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Release 7.5.7.300
10/9/13
*Institutions with Astra Schedule or SIS Oracle database platforms: Due to driver differences in versions 7.4.13 and above, verify that your Oracle Database has the latest patch upgrades (10g and 11g)
New Development
This section contains notes from the Product Managers on specific high-level issue corrections or feature enhancements completed in the most recent build of Astra Schedule. Please review any issues listed under headings that impact your use of the product prior to installation.
Academic Scheduling
Section Form – “Course Offering ID” Field: An additional field was added to the section form to store and display a unique ID number from a student information system to help institutions identify their section records. A SIS ID value may be mapped to this field during import.
Dashboards
Dashboards: Ad Astra's Dashboard options provide state of the art data visualization for roll-up and drill-down analysis of data in Astra Schedule and Platinum Analytics as well as KPI metrics and comparative data analyzed in the Strategic Scheduling Checkup.
Ad Astra Dashboards are an Astra Cloud hosted solution, which is capable of extracting data from client installations of Astra Schedule and Platinum Analytics databases over a secure Site-to-Site VPN connection. Dashboard data can be refreshed nightly and on demand.
Licensing:
Astra Schedule Dashboard
The Astra Schedule Dashboard is available as an optional annual subscription for current Astra Schedule customers.
Platinum Dashboard
The Platinum Dashboard subscription is automatically included for Platinum Analytics customers.
KPI Dashboard
The KPI Dashboard is automatically included as part of a Strategic Scheduling Checkup. This dashboard is provided to view the findings of the checkup and is available for one year.
Thereafter, customers may optionally subscribe to the KPI Dashboard to receive periodic refreshes of the data.
Accounting
Accounting Usability Improvements: Additional accounting integration is included to allow price configuration and additional pricing visibility within Astra Schedule.
Calendar
Day View for Activity Calendar: A “Day” view is added to the Activity Calendar. This new view is very similar to the existing “List” view, but is automatically limited to a single day. The "Day" view shows all filtered activities occurring on the selected date only, and answers "What is happening on this date?". The "List" view shows all filtered activities from the selected date forward, and answers questions like "On what dates are the "Chess Club" meetings?".
Events
Event Meeting Deletion: Astra Schedule now includes the option to delete event meetings from the event form. User must have “Delete Events” permissions granted. This will completely remove the event meetings and drop any rooms or resources along with pre/post meetings or setup/teardown windows associated to the meeting(s).
Basic Attendee Management: Astra Schedule now includes the option to record basic attendee data for events, optionally allow guest calendar visitors to sign up for events or meetings, and send email messages to attendees from within an event.
Reporting
Activities by Building/Room/Date Reports: Additional information regarding attendance/enrollment has been added to the activity reports included with Astra Schedule.
The following is a list of key enhancements by application area. Please contact customer support for the status of any specific Astra Schedule case number not on this list.
•Event default workflow behavior: Corrected the default state behavior for requested, pending, and tentative rooms
✓Our default philosophy is that if a room or resource is booked, it should be displayed on calendars and room scheduling grids to avoid confusion around availability.
✓Statuses that indicate a booked room or resource include scheduled, requested, and pending. Tentative events do not book their rooms and resources.
✓“Requested” should be booked because our default model is “first come, first served” for internal room and resource requests.
✓Event requests fall outside of this model for two reasons: (1) the event is not yet “real” and must be approved before usage is created for the room or resource, and (2) we believe that most institutions would not want guest users to be able to block room availability by submitting requests. The request form behavior cannot currently be modified.
•Event Wizard: Requesting room information on resource selection page of Event Wizard(Case #00027018, 00032499, 00041549, 00034466, 00042657)
The following is a list of key incidents by application area. Please contact customer support for the status of any specific Astra Schedule case number not on this list.
Accounting
•Web Service Batch Import Error: Object reference not set to an instance of an object(Case #00045515)
•Accounting: Error w/Event Meeting Accounting(Case #00046109, 00046042, 00046247, 00046613, 00047021)
•Keep getting (not all the time) Error accounting save when adding meetings to existing events.(Case #00044888, 00044997, 00045286, 00045304, 00046003)
•Object Accounting: Decimal Values Not Displaying in Application(Case #00044399)
Calendars
•Calendar: Custom filters are taking precedence over filters created in a assigned calendar added to the role(Case #00031398, 00032949, 00033610, 00034537, 00034538, 00038276, 00041497, 00041156)
•Calendars: Want ability to actually UPDATE a Filter instead of going through steps of editing and re-saving, too many steps(Case #00032540, 00039098, 00039271, 00039942)
•Scheduling Calendar: Events appearing in calendar that are not scheduled(Case #00046345)
•Activity Calendar: Imported Events Won't Display When Filter set to "Scheduled" Events Only(Case #00045913, 00046377)
•Scheduling Calendar: Room capacity not displaying when hovering over room record as a guest(Case #00044413, 00045023, 00045329, 00045640)
•Scheduling Calendar: Cross-listed sections are misaligned in the day grid view(Case #00038674, 00038812, 00044465, 00044752, 00044811, 00044677, 00045236, 00045917, 00046018, 00046189, 00046299, 00046307, 00046526, 00046527, 00046657, 00046854, 00046928)
Campus/Building/Room Configuration
•Room Form: Creating Usage Control and "View Affected Activities" Button fails to show Sections(Case #00043861, 00041426)
•Room Configuration: Room Controls Not Honored(Case #00046127)
•Room Description Does Not Display in Room Hover in the Application(Case #00044165, 00044225, 00044398, 00044844)
Customer/Customer Contacts
•User List: Cannot delete users connected to soft deleted ApproverGroupUsers entry(Case #00031512, 00032833)
•People Form: When a responsibility is added to instructor people record, the selected courses are lost(Case #00024549, 00032312, 00037030, 00038107)
Events
•Event Request Form: '' already in Map 'EventRequest.UserFieldDefs' error when selecting rooms in request forms(Case #00040362, 00042781, 00041241, 00043829, 00045785)
•Event Form: Loss of functionality to delete event notes from 7.4 to 7.5(Case #00041282)
•Event Wizard: When you select Save&Close and are in the resources tab does the whole event grey out and the edit event or schedule event options do not appear(Case #00042604)
•Event Request Form: When adding a new section and tying a field to this section unable to move it from the first section in the list.(Case #00044569, 00044663, 00044867)
•Role Form: If you limit delete event permissions to a particular event type you are unable to delete event meetings with that event type but can delete the overall event(Case #00045639)
•Implementation File Import: Event Note Limitation = 16(Case #00045658)
•Event List: Unable to delete your own events in Oracle on the list page if "limit to my events" is checked on your role(Case #00045841, 00045804, 00046630)
•Event Wizard: Cannot create a new customer contact (Case #00046106)
•Event Add Resource: Restricted resources still show available(Case #00046043, 00046090, 00046124, 00046898)
•Event Wizard: If a spanning event is created during a time there is a usage policy on a room you get an error on the rooms tab(Case #00044539, 00044701, 00044827, 00045123, 00045350)
•Event Request Template: Private event displays within event request template(Case #00045761)
•Event Form: Check for conflicts button doesn't work nor do you get warned when saving an event that you inline edit the date that double books with another event(Case #00045282, 00044737, 00046885, 00046986)
•Event Request: Rooms that have a setup or tear down service scheduled are showing as available(Case #00045409)
•Event Form: Primary Contact displaying on event after saving event with a different contact selected(Case #00044758, 00046208, 00046332)
•Event Request: If you request a room and schedule an exam in the same room when you approve the event no conflict checking is occurring(Case #00044974, 00045119, 00045624, 00045871, 00046339, 00046434, 00046975)
•Event Request: If you request a room and a blocked usage policy is created after the request comes in when you approve the event no conflict checking is occurring(Case #00045063, 00044865, 00046668, 00046705)
•Event Form: Unable to cancel certain meetings on an event(Case #00042957)
•Event Form: Section that meets on MW is conflicting with a meeting added to an existing event that is scheduled for Saturday(Case #00044393, 00044357, 00045527, 00045933)
•Event Form: Resources restricted to specific locations are being allowed in other locations. Event saves as scheduled(Case #00044869, 00045073, 00045394, 00045766)
•Event Form: When editing the start date of a recurring meeting (needs to conflict with another recurring meeting) the conflict shows each meeting instance in both events(Case #00041149)
•Event Form: Need to be able to edit and delete event notes(Case #00031288, 00041778, 00042551, 00042646, 00042830, 00043180, 00043320, 00043708, 00044948, 00045124, 00045393, 00044351, 00045817, 00045993)
Import/Export
•ATE: JenzabarCX set up for Staging Table import does not allow Prepared SQL statements(Case #00040664)
•ATE: SectionExportCommon.xml file has an invalid reference to SectionMeetingSisKey.(Case #00044703)
•ATE: Calendar and Text Exports timeout with large data sets(Case #00045314)
•Holidays: If holidays are created prior to the term being created once you build the term and run an import it cancels the meetings for that day and the day after(Case #00045548, 00045490, 00046000, 00046235, 00046272, 00046342, 00046462, 00046490, 00046503, 00046693)
•ATE: Text File Import - Cross-List Enrollments summation function is dropping the last section meeting enrollment value from the Summation total(Case #00044984, 00044880)
•Modify PeopleSoft import spoke file to automatically clear out the staging table after import runs(Case #00044732)
•ATE: Jenzabar CX Real-Time Import Not Functioning(Case #00045042)
•ATE Job List: Real Time Import artifact disappears.(Case #00041926, 00042464, 00042841, 00045419)
Platinum Analytics
•Platinum Analytics: Missing demand for ACC 400(Case #00042277)
•Platinum Missing Demand for a list of courses, MATH 122 and COM 111(Case #00042506)
Reporting
•Report: Spanning events do not appear on report Today's events by building an room if the event start date is before today's date(Case #00045231)
•Reporting: "Percentage" misspelled in "Meeting Patterns in Use" report(Case #00040259)
Room Optimization/Scheduling Preferences
•Optimizer: When running a sandbox run off another run get error(Case #00045235)
Section Edit/Schedule
•Holiday Form: When creating a holiday and not checking section meet and going back in and checking sections meet on holiday doesn't un-cancel the meetings even though the prompt tells you it will(Case #00044205)
•Holiday List: If you delete a holiday that canceled the sections it doesn't un-cancel the section meetings that were canceled(Case #00044200)
•Section Form: able to "un-cancel" a section meeting instance on a holiday that does not allow sections and have it book the room.(Case #00042427, 00043333, 00043622, 00045036)
User Interface
•System Architecture: Typo in Workflow Error(Case #00046210)
Workflows/Notifications/Approvals
•Notification List: Room requests are conflicting with themselves(Case #00045450, 00045443, 00045896, 00044382, 00046903)
•Notification: Event requested emails is coming from the sysadmin email address. Used to come from report server configuration email.(Case #00045628)
This section contains notes from the Product Managers on specific high-level issues or feature restrictions that are known in the most recent build of Astra Schedule. These issues are slated for upcoming themed product maintenance releases, but could potentially impact customers that upgrade to this build of the scheduling system. Please review any issues listed under headings that impact your use of the product prior to installation.
Academic Scheduling:
Section Room Assignment – (5870) Schedulers with request only rights to a room are actually scheduling the room. The selected room will be labeled as requested on the section meeting however the room usage will appear on the calendar and will be imported back to the student information system as if scheduled.
Avoid the issue – It is important to acknowledge that request room rights and schedule room rights work exactly the same way in the current version. If a user must be restricted, remove access from both the schedule and request areas in security.
Fix the issue – This issue will be addressed in a future version of 7.5
Calendars:
IE 8 and Windows 7 browser issue with Mini Calendars – Please note: this issue only occurs in IE 8 where Compatibility View is off. Elements (divider bars, etc.) can bleed through the Mini Calendar (date selection tool) on the Scheduling Calendars Day: Grid view.
Avoid the issue – Turn on Compatibility View.
Fix the issue – This issue will be addressed in a future version of 7.5.
Default Scheduling Calendars – (42847, 43509) The system is allowing multiple default scheduling calendars to be defined within a role profile and is causing display issues.
Avoid the issue – Make sure to only mark one scheduling calendar as the default. If you are changing which calendar is the default, remove the default flag from one calendar before checking the default on another.
Fix the issue – There is no current fix for this issue. It will be addressed in a future version.
Events:
Creating Events with 350 Meetings or more may cause application to not complete event save - If an event is created with 350 or more more meetings then the application appears to freeze after selecting a room. This may vary between the amount of meetings and the data set of the institution, along with browser or other environmental settings.
Avoid the issue – Contact a technical support agent to change IIS settings. If this does not resolve the issue then create up to 300 meetings, save the event, and return back into the form to create additional meetings.
Fix the issue – This issue will be addressed in a future version of 7.5
Adding Sections to New Event Request Templates does not save correct placements - If a user adds a new section to an event template it cannot be moved down the form. Once the save button is pressed the section immediately moves back to the top of the screen.
Avoid the issue – Create a new section in the event request template layout. Add an available field to the section. Save the layout form and close. Edit the template layout again, move the section to the area desired. Edit the section name or display name and save. New section will remain in place.
Fix the issue – This issue will be addressed in a future version of 7.5
Changing the primary contact in Astra Schedule does not update the first/last name field in the address row in Object Accounting - This will apply to users using the Accounting functionality in Astra Schedule. If a user changes the primary contact in the customer form within the Astra Schedule application and saves the customer record it does not update the Object Accounting client. When the user logs into Object Accounting and opens the customer record it will show the old primary contact.
Avoid the issue – Go into the accounting configuration in the Astra Schedule application and do a batch customer push. This will update everything correctly in the Object Accounting client.
Fix the issue – This issue will be addressed in a future version of 7.5.
Using alternate forms of save in the room form will wipe out new room prices added or edited - This will apply to users using the Accounting functionality in Astra Schedule. If a user makes price changes in the room form and then chooses to add a new room partition or add an effective date the application prompts the user they must save these changes before moving forward. Pressing the save button from that modal will not actually save any changes that may have been made to the price configuration of the room.
Avoid the issue – Press the main save button located at the bottom or the top of the page before adding an effective date or a new room partition.
Fix the issue – This issue will be addressed in a future version of 7.5.
Reporting:
Double Booked Activities Report is not recognizing new effective dated room name/number.– (#00040206) If room building/room number was changed as part of an effective dated update, the Double Booked report will show the old building/room name for double booked activities occurring after the effective date.
Avoid the issue – There is no way to avoid this issue if changing room building/room numbers as part of an effective dated change.
Fix the issue – This is scheduled to be corrected in a future version of 7.5.