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Release 7.3.4
2/26/10
New Features
People Merge Tool
People Merge Utility: A merge utility is now included to assist with maintenance of the list of people in
the application. An option is provided to identify a list of possible duplicates based on user selected
attributes. People records that are identified as duplicates, either by the system or a user, may be
merged with another people record to eliminate the duplication. The merge process provides the
opportunity to select which attributes are retained after the merge.
Key Bug Fixes
Various bug fixes are included in this release. The following is a list of key fixes by application area.
Please contact customer support for the status of any specific Astra Schedule case number.
Area: Available Room and Resource Tool
Calendar Search Tool: Corrected a problem preventing results from being returned when searching for available rooms or
resources for a recurring meeting.
Area: Calendar
Calendar Week Grid View: Corrected formatting to improve display of day column labels.
Saved filters: Added validation to ensure unique filter names on saved calendar and event room search filters.
Calendar Filter: Changed the button label to "Edit Search Filter" to more clearly identify its purpose.
Event Hover Information: Corrected mouse hover display details to suppress event name for private events with recurring
meetings.
Calendar Filters: Filters associated with calendars are now prevented from being deleted to avoid errors associated with
using those calendars.
Calendar List View: Corrected an issue causing the calendar to return to Calendar view when the filter was edited.
Calendar Filter: Corrected an error when accessing a calendar that was restricted to a single campus.
Calendar Grid: Changed display logic to appropriately handle null room names in returned data.
Calendar Filters: Predefined filters in calendar views now display in alpha order.
Calendar: Updated room display to suppress the room name if it is identical to the room number.
Event Meeting Hover Info: Corrected label on hyperlink to event form.
Report Subscription: Corrected formatting issue that was causing the calendar date selector to hide some dates and prevent
selection.
Calendar data filtering: Corrected a filtering issue preventing "All" filtering and causing errors when/if room name is missing.
Area: Equipment and Services
Resource Quantity: Scheduled resource quantities can now be edited for an event.
Area: Event Request
Event Request: Corrected an error during event request when the contact was associated with more than one customer.
Event Contacts: Corrected a problem that was preventing contacts from appearing in the drop‑down list that had been
added on‑the‑fly during event creation or approval.
Area: Event Request Templates
Event Room Assignment: Corrected a problem that was showing alternate configurations of a room as available when one of
the configurations was scheduled.
Room Deletion/Event Request Template: Prevented rooms from being deleted that are referenced by an event request
template to avoid data relationship errors.
Area: Event Wizard
Event Room Assignment: An error was corrected that prevented effective dated versions of the same room from being
assigned to two different meetings of an event during the same scheduling process.
Area: Events
Resource Deletion: Corrected a problem that was allowing certain resources to be deleted that were still associated with
active events, creating errors.
Event Cancellation: The system is now correctly releasing the scheduled room when an event is cancelled.
Quick Event Form: Corrected an error when scheduling an event from the calendar using the quick event form and not
selecting a room. A user may now optionally save their event as "incomplete" without selecting a room.
Area: Manage Requests
Event Notifications: Corrected an issue with users that have been removed from notification processes to ensure they no
longer receive notifications.
Event Request Name: The event request name field length is corrected to match the database to prevent a sort error on the
request list page.
Area: N/A
Calendar Grid View Room Information: Effective dated room information is now correctly displayed on the Grid calendar
view.
Expired Rooms: If an event is scheduled from the calendar, rooms that are expired on the date selected are now removed
from the quick event form as selection options. This is now true even if the room is viable for earlier dates displayed.
Area: Optimizer
Optimizer: Made performance improvements to room optimization when performed in an Oracle environment.
Area: Other
Reporting: Corrected an error in the MSSQL version of a query that was causing duplicate rows in the
RoomActivitiesReportView.
Area: Portal
Portal Holiday Web Part: The web part that displays holidays and announcements now filters out those items that are dated
prior to "today".
Area: Roles
User Security: Corrected a security error that was allowing users to see equipment and resources that had only "View
Rooms" access.
Area: Rooms
Room Deletion: Corrected a problem that was preventing rooms from being deleted that had been used in a previously
deleted optimization file.
Room List Page: Rooms with future effective start dates will now display on the room inventory list page.
Event Request Room Display: Increased the field width slightly on the room column displayed during selection for an event
request to help with room identification without requiring manual column expansion.
Area: Sections
On‑Demand import process: Removed message indicating that the on‑demand process had failed when no on‑demand job is
active.
Section Available Room Search: Added a timeout notification to the available rooms tool to notify a user if the search has
not returned any results due to a lack of preferences.
Section Meeting Times: Section meetings with no times (arranged or incomplete sections) are now displayed with blank
times as opposed to automatically inserting 12:00 AM times.
Section Available Rooms Tool: Corrected a problem with conflict checking on cross‑listed sections that created the potential
for double‑booking in an Oracle environment.
Area: SIS Configuration
PeopleSoft Real‑time Interface: Date and time changes in the SIS are now picked up via the real‑time import.
Area: SIS/ATE
SIS Interface ‑ Batch Import: The batch import process will now delete a section from Astra Schedule if it was deleted from
the SIS. An option is provided in the interface configuration file to enable or disable this feature. (Batch only)
Batch Section Import: Dropping room assignments through the update process now drops the assignment from the section
meeting instances in addition to the parent section meeting.
Section Import: Section meetings with incomplete patterns are no longer automatically flagged as "Arranged".
Real‑time Interface: The real‑time interface with an SIS will now add new sections when discovered in the SIS section data.
Real‑time Interface: Corrected an issue that was causing rooms dropped via import to remain booked, and therefore
unavailable, until the original section record was re‑assigned.
PeopleSoft Interface: Instructor email addresses are now populated in the Astra Schedule database when available via the
PeopleSoft import.
NOTE: For the PS interface, read access is now required on PS_EMAIL.
Section Import: Added the ability to have section records deleted from Astra Schedule during import if the sections in
question are absent from the source data.
Import Job Status: Populated the status column on the job list page to indicate the status of import jobs.
Known Limitations
Area: Calendar
Browser Support: The Calendar functions are not currently compatible with Safari. We are investigating options for an
update to the Calendar control that will support Safari in a coming release.
Area: Holidays and Announcements
Holiday Section Conflicts: Section meeting instances are cancelled and flagged as exceptions upon section creation.
However, at this time, holiday configuration actions that should impact existing section records will not perform this work.
Holidays that block section meetings must be created before sections are created.
Area: People
People records cannot currently be searched via email address. This is expected to be resolved in the 7.4.0 release.
Area: Report Subscriptions
Report Subscription: Reports to be included in a report subscription may not include sub‑reports in their design.
Area: SIS/ATE
After importing events via the Excel import utility, customer data must be re‑exported to ObjAcct before users can
effectively access Events and Customer related functionality.