Astra Schedule Release Notes

7.3.4

7.3.4

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7.3.4

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Release Notes

 

Release 7.3.4

2/26/10

 

New Features

 

 People Merge Tool

 

 People Merge Utility:  A merge utility is now included to assist with maintenance of the list of people in

 the application.  An option is provided to identify a list of possible duplicates based on user selected

 attributes.  People records that are identified as duplicates, either by the system or a user, may be

 merged with another people record to eliminate the duplication.  The merge process provides the

 opportunity to select which attributes are retained after the merge.        

 

Key Bug Fixes

 

                 Various bug fixes are included in this release.  The following is a list of key fixes by application area.  

                 Please contact customer support for the status of any specific Astra Schedule case number.

 

 

 Area:        Available Room and Resource Tool

 

 Calendar Search Tool:  Corrected a problem preventing results from being returned when searching for available rooms or

 resources for a recurring meeting.

 

 Area:        Calendar

 

 Calendar Week Grid View:  Corrected formatting to improve display of day column labels.

 

 Saved filters:  Added validation to ensure unique filter names on saved calendar and event room search filters.

 

 Calendar Filter:  Changed the button label to "Edit Search Filter" to more clearly identify its purpose.

 

 Event Hover Information:  Corrected mouse hover display details to suppress event name for private events with recurring

 meetings.

 

 Calendar Filters:  Filters associated with calendars are now prevented from being deleted to avoid errors associated with

 using those calendars.

 

 Calendar List View:  Corrected an issue causing the calendar to return to Calendar view when the filter was edited.

 

 Calendar Filter:  Corrected an error when accessing a calendar that was restricted to a single campus.

 

 Calendar Grid:  Changed display logic to appropriately handle null room names in returned data.

 

 Calendar Filters:  Predefined filters in calendar views now display in alpha order.

 

 Calendar:  Updated room display to suppress the room name if it is identical to the room number.

 

 Event Meeting Hover Info:  Corrected label on hyperlink to event form.

 

 Report Subscription:  Corrected formatting issue that was causing the calendar date selector to hide some dates and prevent

 selection.

 

 Calendar data filtering:  Corrected a filtering issue preventing "All" filtering and causing errors when/if room name is missing.

 

 

 Area:        Equipment and Services

 

 Resource Quantity:  Scheduled resource quantities can now be edited for an event.

 

 

 Area:        Event Request

 

 Event Request:  Corrected an error during event request when the contact was associated with more than one customer.

 

 Event Contacts:  Corrected a problem that was preventing contacts from appearing in the drop‑down list that had been

 added on‑the‑fly during event creation or approval.

 

 Area:        Event Request Templates

 

 

 Event Room Assignment:  Corrected a problem that was showing alternate configurations of a room as available when one of

 the configurations was scheduled.

 

 Room Deletion/Event Request Template:  Prevented rooms from being deleted that are referenced by an event request

 template to avoid data relationship errors.

 

 Area:        Event Wizard

 

 Event Room Assignment:  An error was corrected that prevented effective dated versions of the same room from being

 assigned to two different meetings of an event during the same scheduling process.

 

 Area:        Events

 

 Resource Deletion:  Corrected a problem that was allowing certain resources to be deleted that were still associated with

 active events, creating errors.

 

 Event Cancellation:  The system is now correctly releasing the scheduled room when an event is cancelled.

 

 Quick Event Form:  Corrected an error when scheduling an event from the calendar using the quick event form and not

 selecting a room.  A user may now optionally save their event as "incomplete" without selecting a room.

 

 Area:        Manage Requests

 

 Event Notifications:  Corrected an issue with users that have been removed from notification processes to ensure they no

 longer receive notifications.

 

 Event Request Name:  The event request name field length is corrected to match the database to prevent a sort error on the

 request list page.

 

 Area:        N/A

 

 Calendar Grid View Room Information:  Effective dated room information is now correctly displayed on the Grid calendar

 view.

 

 Expired Rooms:  If an event is scheduled from the calendar, rooms that are expired on the date selected are now removed

 from the quick event form as selection options.  This is now true even if the room is viable for earlier dates displayed.

 

 Area:        Optimizer

 

 Optimizer:  Made performance improvements to room optimization when performed in an Oracle environment.

 

 

 Area:        Other

 

 Reporting:  Corrected an error in the MSSQL version of a query that was causing duplicate rows in the

 RoomActivitiesReportView.

 

 Area:        Portal

 

 Portal Holiday Web Part:  The web part that displays holidays and announcements now filters out those items that are dated

 prior to "today".

 

 Area:        Roles

 

 User Security:  Corrected a security error that was allowing users to see equipment and resources that had only "View

 Rooms" access.

 

 Area:        Rooms

 

 Room Deletion:  Corrected a problem that was preventing rooms from being deleted that had been used in a previously

 deleted optimization file.

 

 Room List Page:  Rooms with future effective start dates will now display on the room inventory list page.

 

 Event Request Room Display:  Increased the field width slightly on the room column displayed during selection for an event

 request to help with room identification without requiring manual column expansion.

 

 Area:        Sections

 

 On‑Demand import process:  Removed message indicating that the on‑demand process had failed when no on‑demand job is

 active.

 

 Section Available Room Search:  Added a timeout notification to the available rooms tool to notify a user if the search has

 not returned any results due to a lack of preferences.

 

 Section Meeting Times:  Section meetings with no times (arranged or incomplete sections) are now displayed with blank

 times as opposed to automatically inserting 12:00 AM times.

 

 Section Available Rooms Tool:  Corrected a problem with conflict checking on cross‑listed sections that created the potential

 for double‑booking in an Oracle environment.

 

 Area:        SIS Configuration

 

 PeopleSoft Real‑time Interface:  Date and time changes in the SIS are now picked up via the real‑time import.

 

 

 Area:        SIS/ATE

 

 SIS Interface ‑ Batch Import:  The batch import process will now delete a section from Astra Schedule if it was deleted from

 the SIS.  An option is provided in the interface configuration file to enable or disable this feature.  (Batch only)

 

 Batch Section Import:  Dropping room assignments through the update process now drops the assignment from the section

 meeting instances in addition to the parent section meeting.

 

 Section Import:  Section meetings with incomplete patterns are no longer automatically flagged as "Arranged".

 

 Real‑time Interface:  The real‑time interface with an SIS will now add new sections when discovered in the SIS section data.

 

 Real‑time Interface:  Corrected an issue that was causing rooms dropped via import to remain booked, and therefore

 unavailable, until the original section record was re‑assigned.

 

 PeopleSoft Interface:  Instructor email addresses are now populated in the Astra Schedule database when available via the

 PeopleSoft import.

 NOTE:  For the PS interface, read access is now required on PS_EMAIL.

 

 Section Import:  Added the ability to have section records deleted from Astra Schedule during import if the sections in

 question are absent from the source data.

 

 Import Job Status:  Populated the status column on the job list page to indicate the status of import jobs.

 

 

 Known Limitations

 

 Area:        Calendar

 Browser Support:  The Calendar functions are not currently compatible with Safari.  We are investigating options for an

 update to the Calendar control that will support Safari in a coming release.

 

 Area:        Holidays and Announcements

 Holiday Section Conflicts:  Section meeting instances are cancelled and flagged as exceptions upon section creation.  

 However, at this time, holiday configuration actions that should impact existing section records will not perform this work.  

 Holidays that block section meetings must be created before sections are created.

 

 Area:        People

 People records cannot currently be searched via email address.  This is expected to be resolved in the 7.4.0 release.

 

 Area:        Report Subscriptions

 Report Subscription:  Reports to be included in a report subscription may not include sub‑reports in their design.

 

 Area:        SIS/ATE

 After importing events via the Excel import utility, customer data must be re‑exported to ObjAcct before users can

 effectively access Events and Customer related functionality.