00041557, 00041775, 00042037, 00042158)

Calendar: Attempting to open the Quick Event Form on Grid Week\Month view generates an error message.(Case #00047112, 00047114)

 

Campus/Building/Room Configuration

 

Room Form: User can click "Add New" button (Configuration) many times without validation stopping them(Case #00032288)

Room Excel Import Issue(Case #00043968)

Room Form: If you have multiple configurations with images the default image is what appears throughout the application(Case #00029373, 00031208, 00032454, 00032573, 00037850, 00037711)

Region Form: When adding a new region and assigning it to effective dated rooms the region is being assigned to the oldest effective date.(Case #00036440)

Room List: Add Description column, filter text box errors when you enter text(Case #37263, 00037263, 00038623)

Room Form: Room check box options are overwritten with any building save(Case #00041496, 00040399)

Building Form: Cannot edit the SIS Key nor does changing the building code update building SIS Key(Case#00029289)

Room Form: Creating Usage Control and "View Affected Activities" Activities link throws error (Case #00041721)

Room Usage Control:  Rooms Showing Available That Are Not Available Through Ad Hoc Scheduler(Case #00046186, 00046473)

Capacity on room filter not displaying in Hover for Oracle clients(Case #00041028, 00042158, 00043438, 00044587, 00045544, 00047038)

 

Customer/Customer Contacts

 

Customer Form: Contacts within a customer are not sorted and can't be sorted (people tab)(Case #00024899)

Customer Form: Not all required information is requested after submitting an empty form(Case #00032111)

Customer Form: When editing customer name SIS Key does not update(Case #00032698)

People Form: Get Selected Customer is already assigned to person when unchecking active box in customer information(Case #00043178)

 

Equipment and Services

 

Master List: "Active" flag on a Resource Category and Resource Groups does not save(Case #00042884)

Resource List:  Unable to view images for Collections.(Case #00033817)

Event Wizard: Resources not restricting to allowed rooms(Case#00042501)

Resource Equipment Form: ResourceEquipment Microphones Save Failed: aais:UserDefinedFields OwnerType property not set message(Case#00040800, 00042159)

Master List: "Active" flag on a Resource Category and Resource Groups does not save (Case#

 

Events

 

Event Wizard: Remove the default of today's date automatically being selected(Case #00036845)

Error in Event Meeting Accounting Save (creating Task): Cannot insert duplicate key row in object dbo.Task with unique index Task_Index1.The statement has been terminated. (Case #00040522, 00040815, 00040809, 00041335, 00041383, 00041689, 00042378, 00042478, 00042660, 00042667, 00043110, 00043150, 00043414, 00043824)

Excel Implementation Import: Validating when no event exists for event meeting(Case #00042067)

Event Request Form: If you select a room then decide you selected the wrong room and drop the original selection(Case #00043532)

Event List: If limit to my events is checked on the role (oracle only) on the event list no edit icon appear if viewing as events(Case #00044153, 00044110)

Event Wizard: Cannot assign more than one room - error occurs (Accounting only)(Case #00044133, 00044311)

Event Form: If you change the date of an existing event to conflict with the room on another event you get the conflict icon, but it still goes to scheduled.(Case #00043215)

Role Form: When User has limit to my events and view only role on their user record but view events is limited by customer in one role can only view their own events(Case #00040091, 00040130, 00040470, 00040611)

Event Wizard: When selecting more than one room on the first page and then going ot the second page the room selections are not being maintained(Case #00039555, 00040732, 00041506, 00041967, 00041993, 00042706, 00042967, 00043058, 00043153, 00043263, 00043293, 00043720, 00043931, 00044244)

Event Request Form List: Guest/User can request event without selecting a room/time when the MeetingGeneratorWithRoom is part of the template(Case #00028400, 00029401, 00029619, 00031506, 00034129, 00037102, 00025909, 00043164, 00043534)

Event Form: In Event Form contact is not populated after selecting customer(Case #00029170, 00029596, 00029741)

Event List: Alignment problems in IE(Case #00042270)

Event Form: Deleted Room Assignment should display room name in past event(Case #00025837)

"Select Meetings" options enhancement(Case #00026162)

Event Form: On event meetings, add a Show on Calendar flag(Case #00026288)

Event Wizard: Requesting room information on resource selection page of Event Wizard(Case #00027018, 00032499, 00041549, 00034466, 00042657)

Event Form: Add the day of the week to the event information(Case #00027577, 00040339)

Event Form: Additional contacts multi-selection drop down control does not go away(Case #00033963)

Event Form: Assigning room initially shows as Selected for a certain time, but when selecting that room for that time slot, the status will appear as Unavailable, if don't select that time spot to see it's unavailable it wont tell of conflict(Case #00041214)

Event Form: Canceling event with 300 meetings takes a long time(Case #00042275)

Event List: Timeout Error while trying to load event list - Events with large amounts of event meetings causing timeout(Case #00039295, 00039120, 00041060, 00038695)

Event Wizard: Need More Information when scheduling resources(Case #00023931)

Notification List: Event Notification Emails reference Building Code(Case #00024093, 00035336)

Event Form: Unable to delete event meetings(Case #00033892, 00036705, 00037778, 00039976, 00042113, 00042397)

Role Form: If a user has a limitation on scheduling rooms but can request and view all rooms in the request form can only request rooms they can schedule in(Case #00032980, 00033873, 00034953, 00036023, 00036659, 00036831, 00037070, 00037340, 00041625, 00042690)

Event Form:If you have double book rights, When editing an event that is double booked with another event the prompt says it will go to incomplete but it still keeps event in scheduled status(Case #00036278)

Event Form: Unable to cancel an event meeting if "room required" is not checked(Case #00035641, 00039658)

Event Form: Cloned events are not changing to the correct owner. Status show incorrect scheduler(Case #00040179)

Event Form: Warning appears when navigating away from the event form(Case #00036140)

Event Form: Rooms marked "May be Shared" do not appear available in the ad hoc scheduler for events(Case #00042388, 00042462)

Event Form: If user is associated to customer group and pre-populates customer/customer contact send event summary button does nothing(Case #00041171, 00041746, 00041876, 00042062, 00042097, 00041567, 00042332)

Event form: Resource quantity not being tracked correctly on recurring meetings(Case #00041608)

Event Form: Error-Guid should contain 32 digits with 4 dashes (xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx).(Case #00040922, 00041696, 00042066, 00042064, 00042675)

Event Form: Creating events with over 100 meetings creates script error on page and freezes when trying to assign rooms(Case #00041856, 00041797, 00041616, 00042096, 00041305, 00042335, 00042435, 00042570, 00042557, 00042669, 00042674, 00042680, 00042687, 00042693, 00042702)

Excel Event Import: Events that are pending or canceled are showing event status of "initial to scheduled" in the event form(Case #00041831, 00041911, 00041910, 00042268, 00042316)

Event Wizard: Save and close gives error after selecting resources(Case #00042634, 00042654)

Event Request Form: Increase number of characters in Display Label on Event Request Forms(Case #00025750)

Event Request Form: Upgraded yes/no fields are causing page is invalid prompts even when checking this option(Case #00040131, 00040318, 00040524, 00041043)

Event Request Form : The "Save As" button not readable  when in edit mode in IE(Case #00039606)

Role Form: Role that has create private events unchecked can check this option in event meetings(Case #00035927)

Event List: Populate data for recurring meetings in the scheduler column(Case#00042778)

Event Form: Notification History doesn't give you a next option when viewing 25 results in IE.(Case#00043222)

Event Request Form: Cannot use the type ahead in the feature filter when adding a room filter, error occurs. (Case#00043490)

Event List: Populate data for recurring meetings in the scheduler column(Case#00042778)

Event Form: Notification History doesn't give you a next option when viewing 25 results in IE.(Case#00043222)

Event Request Form: Cannot use the type ahead in the feature filter when adding a room filter, error occurs. (Case#00043490)

Event Form: IE error - "ERROR; Error;  base class undefined"(Case#00040519, 00040590, 00040642, 00040854)

Event Wizard: Firefox 12 and 14: Using Event Wizard, available rooms list is not displaying properly (extra large icons)(Case#00040678, 00040677)

Event Form:Assigning room, initially shows as Selected for a certain time, but when select that room for that time slot, the status will appear as Unavailable- if don't select that time spot to see it's unavailable it wont tell of conflict(Case#00041214)

Event Form: Changing event meeting time allows a room to be double booked.(Case#00042009)

Missing Email Address - Send an Event Summary(Case#00042848, 00042759, 00042638, 00042725, 00042865, 00043220)

Trying to add the resource to one room it is showing conflict to different room in the other meeting - Unable to add resources to meeting(Case#00040813)

Event Form: Editing an event and users can save (in Oracle) and attempt to save duplicate Reservation Numbers(Case#00041962)

Event List: Filtering by an Effective Dated room will not display events(Case#00041288)

Event Form: Rooms marked "May be Shared" do not appear available in the ad hoc scheduler for events(Case#00042388, 00042462)

Event Form: Error: Ad-Hoc Request Failed to initialize - logging in as sysadmin resolves issue(Case#41077, 00041184, 00040864, 00041077, 00042617, 00041159, 00043383)

Request Templates: Multi-choice fields, when unselected, keeps emails from sending EventRequestSubmitted not received(Case#00041078)

Event Request Form: Multiple room configurations do not appear on request forms but do when scheduling an event in wizard/adv event form(Case#00041658)

Role Form: If View and Request resources include a category that is also in schedule resources receive cannot insert duplicate key in object 'dbo.AdHocRsrcRequestScope' error(Case#00042454)

Multi-Institution Task Agent Deadlocks(Case#00042004)

Event Request Form:  '' already in Map 'EventRequest.UserFieldDefs' error when selecting rooms in request forms(Case #00040362, 00042781, 00041241, 00043829, 00045785)

Event Form: Loss of functionality to delete event notes from 7.4 to 7.5(Case #00041282)

Event Wizard: When you select Save&Close and are in the resources tab does the whole event grey out and the edit event or schedule event options do not appear(Case #00042604)

Event Request Form: When adding a new section and tying a field to this section unable to move it from the first section in the list.(Case #00044569, 00044663, 00044867)

Role Form: If you limit delete event permissions to a particular event type you are unable to delete event meetings with that event type but can delete the overall event(Case #00045639)

Implementation File Import: Event Note Limitation = 16(Case #00045658)

Event List: Unable to delete your own events in Oracle on the list page if "limit to my events" is checked on your role(Case #00045841, 00045804, 00046630)

Event Wizard: Cannot create a new customer contact (Case #00046106)

Event Add Resource: Restricted resources still show available(Case #00046043, 00046090, 00046124, 00046898)

Event Wizard: If a spanning event is created during a time there is a usage policy on a room you get an error on the rooms tab(Case #00044539, 00044701, 00044827, 00045123, 00045350)

Event Request Template: Private event displays within event request template(Case #00045761)

Event Form: Check for conflicts button doesn't work nor do you get warned when saving an event that you inline edit the date that double books with another event(Case #00045282, 00044737, 00046885, 00046986)

Event Request: Rooms that have a setup or tear down service scheduled are showing as available(Case #00045409)

Event Form: Primary Contact displaying on event after saving event with a different contact selected(Case #00044758, 00046208, 00046332)

Event Request: If you request a room and schedule an exam in the same room when you approve the event no conflict checking is occurring(Case #00044974, 00045119, 00045624, 00045871, 00046339, 00046434, 00046975)

Event Request: If you request a room and a blocked usage policy is created after the request comes in when you approve the event no conflict checking is occurring(Case #00045063, 00044865, 00046668, 00046705)

Event Form: Unable to cancel certain meetings on an event(Case #00042957)

Event Form: Section that meets on MW is conflicting with a meeting added to an existing event that is scheduled for Saturday(Case #00044393, 00044357, 00045527, 00045933)

Event Form: Resources restricted to specific locations are being allowed in other locations. Event saves as scheduled(Case #00044869, 00045073, 00045394, 00045766)

Event Form: When editing the start date of a recurring meeting (needs to conflict with another recurring meeting) the conflict shows each meeting instance in both events(Case #00041149)

Event Form: Need to be able to edit and delete event notes(Case #00031288, 00041778, 00042551, 00042646, 00042830, 00043180, 00043320, 00043708, 00044948, 00045124, 00045393, 00044351, 00045817, 00045993)

Event Form: Deletion of Set-up and Tear-down services causes events to error out.(Case #00042181, 00046601)

Event Form: When in edit selected for multiple meetings and sliding the time upon save it makes the event incomplete. Have to go back into event change drop down to scheduled and schedules event.(Case #00044536)

Event Form: Error received when viewing notification history button(Case #00046774)

Event Form: When ignoring set up time it still appears to be holding the room.(Case #00047094)

 

 

Exam Scheduling

 

Term Form: Receive error when SISKey is in similar format as a date format(Case #00043615)

Exam Type Form: Add filtering by campus to the associated courses area(Case #00032694)

Term Form: Deleting an exam session from a term should warn, and then delete all exam meetings for the session(Case #00032348)

Exam meeting creation: Exams need to have both Section Cap and Enrollment values available for scheduling and optimization(Case #00042206)

Cannot add an exam preference rule at the course level(Case #00033483)

Exam Meetings are created for Arranged Sections(Case #00033500)

Exam Type Form: Need scroll bar on Associated Courses modal(Case #00037832, 00041329)

Creating Crosslisted Section Exams(Case #00037941, 00038698, 00039182, 00041980)

Exam Scheduling: Drop conflict rule after initial room assignment.(Case #00037208)

Exam Type Form: Cannot Open Exam Types if associated courses have been deleted(Case #00041321, 00042026)

Term Form: Applying exam meeting times is timing out(Case#00041647)

Exam Type Form: Error received when trying to re-associate a previously associated course to an Exam Type (steps in notes)(Case#00041908)

Academics:Exam:Exam Type: only 800 courses can be associate at one time for each exam type. (Case #00044349)

 

Import/Export

 

ATE: WebService Imports need to CourseMeetingType(Case #00043396)

Datatel Oracle Section Import.xml spoke has mistake around ResponsibilitySisKey (Case #00042956)

System Cleanup Job - Time Schedule/Job Run(Case #00043365)

ATE: Deleted Section Meetings are not being removed from Astra on Import(Case #00043116)

ATE: Canceled sessions not coming in through real time process(Case #00035867, 00035868, 00039298)

ATE: Exception while processing data row - Format needs to be a warning and not an error that stops the job(Case #00040535)

Import: Ability to import room attribute preferences on section record from PS(Case #00041825)

ATE: Support the Ability to Import "Room Characteristics" or Feature Preferences from PeopleSoft for Sections(Case #00026592)

ATE: Delete Sections when ImportIncompleteSections is set to false (Case #00039845)

Investigate options for providing event request information and custom fields to an external system(Case#00041240)

ATE: JCCC: Error running ATE Job: Access to the path 'C:\Windows\system32\Artifacts\' is denied.(Case#00042541)

ATE: Old spoke files and eventexport.xml and files in the excel folder migration causes error on atejob list. Have to delete and update files(Case#00041702, 00041824, 00042079, 00042463, 00042806, 00042812, 00042853, 00042951)

ATE: PeopleSoft Audit Table will not correctly process cross-listed sections(Case#00042795, 00042867)

ATE:  WebService Not Handling Cross-lists in Expected Manner for Ole Miss(Case#00043010)0039845)

ATE: Non-delimited text file import give error:  The 'delimiter' attribute is invalid - The value '' is invalid according to its datatype 'http://aais.com/schema/7.4.0/ATE/AstraTypes:nonEmptyString' - The actual length is less than the MinLength value. (Case #00044376)

ATE: JenzabarCX set up for Staging Table import does not allow Prepared SQL statements(Case #00040664)

ATE: SectionExportCommon.xml file has an invalid reference to SectionMeetingSisKey.(Case #00044703)

ATE: Calendar and Text Exports timeout with large data sets(Case #00045314)

Holidays: If holidays are created prior to the term being created once you build the term and run an import it cancels the meetings for that day and the day after(Case #00045548, 00045490, 00046000, 00046235, 00046272, 00046342, 00046462, 00046490, 00046503, 00046693)

ATE: Text File Import - Cross-List Enrollments summation function is dropping the last section meeting enrollment value from the Summation total(Case #00044984, 00044880)

Modify PeopleSoft import spoke file to automatically clear out the staging table after import runs(Case #00044732)

ATE: Jenzabar CX Real-Time Import Not Functioning(Case #00045042)

ATE Job List: Real Time Import artifact disappears.(Case #00041926, 00042464, 00042841, 00045419)

 

 

Installations/Upgrades

 

PUE: Error transforming 'AnalysisCourses': SQLite error when upgrading 7.4 to 7.5.7(Case #00043680)

PUE: Upgraded Previously Task Agent shows older version(Case #00039501)

PUE: Audit Table check fails when Audit Table exists(Case #00041836)

PUE: Added the ability to encrypt the database connection information in the application configuration files.

PUE: 7.5.7 upgrade from 7.5.6 copied over old versions of default spokes(Case#00042913)

PUE: 7.5.7a Task Agent Upgrade - Enumeration operation may not execute(Case#00042808, 00042916)

 

 

Platinum Analytics

 

Platinum Missing Demand for a list of courses, MATH 122 and COM 111(Case#00042506)

Platinum Analytics: Missing demand for ACC 400(Case #00042277)

Platinum Missing Demand for a list of courses, MATH 122 and COM 111(Case #00042506)

 

Portal

 

LDAP Authentication - Unable to authenticate against Directory Services unless client is Active Directory(Case #00043746)

User Portal: If Event List Web Part is filtered to show specfic Event Type, no Events are displayed(Case #00032857, 00037111, 00039972, 00042160, 00041186)

User Portal: If create events is on the portal page it allows you to create an event when "edit event" is not checked on the role(Case #00043416)

Guest Portal: Guest Session Timeout requires User to log in twice(Case #00027497)

Portal Page Load with RSS Feed Failure Takes Forever(Case #00038926)

 

Reporting

 

Run Report: in Oracle, the Double Booked Activities Report is not displaying the date criteria on its output(Case #00034083, 00034104, 00034287, 00034541, 00036473)

Report: Would like report that does include contact hours on utilization report(Case #00037786)

Run Report: Problem with Overbooked Sections for Selected Term.rpt(Case #00037576, 00039077, 00042027)

Low Enrollment Course Reports on sections instead of section meetings(Case #37271)

Run Report: Add effective date prompt to Classroom Room Type Report(Case #00039568)

Run Report: Room Optimization-Scheduled Sections by Subject report is pulling in max enrollment for enrollment column(Case #00040346)

Run Report: Room Optimization-Bottleneck Sections by Subject report is pulling in max enrollment for enrollment column(Case #00040344)

Run Report: Room Optimization-Infeasible Sections by Subject report is pulling in max enrollment for enrollment column(Case #00040345)

Reporting: Events by Date and Time for Selected Region(Case #00040669)

Weekly Grid Report Not Showing Event Name(Case #00040718)

Reports: Would like the building name and room number fields have extended width so the long building names do not get truncated and clients don't have to transfer custom reports after upgrade(Case #00041424)

Run Report: Low Enrollment sections by term and subject is still pulling course title instead of section title(Case #00042584)

Run Report: Room Card report takes a long time to load.(Case #00040087)

Run Report: No way to reset a failed report back to a default blank state (after entering a parameter that causes an error)(Case #00032363, 00033283, 00034867, 00035423, 00035591, 00039171, 00039322, 00040462)

Request to add attendance/enrollment to the Room Activities Report View(Case #00031345, 00030319, 00031347)

Run Report:  Need a view to not show deleted Sandboxes as parameter selections in reports(Case #00039895, 00040371)

Run Report: Declined resources appear in events by date an time report(Case #00039477)

Run Report: Weekly room grid report takes a long time to complete after entering in parameters(Case #00039119, 00041830, 00041957)

Reports - Double Booked Activities report is not capturing a specific double book scenario(Case #00041380, 00041847, 00041935, 00042402)

Run Report: Room Optimization-Scheduled Sections by Subject report is pulling in max enrollment for enrollment column(Case#00040346)

Run Report: Room Optimization-Bottleneck Sections by Subject report is pulling in max enrollment for enrollment column(Case#00040344)

Run Report: Room Optimization-Infeasible Sections by Subject report is pulling in max enrollment for enrollment column(Case#00040345)

Run Report: Duplicated sections when running actual enrollment on report Overbooked Sections for Selected Term(Case#00042273, 00043197)

Report: Spanning events do not appear on report Today's events by building an room if the event start date is before today's date(Case #00045231)

Reporting: "Percentage" misspelled in "Meeting Patterns in Use" report(Case #00040259)

Report Subscription Form: if you select HTML 4.0 the reports won't go out and get error in log files(Case #00046939)

 

Room Optimization/Scheduling Preferences

 

Optimizer: Remove capacity from conflict check when publishing(Case #00042897)

Room Optimization Sandbox: Required Room Features forcing sections to infeasible.(Case #00042398)

Room Optimization Sandbox: Optimizer Not Accounting for Partitioned Room(Case #00039506)

Room Optimization Sandbox: Academic sections do not have actual enrollment values even when optimizing on this value(Case #00034898, 00037964, 00043603, 00043881)

Preference Set Form: Deleting a rule at the section level blocks the rule in the preference set.(Case #00041807)Concurrent Optimizer runs on a SQL site errors

Preference Set Form: If you add a building pref set then delete it in rule area the next time you click add for building it populates the deleted building rule(Case #00033650)

When setting Preference via Scheduling preference Regions are not identified by Campus(Case #00032717)

Preference Set Form: Character String Buffer Error when adding 50 subjects to new rule(Case #00033146, 00039360)

Room Optimization Sandbox - Excluded features are getting through the Preference Set filter(Case #00040106)

Sandbox: Duplicate sections displaying within bottleneck room tab(Case #00039070, 00041351)

Room Optimizer:  raw data and excel spreadsheet missing end time column(Case #00041435)

Preference Set Form: In IE9 when adding a new region rule the weight field is missing drop down(Case#00043172)

Seat Fill trumps Preferences in Optimizer(Case#00041358)

Optimizer: SandboxPublishGetRoomScope stored procedure cannot handle multiple room configurations for same room(Case#00041528, 00041720, 00042801)

Optimizer: When running a sandbox run off another run get error(Case #00045235)

 

 

Section Edit/Schedule

 

Section Form: Override for cross-list does nothing when selecting(Case #00035037)

Section Form: Manually edited Subject and/or Course fields are not saving successfully(Case #00040082)

Section Form: Remembers last room section was assigned(Case #00035474)

Section Form: When associating an instructor in their people record to specific courses they appear in the drop down of courses they are not associate to(Case #00034592)

Section List: Instructors not being assigned to sections on the first import (text Import)(Case #00044120)

Sandbox List: When typing into filter for user to search get error :Field 'SandboxOwner' not found(Case #00043458, 00044063)

Section Form:  (GUI)Edit meeting pattern modal sends you back to section list if you hit backspace key(Case #00031950)

Section List: (GUI)Section List does not sort by column headings(Case #00035807)

Section List: Add new field to section form, table, and section list "Course Offering ID"(Case #00028274, 00030731, 00025749)

Section List: (filters)Keyword filter option "does not equal" not functional(Case #00035359, 00035557, 00039114)

Section Form: Preference doesn't get crossed out when selecting delete option and comes back if you save.(Case #00033393, 00042368)

Section Form: Room Assign button shows conflict and won't allow the room to be assign to crosslisted sections on meetings edit tab(Case #37230, 00037230, 00037548, 00039290)

Section Form: Saved search filters in the ad hoc scheduler get stuck on 'Loading'(Case #00036381)

Section List: Error adding +39 filter selections(Case #00040787)

Section Form:Rooms showing on ad hoc list when unchecking the filter instead of using the plus sign.(Case#00043288)

Section List:  (gui)Hover is pulling Title from the Course Record instead of the Section Record.(Case#00032639, 00034970, 00037214, 00041253, 00041870)

Section Form: Creating an exception for a cross-listed section drops all room assignments in the associated section.(Case#00042701)

Holidays:  Cancel or re-instate section meeting instances upon holiday changes (Case#00031974, 00034042, 00038610, 00039646, 00039722, 00041664, 00042199, 00042722)

Holiday Form: When creating a holiday and not checking section meet and going back in and checking sections meet on holiday doesn't un-cancel the meetings even though the prompt tells you it will(Case #00044205)

Holiday List: If you delete a holiday that canceled the sections it doesn't un-cancel the section meetings that were canceled(Case #00044200)

Section Form: able to "un-cancel" a section meeting instance on a holiday that does not allow sections and have it book the room.(Case #00042427, 00043333, 00043622, 00045036)

Exams: Request Conflict Checking for Exams Meetings during Exam Creation(Case #00046809)

 

 

Timetabling/Sectioning

 

Need ability to assign resources to multiple meetings at once(Case #00026168)

Timetabling: Keep Existing Time Assignments is not working(Case #00041475)

 

User Interface

 

Ad Hoc Scheduler: (GUI)When assigning a room to a new meeting, the table is not aligned once you click Show Meeting Conflicts(Case #00031952)

ATE Job List: Progress bar for a single batch import is not displaying(Case #00037343, 00038187, 00038333, 00039517)

Activity Calendar: Vertical scroll bar in the filter does not scroll all the way to the bottom to see the other filters(Case #00042370)

User Interface: Many forms are missing the back button (Case #00043507, 00043684, 00043826, 00043798)

System Architecture: Typo in Workflow Error(Case #00046210)

 

Workflows/Notifications/Approvals

 

Email: Must Issue an AUTH command first(Case #00043338, 00043032)

Approve/Deny Notification: User doesn't receive a resource/room approved/request for more information email if they went through the event wizard, advanced event form or quick event form to request a room/resource(Case #00043872, 00043871)

Approver Group Form: Deleting Event Request Forms does not remove them from the screen until the save button is pressed(Case #00025038, 00029630)

Workflow: Ability to inactivate particular e-mail notifications(Case #00031400)

Approver Group Form: Select User not appearing correctly when clicking on add user(Case #00034058)

Notification List: Room requests are conflicting with themselves(Case #00045450, 00045443, 00045896, 00044382, 00046903)

Notification: Event requested emails is coming from the sysadmin email address. Used to come from report server configuration email.(Case #00045628)

Known Limitations

This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule.  These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system.  Please review any issues listed under headings that impact your use of the product prior to installation.

 

Academic Scheduling:

Section Room Assignment – (5870) Schedulers with request only rights to a room are actually scheduling the room.  The selected room will be labeled as requested on the section meeting however the room usage will appear on the calendar and will be imported back to the student information system as if scheduled.

Avoid the issue – It is important to acknowledge that request room rights and schedule room rights work exactly the same way in the current version.  If a user must be restricted, remove access from both the schedule and request areas in security.

Fix the issue – This issue will be addressed in a future version of 7.5

 

Calendars:

IE 8 and Windows 7 browser issue with Mini Calendars – Please note: this issue only occurs in IE 8 where Compatibility View is off. Elements (divider bars, etc.) can bleed through the Mini Calendar (date selection tool) on the Scheduling Calendars Day: Grid view.

Avoid the issue – Turn on Compatibility View.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.

Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.

Fix the issue – There is no current fix for this issue. It will be addressed in a future version.

 

Holidays that end on the 1st of the Month are not appearing on the Activity Calendar – If a holiday that spans over more than 2 days and ends on the 1st day of the next month, then the holiday does not show on the very last day of the spanned occurrence. The holiday is still recognized by event and section scheduling, so no double booking is occurring.  It is also appearing correctly on scheduling calendars.

Avoid the issue – Create a standalone holiday that is titled the same as the spanned holiday.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Events:

Creating Events with 350 Meetings or more may cause application to not complete event save - If an event is created with 350 or more more meetings then the application appears to freeze after selecting a room. This may vary between the amount of meetings and the data set of the institution, along with browser or other environmental settings.

Avoid the issue – Contact a technical support agent to change IIS settings. If this does not resolve the issue then create up to 300 meetings, save the event, and return back into the form to create additional meetings.

Fix the issue – This issue will be addressed in a future release of 7.5

 

Adding Sections to New Event Request Templates does not save correct placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.  

Avoid the issue –  Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save.  New section will remain in place.

Fix the issue – This issue will be addressed in a future release of 7.5

 

Changing the primary contact in Astra Schedule does not update the first/last name field in the address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.

Avoid the issue –  Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Selecting a non-primary customer contact from an Event request does not update event meetings - If an event approver changes the customer contact from a primary contact to a non-primary contact at the event level in the advanced event form it is not changing the event meeting customer contacts. If the event scheduler opens an individual event meeting it will still show the primary contact that was auto-populated upon choosing the Customer.  

Avoid the issue –  Select the check boxes to all event meetings that the scheduler needs to change customer contacts on and click the "Edit Selected" button. Change the customer contact. Apply and save changes to the event form.

Fix the issue – This issue will be addressed in a future version of 7.5.

 

Using alternate forms of save in the room form will wipe out new room prices added or edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.

Avoid the issue –  Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.

Fix the issue – This issue will be addressed in a future version of 7.5.

Reporting:

Double Booked Activities Report is not recognizing new effective dated room name/number.– (#00040206) If  room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.

Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.

Fix the issue – This will be fixed in a future version of 7.5.

Reviews

Release: 7.5.7.237

 

Best bug fix - Event Wizard: When selecting more than one room on the first page and then going to the second page the room selections are not being maintained – Event Schedulers are over joyed that issue has been resolved.

 

Best New Development – Dashboards specifically Astra Schedule dashboard – we are seeing very similar results with regards to capacity analysis to our recently completed Strategic Scheduling Checkup. Dashboard is a get tool for visualizing and drilling down into the data.

 

Recently Found Limitations – Creating a spanning event into room which has usage controls results in error pop up window and event cannot be scheduled.

 

Stability - Ad Astra continues to maintain a very stable core product. I continually have to modify and expand test scenarios to find issues and in most cases these are extremely minor irritants which workarounds are available or result in product enhancement request to make the product even better.

 

 

Timothy M. Snellenberger

Registrar's Office

Central Michigan University

SIS = SAP SLCM

DB = SQL

Browser = IE 10